I. Mandate: Take charge of both the accounting and internal audit services of the City Government of Tarlac. Review supporting documents before preparation of vouchers to determine completeness of requirements. Prepare and submit financial statements to the Local Chief Executive and the Sanggunian concerned. II. Vision: A governance wherein trusts and confidence is highly commended, fostering unity and harmony among governed and governing body. III. Mission: To provide accounting and auditing services and render financial information as basis for guidance in the effective discharge of the fiscal responsibility of the City Government. LIST OF SERVICES REMITTANCE SECTION External Services 1. Accountant’s Advice for Check Issued The Accountant’s Advice is issued to the Authorized Government Depository Bank as proof that all checks issued are complete with documentary requirements. OFFICE: City Accounting Office CLASSIFICATION Simple TYPE OF TRANSACTION G2C – Government to Client WHO MAY AVAIL Government and Private Clients CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1.Approved Disbursement Voucher Mayor’s Office 2.Authorized Checks Treasurer’s Office CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client submits Disbursement Voucher (DV) with signed and countersigned check. 1.1. Receives and verify the name of the Payee in the DV with the name in the check None 2 minutes Accounting Staff 1.2. Prepares Advice of Checks Issued and assigns number thereto None 5 minutes Accounting Staff 1.3. Reviews accuracy of entry in the Accountant’s Advice and signs afterwards None 5 minutes City Accountant 1.4. Delivers Accountant’s Advice to Authorized Government Depository Bank None 15 minutes Accounting Staff TOTAL 27 minutes 1. Issuance of Tax Certificates (Form 2306, Form 2307 & Form 2316) The Tax certificates are issued to clients (suppliers and employees) as proof that the payor withheld taxes and bound to remit the said amount to the Bureau of Internal Revenue. OFFICE: City Accounting Office CLASSIFICATION Simple TYPE OF TRANSACTION G2C – Government to Client WHO MAY AVAIL Suppliers and Employees CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1.Paid Disbursement Vouchers Treasurer’s Office 2.Tax Identification Number Bureau of Internal Revenue CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1.Client requests certificate to the Accounting Office 1.1. Validate and review request and supporting documents None 2 minutes Accounting Staff 1.2. Prepare and print the tax certificates None 3 minutes Accounting Staff 1.3. Review the accuracy of tax certificates None 3 minutes City Accountant 1.4. Approve and sign the tax certificates before release None 2 minutes City Accountant TOTAL 10 minutes PAYROLL AND BOOKKEEPING SECTION Internal Services 1. Processing of Bided Transaction OFFICE: City Accounting Office CLASSIFICATION Complex TYPE OF TRANSACTION G2C – Government to Business WHO MAY AVAIL All Suppliers and Contractors/Bids and Awards Committee/City General Services Office CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1.Disbursement Voucher Bids and Awards Office/City General Services Office 2.Auditorial and Legal Review Checklist Bids and Awards Office 3.PTO Certification for Sand and Gravel Fee Treasurer’s Office 4.Notice to Proceed Bids and Awards Office 5.Accomplishment Report City Engineering Office 6.Certificate of Award Bids and Awards Office 7.Inspection and Acceptance Report City Engineering Office 8.Other document peculiar to the contract and/or to the mode of procurement and considered necessary in the auditorial review and in the technical evaluation Bids and Awards Office/City Engineering Office 9.Other requirements in compliance with RA 9184 and COA Circular No. 2012-001 Bids and Awards Office/City Engineering Office 10.Obligation Request and Status (ORS) City Budget Office CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1.Submit Disbursement Voucher and supporting documents 1.1. Receive and record the DV together with the supporting documents and forward to JEV preparer None 2 minutes Accounting Staff 1.2. Prepare JEV None 2 minutes Accounting Staff 1.3. Comprehensive review of submitted DV None 30 minutes Accountant 1.4. Final Review and approval and signature on DV and JEV None 30 minutes City Accountant 1.5. Release of approved DV None 2 minutes Accounting Staff TOTAL 1 hour & 6 minutes 1. Processing of Financial Assistance OFFICE: City Accounting Office CLASSIFICATION Simple TYPE OF TRANSACTION G2C – Government to Citizen WHO MAY AVAIL All CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1.Disbursement Voucher City Social Welfare and Development Office 2.Case Study Report City Social Welfare and Development Office 3.Certificate of Indigency/Barangay Certificate Barangay 4.CLGOO Certificate – for Barangay Captains CLGOO 5.Medical Certificate – for confinement From Hospital/Doctor 6. Death Certificate – for burial assistance City Civil Registrar’s Office 7.Senior Citizen’s ID – for SCP City Social Welfare and Development Office 8.Others (i.e., Doctor’s prescription) Various regulating bodies 9.Obligation Request and Status (ORS) City Budget Office CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1.Submit Disbursement Voucher and supporting documents 1.1. Receive and record the DV together with the supporting documents and forward to JEV preparer None 2 minutes Accounting Staff 1.2. Disbursement Voucher and supporting documents undergoes rigid review None 5 minutes Accounting Staff 1.3. Prepare JEV None 2 minutes Accounting Staff 1.4. Final Review and approval and signature on DV and JEV None 3 minutes City Accountant 1.5. Release of approved DV None 2 minutes Accounting Staff TOTAL 14 minutes 1. Processing of Miscellaneous Disbursement OFFICE: City Accounting Office CLASSIFICATION Simple TYPE OF TRANSACTION G2C – Government to Business WHO MAY AVAIL All Suppliers and Contractors/Bids and Awards Committee/City General Services Office CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1.Disbursement Voucher Bids and Awards Office/City General Services Office 2.Purchase Request (PR) Originating Department 3.Request for Quotation (RFQ) Bids and Awards Office/City General Services Office 4.Abstract of Quotation Bids and Awards Office/City General Services Office 5.Certificate of Award Bids and Awards Office/City General Services Office 6.Purchase Order (PO) Bids and Awards Office/City General Services Office 7.Inspection and Acceptance Report Bids and Awards Office/City General Services Office 8.Other document peculiar to the contract and/or to the mode of procurement and considered necessary in the auditorial review and in the technical evaluation Bids and Awards Office/City General Services Office 9.Other requirements in compliance with RA 9184 and COA Circular No. continue reading : CITY ACCOUNTING OFFICE
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