City Assessor’s Office shall take charge of the discovery, classification, appraisal, assessment and valuation of all real properties within the territorial jurisdiction which shall be used as the basis for taxation. The duties include the preparation, installation and maintenance of a system of tax mapping and records management and the preparation of a Schedule of Fair Market Values of the different classes of real property within its territory.
II. Vision:
We envision the city assessors’ office of Tarlac, to be of friendly dedicated public servants, with its goal of generating more income for the city through increased real property tax assessments, while providing honest, prompt & courteous service to the people of Tarlac.
III. Mission:
The City Assessor’s Office (CAO) commits:
To discover, list & appraise all real property situated within the jurisdiction of Tarlac City in accordance with existing assessment rules & regulation in order to increase the taxable value of the City.
To maintain a systematic & effective accounting & inventory of all real property units through computerized Real Property Tax Administration (RPTA) System.
To provide the taxpayers, with friendly, prompt, efficient & courteous assessment service at all times.
Service pledge:
R – Reliability, dependability, in workforce and assessment records
P – Perseverance, devotion and dedication to duty
A – Accountability, responsible and liable for results and actions
T – Teamwork, the important role and cooperative action of everyone
S – Service excellence with integrity and professionalism
EXTERNAL SERVICES
1. Requests for Certified True Copy of Real Property Assessment Documents, Tax Mapping Information and certifications
Issuance of Certified True Copy of Tax Declaration
OFFICE:
CITY ASSESSOR’S OFFICE/ Administrative & Records Division / Receiving & Releasing Section
CLASSIFICATION
Simple Transaction (1 day transaction)
TYPE OFTRANSACTION
Government to Citizens (G2C)
WHO MAY AVAIL
All Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest.
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
1. Data Subject Consent Form
City Assessor’s Office, Receiving Section, Front Desk
2. Photo copy of valid ID/Residence Certificate
Owner
3. Photo copy of Title/TD or real property tax receipt and other reference for property identification
Owner/Authorized Representative
4. Additional requirements for authorized representative requesting: Owner’s authorization/special power of attorneyPhoto copy of valid ID
Owner/Authorized Representative
CLIENT STEPS
AGENCY ACTIONS
FEES TO BE PAID
PROCESSI N G TIME
PERSON RESPONSIBLE
1.Submits duly accomplished Data Subject Consent Form & Checklist Requirements 2 – 4
Validates request; Receives request and issue order of payment
None
5 minutes
Administrative & Records Management Division/ Receiving Officer, Clerk
2. Pay corresponding fee @ Fees Section, City Treasurer’s Office
Cashier Section, City Treasurer’s Office Verifies property requested Prints computerized copy of TD or
Php50.00 for personal or simple copy of TD Php1 00.00 for Certified True Copy
10 minutes 5 minutes 5 minutes
Office of the City Treasurer, Billing/Cashier Officer Assessment Records Section Assessment Records Section
3. Presents corresponding OR 15 minutes
Attaches OR to the request and issues claim stub; Stamps printed/photocopi ed TD
None
5 minutes
Assessment Records Management Division
4. Waits & Receives certified copy of TD
Submits for signature/ approval, Affixes Signature Releases TD
None
5 minutes
Assessment Records Management Division Releasing Officers/Clerk
TOTAL
Php70.0 0 Or 100.00
35 minutes
2. Issuance of Property Holding Certification (With Property/No Property) & Certification of Improvement (No Improvement/With Improvement)
Verification & Ocular inspection/Issuance of Computer Print-out
OFFICE:
CITY ASSESSOR’S OFFICE/ Administrative & Records Division / Receiving & Releasing Section
CLASSIFICATION
Simple Transaction (1 day transaction)
TYPE OFTRANSACTION
Government to Citizens (G2C)
WHO MAY AVAIL
All Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest.
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
1. Data Subject Consent Form
City Assessor’s Office, Receiving Section, Front Desk
2. Photo copy of valid ID/Residence Certificate
Owner
3. Photo copy of Title/TD or real property tax receipt and other reference for property identification
Owner/Authorized Representative
4. Additional requirements for authorized representative requesting: Owner’s authorization/special power of attorneyPhoto copy of valid ID
Owner/Authorized Representative
CLIENT STEPS
AGENCY ACTIONS
FEES TO BE PAID
PROCE SSI NG TIME
PERSON RESPONSIBLE
1.Submits duly accomplished Data Subject Consent Form & Checklist Requirements 2 – 4
Validates request; Receives request and issue order of payment
None
5 minutes
Administrative & Records Management Division/ Receiving Officer, Clerk
2. Pay corresponding fee @ Fees Section, City Treasurer’s Office
2.1Cashier Section, City Treasurer’s Office
Php100.00 for Certification
10 minutes 5 minutes 5 minutes
Office of the City Treasurer, Billing/Cashier Officer
2.2 Verifies property requested (Conducts Ocular Inspection for Certificate of No- Improvement) Prints certification
Php200.00
5 minutes 1 hour 3 minutes
Assessment Records Section Field Appraisal & Tax Mapping Division Admin & Records Division
3. Presents corresponding OR
3.1 Attaches OR to the request Stamps printed/pho tocopied TD
None
5 minutes
Assessment Records Management Division
4. Waits & Receives certification
Submits for signature/ approval, Affixes Signature Releases certification
None
5 minutes
Assessment Records Management Division Releasing Officers/Clerk
TOTAL
Php100.00 Or 300.00
1 hour, 26 minutes
3. Requests for Tax Mapping Information
Certification of Adjoining Lot Ownership or existing road Certificate of Property Location & Vicinity
OFFICE:
CITY ASSESSOR’S OFFICE/ Administrative & Records Division / Receiving & Releasing Section
CLASSIFICATION
Simple Transaction (1 day transaction)
TYPE OFTRANSACTION
Government to Citizens (G2C)
WHO MAY AVAIL
All Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest.
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
1. Data Subject Consent Form
City Assessor’s Office, Receiving Section, Front Desk
2. Photo copy of valid ID/Residence Certificate
Owner
3. Photo copy of Title/TD or real property tax receipt and other reference for property identification
Owner/Authorized Representative
4. Additional requirements for authorized representative requesting: – Owner’s authorization/special power of attorney Photo copy of valid ID
Owner/Authorized Representative
CLIENT STEPS
AGENCY ACTIONS
FEESTO BEPAID
PROCESSING TIME
PERSON RESPONSIBLE
1.Submits duly accomplished Data Subject Consent Form & Checklist Requirements 2 – 4
Validates request; Receives request and issue order of payment
None
5 minutes
Administrative & Records Management Division/ Receiving Officer, Clerk
2. Pay corresponding fee @ Fees Section, City Treasurer’ s Office
2.1 Cashier Section, City Treasurer’s Office
Php100. 00 for Certific ation
10 minutes 5 minutes 5 minutes
Office of the City Treasurer, Billing/Cashier Officer
2.2 Verifie s property requested (Conducts Ocular Inspection for existing road)
Php200.00
5 minutes 1 hour
Assessment Records Section Field Appraisal & Tax Mapping Division
2.4 Verifie s property requested (Conducts Ocular Inspection for existing road)
2.3 Prints certification
minutes
Admin & Records Division
2.5 Prints certification
3.1 Attaches OR to the request Stamps printed/photocopie d TD
None
5 minutes
Assessment Records Management Division
3.2 Attaches OR to the request Stamps printed/photocopi ed TD
4.1 Submits for signature/ approval, Affixes Signature Releases certification
None
5 minutes
Assessment Records Management Division Releasing Officers/Clerk
4.2 Submits for signature/ approval, Affixes Signature Releases certification
TOTAL
Php100.00 Or 300.00
1 hour, 26 minutes
TOTAL
4. Requests for Issuance of New Tax Declaration
Transfer (Lot only or Single Condominium Unit)
OFFICE:
CITY ASSESSOR’S OFFICE/ Administrative & Records Division
CLASSIFICATION
Simple Transaction (1 day transaction) / Complex
TYPE OF TRANSACTION
Government to Citizens (G2C)
WHO MAY AVAIL
All Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest.
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
1. Data Subject Consent Form
City Desk
Assess or’s
Office, Front
2. Transfer Certificate of Title/Condominium Certificate of Title (Present original or authenticated copy from Registry of Deeds)
Register of Deeds
3. Deed of Conveyance
Property Owner
4. Transfer tax receipt (original or certified copy from CTO & photo copy)
City Treasurer’s Office
5. Tax Clearance or RPTR (present Original and/or photocopy of latest year full payment)