I.               Mandate

The City Engineer’s Office is the over-all in-charge of construction, maintenance of roads, drainage, bridges, streetlights, planning and design of various infrastructure and supervision of public works in the city; implementation of PD 1096 National Building Code of the Phils. and BP 344 – Enhancing mobility of disabled and all City ordinances in connection to practice of infrastructure development.

II.            Vision

Envisions a place harmonious to Almighty God, mankind and nature geared towards modernization of infrastructures to step up economic, physical and social development environmentally friendly and ecologically balance with nature.

III.           Mission

To deliver to the people with Courtesy, Efficiency and Orderliness, the service above all things guided by the Almighty God specifically in the practice of infrastructure development for best design and maximum safety, best use and occupancy, and best maintenance of structures.

IV.          Service pledge

The City Engineer’s Office pledges to ensure that the construction, improvement and existence of infrastructure and other community facilities are undertaken with maximum results; takes charge of all infrastructure development, public works and other engineering matters, cleaning, ditching, declogging of drainage lines, repair of drainage lines and manholes, asphalt patching of roads and potholes, repair and maintenance of bridges, paintings and repair of street signs, restoration of damaged pavement; to constantly monitor the overall condition of all necessary infrastructure facilities in order to sustain their usefulness and to address vital engineering concerns in critical areas of the city. We will provide technical advice on cost estimates, program of works and other staff support needed in policy formulation and project implementation; promptly assess and issue building, electrical, mechanical, sanitary, demolition, fencing and excavation permits; and conduct inspection to all building establishments within the city.

1.            ISSUANCE OF CONSTRUCTION PERMITS

Construction permits are secured prior to the construction, alteration, repair, conversion, demolition, or addition of any building or structure or any portion thereof, within the territorial jurisdiction of Tarlac City.

  1. Building Permit (New/Renovation)
  1. Simple Permit Applications- those which pertain to simple structures. Simple structures are those with a maximum floor area of 1,500 sq.m.;
  1. Single dwelling residential building which are not more than three

(3) story high;

  • Commercial buildings which are not more than two (2) story high;
    • Interior renovations inside a building which already has a building permit and certificate of occupancy;
    • Warehouse of not more than two (2) story high, which is not for the storage of hazardous or combustible materials.
  1. Complex Permit Applications- those which do not pertain to simple structures as above defined.
  • Ancillary Permits
  1. Mechanical Permit
  2. Sanitary / Plumbing Permit
  3. Electronics Permit
  4. Electrical Wiring Permit
  • Accessory Permits
  1. Fencing Permit
  2. Repair Permit
  3. Demolition Permit
  4. Temporary Sidewalk Enclosure
  • Ground Preparation and Excavation Permit
  • Structural Signboard / Billboard Permit
    OFFICE:Office of the Building Official through the: 1. Permit Processing for Simple Applications in collaboration with the City Planning and Development Office and the Bureau of Fire Protection;
CLASSIFICATION:Highly Technical
TYPE OF TRANSACTION:Government to Citizen/ Government to Business/ Government to Government (G2C/G2B/G2G)
    WHO MAY AVAIL:Any person, firm or corporation, including any agency or instrumentality of the government, who wants to construct, alter, repair, convert, move, demolish, add any building or structure or any portion thereof within the territorial jurisdiction of Tarlac City shall apply for a corresponding construction permit. (Section 301, Paragraph 1 of the NBCP).
DOCUMENTARY REQUIREMENTS:For a more detailed list of requirements specific for each type of application, please visit City Engineer’s Office, 2nd floor, Tarlac City Hall.
CHECKLIST REQUIREMENTSWHERE TO SECURE
FOR SIMPLE BUILDING PERMIT APPLICATIONS (New & Renovation)
Proof of ownership and/or right to build on property (Certified True Copy of Transfer Certificate of Title, if applicant is the registered owner. Additional legal document showing right to build when applicant is not the registered owner)Land Registration Authority for the Certified True Copy Transfer Certificate of Title Applicant, for the legal document
Real property tax declaration on landOffice of the City Assessor
Real property tax payments (updated)City Treasurer’s Office
Previous Building Permit or previous Certificate of Occupancy and previous approved plans (if for renovation)– Applicant. If applicant no longer has a copy, this may be requested from the Office of the Building Official through its Administrative Staff which will be received by the receiving personnel.
Locational Clearance Application formCPDO
Fire Safety Evaluation Clearance Application form  Fire Department
Building Permits Application formsCEO
PRC IDs & PTRsApplicant
Building plans (signed & sealed)Applicant
Supporting Technical documents (signed & sealed)  Applicant
FOR SIMPLE BUILDING PERMIT APPLICATIONS (Interior renovation inside malls)
Lease Contract or Mall CertificationApplicant
Locational Clearance Application formCPDO
Fire Safety Evaluation Clearance Application form  Fire Department
Building Permits Application formsCEO
PRC IDs & PTRsApplicant
Building plans (signed & sealed)Applicant
Supporting Technical documents (signed & sealed)  Applicant
FOR COMPLEX BUILDING PERMIT APPLICATIONS (New & Renovation)
Proof of ownership and/or right to build on property (Certified True Copy of Transfer Certificate of Title, if applicant is the registered owner. Additional legal document showing right to build when applicant is not the registered owner)Land Registration Authority for the Certified True Copy Transfer Certificate of Title Applicant, for the legal document
Real property tax declaration on landOffice of the City Assessor
Real property tax payments (updated)City Treasurer’s Office
Previous building permit or previous Certificate of Occupancy and previous approved plans (if for renovation, addition or extension)Applicant. If applicant no longer has a copy, this may be requested from the Office of the Building Official through its Administrative Staff which will be received by the receiving staff.
Locational Clearance (LC)This will be received by the receiving personnel of the Office of the Building Official and will be transmitted to the City Planning and Development Office (CPDO).
Fire Safety Evaluation Clearance (FSEC)This will be received by the receiving personnel of the Office of the Building Official and will be transmitted to the Bureau of Fire Protection
Building Permits Application formsApplicant
PRC IDs & PTRsApplicant
Building plans (signed & sealed)Applicant
Supporting Technical documents (signed & sealed)Applicant
FOR DEMOLITION PERMIT APPLICATIONS
– Proof of ownership and/or right to demolish the structure / improvement (Certified True Copy of Transfer Certificate of Title, if applicant is the registered owner.– Land Registration Authority for the Certified True Copy Transfer Certificate of Title
– Additional legal document showing right to demolish the structure / improvement when applicant is not the registered owner)– Applicant, for the legal document
Real property tax declarations (lot and building)Office of the City Assessor
Real property tax certification/ clearance (lot and building)City Treasurer’s Office
Barangay ClearanceBarangay Hall having territorial jurisdiction
Application formApplicant
PRC IDs & PTRsApplicant
Supporting Technical documents (signed & sealed)Applicant
FOR GROUND PREPARATION AND EXCAVATION PERMIT APPLICATIONS
Proof of ownership and/or right to build on property (Certified True Copy of Transfer Certificate of Title, if applicant is the registered owner. Additional legal document showing right to build when applicant is not the registered owner)Land Registration Authority for the Certified True Copy Transfer Certificate of Title Applicant, for the legal document
Real property tax declarations on LandOffice of the City Assessor
Locational Clearance (LC) Application FormThis will be received by the receiving personnel of the Office of the Building Official and will be transmitted to the City Planning and Development Office (CPDO)
Application formApplicant
PRC IDs & PTRsApplicant
Building plans (signed & sealed)Applicant
Supporting Technical documents (signed & sealed)Applicant
Cash bond (Section 304, Paragraph 4, NBCP)Applicant
FOR REPAIR/RENOVATION PERMIT APPLICATIONS
    Previous Building Permit or Certificate of Occupancy with Approved PlansApplicant.   
If applicant no longer has a copy,
this may be requested from the Office of the Building Officialthrough its Administrative staff which will be
received by the receiving personnel.
Real property ImprovementtaxdeclarationsforLandandOffice of the City Assessor
Real property tax certification/ clearanceOffice of the City Treasurer
Barangay ClearanceBarangay jurisdictionHallhavingterritorial
Application formApplicant
PRC IDs & PTRsApplicant
FOR FENCING PERMIT APPLICATIONS
Proof of ownership and/or right to build on property (Certified True Copy of Transfer Certificate of Title, if applicant is the registered owner. Additional legal document showing right to build when applicant is not the registered owner)Land Registration Authority for the Certified True Copy Transfer Certificate of Title Applicant, for the legal document
Real property tax declarationsOffice of the City Assessor
Real property tax certification/ clearanceCity Treasurer’s Office
Barangay ClearanceBarangay       Hall     havingterritorial jurisdiction
Application formApplicant
PRC IDs & PTRsApplicant
Lot plan (indicating the length of the fence, location and width of the gate/ opening)Applicant
Building Plans (with Structural Plan for fence more than 1.80 meters)Applicant
Supporting Technical documents (signed & sealed)Applicant
FOR STAND-ALONE SANITARY/PLUMBING PERMIT APPLICATIONS
Previous Building PermitApplicant. If applicant no longer has a copy, this may be requested from the Office of the Building Official through its Administrative staff which will be received by the receiving personnel.
Application formApplicant
PRC IDs & PTRsApplicant
Plans (signed & sealed)Applicant
Supporting Technical documents (signed & sealed)Applicant
FOR TEMPORARY SIDEWALK ENCLOSURE PERMIT APPLICATIONS
Building Permit (On-going Project)Applicant. If applicant no longer has a copy, this may be requested from the Office of the Building Official through its Administrative staff which will be received by the receiving personnel.
Barangay ClearanceBarangay Hall having territorial jurisdiction
Application formApplicant
PRC IDs & PTRsApplicant
Plans (signed & sealed)Applicant
Supporting Technical documents (signed & sealed)Applicant
  CLIENT STEPS  AGENCY ACTIONS  FEES TO BE PAID  PROCESSING TIME  PERS ON RESPONSI BLE
1How to file your application
 Submit complete documentary requirements at the Receiving area– Check for completeness of documents. Inform applicant, through phone call                        or text message., if submitted documents are complete or not (along with     list of deficiencies) . – 30 minutes checking by receiving        staff of the completeness of the documentary requirements as per generated checklist Receiving staff
  Internal Process (verification and evaluation): (Day 1 to Day 5) for Simple Applications (Day 2 to Day 10) for Complex Applications 5 working days (Day 1 to Day 5) for simple applications, 9 working days (Day 2 to Day 10) for complex applications.        Evaluators and Building Official
2How to follow up your application (after 5 working days for simple applications and after 10 working days for complex applications)
  2a.) If application is compliant,                        instruct applicant, to pick up the order of payment 2b.) If the application is not compliant,                        instruct applicant to get the application documents and complete the deficient documents based on the Comprehensive Compliance Report.             Real Time          Receiving staff .
3After 5 working days for simple applications and after 10 working days for complex applications:
 3a.) If the application is compliant, get the Order of Payment (O.P.) at the Releasing Area.   3b.) If the application is not compliant, get deficient documents     from the Releasing Area. (Refer with your design professionals for the necessary corrections as indicated on the evaluation sheets.)   3c.) Submit                        the corrected documents to Receiving Area3a.) Release the Order of Payment (O.P.).   3b.) Release then on- compliant documents to the applicant.   Internal Process: Evaluate corrected documents: If approved, notify the applicant through phone call or text message for the claiming of the Order of Payment. If the documents are still deficient, notify               the applicant through phone Real Time       5 MinutesReleasing Staff                                 . . Evaluator s, the Building Official
  call      or text message        to claim the Compliance Report together with     the application documents.   
4Pay at the Cashier of the City Treasurer’s Office at Window 4 or 5.(Issue the official receipt)Refer to Sched of Fees (Cashier         of the Tarlac City Treasure r’s Office at window 13 or 14)
5Return O.R. of payment along with listed deficiencies (See Notice of Deficiency, if any)5a)      Encode O.R.;   5b) Receive submitted deficiencies based on the Notice             of Deficiency Real TimeApplicant
5c) If compliant, instruct applicant to pick up the Approved Permits and documents.  
Internal Process: Print    the Approved Permits and release the approved documents     to the applicant for duplication    5 minutes    Releasing Staff at Releasing Area
6Reproduce Approved Building Plans and submit duplicate copies to Releasing Area Affidavit of Undertaking prior to the release of permit      Receive the duplicate copies of approved plans, permits and clearances.     Real Time         10 minutes    Applicant       Releasing Staff at Releasing Area
TOTAL: If application documents are compliant 5 working days for simple application. 10 working                        days for complex application 
  1. ISSUANCE OF ELECTRICAL OR WIRING PERMITS WITH CERTIFICATES OF FINAL ELECTRICAL INSPECTION

Electrical permits with certificate of electrical inspection are secured prior to application for electrical service connection, reconnection, and relocation or remodeling of existing electrical installation or for energization of temporary construction facility within the territorial jurisdiction of Tarlac City.

OFFICE:Office of the Building Official
CLASSIFICATION:Highly Technical
TYPE OF TRANSACTION:Government to         Citizen/                                    Government to Government to Government (G2C/G2B/G2G)Business/
WHO MAY AVAIL:Any person, firm or corporation, including any agency or instrumentality of the government who wants to get a new electrical connection, reconnection, relocation or remodeling of existing electrical installation or for energization of temporary construction facility within the territorial jurisdiction of Tarlac City shall apply for an electrical permit with certificate of electrical inspection (CEI).
DOCUMENTARY REQUIREMENTS:For a more detailed list of requirements specific for each type of application, please visit City Engineer’s Office, 2nd floor, Tarlac City Hall.
CHECKLIST REQUIREMENTSWHERE TO SECURE
General Requirements 
Application formsApplicant
PRC IDs & PTRsApplicant
Building Connection)Permit forTemporary     MeterApplicant
Location Map/Sketch (in a bond paper)Applicant
Affidavit of Undertaking and CommitmentApplicant
Notarized Authorization Letter (for applicant’s representative)Applicant
Electrical Plans (if more than 5kW w/ signed & sealed) –minimum size: 20’’ x 30’’ Fire ClearanceApplicant
CLIENT STEPSAGENCY ACTIONS  FEES TO BE PAIDPROCES S-ING TIMEPERSON RESPONSIBLE
.1How to file your application
 Submit complete application documents.Internal Process: Encode                        the details of the application   10 Minutes  Receiving Staff
  Internal Process (verification and evaluation). If        the application     is compliant, issue the order of Payment. If          the application is not compliant, inform the applicant through phone call or         text message of the Compliance Report 5 Working DaysElectrical Inspector
2How to follow up the release of your Order of Payment (after 5 working days):
  a.)        If the application is compliant, inform the applicant to pick up the order of payment (OP). 2b.) If the application is not compliant, inform the applicant to get the       application documents and complete deficient documents based on the Comprehensive Compliance Report. Real Time 
3How to claim your Order of Payment (O.P.)
 Present a valid ID and authorization letter (if representative) to the Releasing Staff at Window 1. Get the Order of PaymentRelease the Order of Payment (O.P.). 5 minutesReleasing Staff
4Pay at the Cashier of the City Treasurer’s Office at Window 4 or 5.(Issue the official receipt)Refer to the sched of fees (Cashier of the Tarlac City Treasurer’s Office at Window 4 or 5)
5Present a valid ID and authorization letter (if representative). Bring the official receipt (O.R.) to the OBO – Releasing StaffInternal Process: Encodes the O.R. number.     Print Certificate of Final Electrical Inspection (CFEI)   Release Electrical Permit with Certificate of Final Electrical Inspection (CFEI). 3 minutes       5 minutes       10 minutesReleasing Staff     Electrical inspector Evaluator,     Releasing Staff
TOTAL:5 working days 
  • ISSUANCE OF CERTIFICATES OF FINAL ELECTRICAL INSPECTION (CFEI)

A Certificate of Final Electrical Inspection is secured prior to energizing a new permanent electrical connection for a newly constructed building/structure within the territorial jurisdiction of Tarlac City.

OFFICE:Office of the Building Official
CLASSIFICATION:Highly Technical
TYPE OF TRANSACTION:Government to    Citizen/ Government to                               Business/ Government to Government (G2C/G2B/G2G)
WHO MAY AVAIL:Any person, firm or corporation, including any agency or instrumentality of the government who wish to get a new permanent electrical connection for a newly constructed building/structure within the territorial jurisdiction of Tarlac City shall apply for a corresponding certificate of final electrical inspection. (Section 309, Paragraph 1 of the NBCP)
DOCUMENTARY REQUIREMENTS:For a more detailed list of requirements specific for each type of application, please visit City Engineer’s Office, 2nd floor, Tarlac City Hall.
CHECKLIST REQUIREMENTSWHERE TO SECURE
Photocopy of the approved Building PermitApplicant
Photocopy of the approved Wiring Electrical permitApplicant
Certificate of Completion for Electrical Works w/ PRC ID & PTRApplicant
Approved Electrical PlansApplicant
Supporting Technical DocumentsApplicant
  CLIENT STEPS  AGENCY ACTIONS  FEES TO BE PAID  PROCESS- ING TIME  PERSON RESPONSIBL E
1How to file your application
 Submit complete application document s.Internal Process: Encode the details of the application 10 MinutesReceiving Staff
  Internal Process (verification and evaluation). If the application is compliant, issue the order of Payment (O.P.) If the application is not compliant, inform the applicant of the Compliance Report         5 Working Days        Electrical Inspector
2How to follow up your application (after 5 working days):
 Through telephone call or text message2a.) If application is compliant, instruct applicant to pick up the order of payment (OP).   2b.) If the application is not compliant, instruct applicant to get the application documents and complete the deficient   Real Time 
  documents based on the Comprehensive Compliance Report.   
4How to claim your CFEI:
 Present a valid ID and notarized authorization letter (if representative) to the Releasing StaffRelease the CFEI. 5 to 10 minutesReleasing Staff
TOTAL: 5 working days 
  • ISSUANCE OF STAND-ALONE MECHANICAL PERMITS

Mechanical permits are secured prior to the installation of machineries or the legalization of installation, operation and usage of machineries within the territorial jurisdiction of Tarlac City.

OFFICE:Office of the Building Official
CLASSIFICATION:Highly Technical
TYPE OF TRANSACTION:Government to Citizen/ Government to Business/ Government to Government (G2C/G2B/G2G)
WHO MAY AVAIL:Any person, firm or corporation, including any agency or instrumentality of the government who wants to install machineries or legalize installed machineries within the territorial jurisdiction of Tarlac City shall apply for a corresponding mechanical permit. (Section 309, Paragraph 1 of the NBCP)
DOCUMENTARY REQUIREMENTS:For a more detailed list of requirements specific for each type of application, please visit City Engineer’s Office, 2nd floor, Tarlac City Hall.
CHECKLIST REQUIREMENTSWHERE TO SECURE
Photocopy of the approved building permitApplicant
Barangay Clearance (if mechanical permit for tower crane)Barangay Hall having territorial jurisdiction
Fire Safety Clearance (except for Generator Sets)Bureau of Fire Protection
Mechanical permit application formApplicant
PRC IDs & PTRsApplicant
Mechanical Plans (signed and sealed)Applicant
Structural StabilityApplicant
Supporting Technical Documents (signed and sealed)Applicant
CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESS- ING TIMEPERSON RESPONSIBL E
1How to file your application
 Submit complete documentary requirements at the Receiving area.– Check for completeness of documents. Inform applicant, through phone call or text message if submitted documents are complete or not (along with list of deficiencies). – 30 minutes checking by receiving personnel of the completeness of the documentary requirements as per generated checklist        – Receiving staff
  Internal Process (verification and evaluation). If the application is compliant, transmit documents for the assessment of fees. If the application is not compliant, inform applicant of fees       5 working days     1 working day      mechanical inspector,
2How to follow up your application (after 5 working days):
  2a.) If the application is compliant to pick up the order of payment (OP). 2b.) If the application is not compliant, instruct applicant to get the application documents and complete the deficient documents based on the comprehensive Compliance Report.                 Real Time              Receiving staff
3How to claim your Order of Payment (O.P.)
 Present valid ID and notarized authorization letter (if representative).Releases the Order of Payment (O.P.). 5 minutesReleasing Staff
4Pay at the City Treasurer’s Cashier at Window 4 or 5.(Issue the official receipt)Refer to the Sched of Fees (Cashier of the Tarlac City Treasurer’s at Window 4 or 5)
5Claiming of approved permit and documents along with official receipt (O.R.) to the Releasing Area.Encode the O.R. number and release the approved plans to the applicant for duplication. Release the permits and approved plans upon receipt of duplicated plans. 10 minutesReleasing Staff at Releasing Area
6Submit the approved plans together with duplications to the Releasing Staff at Releasing Area.Receive the approved plans with duplications 10 minutesReleasing Staff
 TOTAL:  5 working days 
  • ISSUANCE          OF         ELECTRONICS                          PERMITS                                      and/or

ELECTRONICS CERTIFICATE

Electronics permits and certificates are secured prior to the installation of electronic equipment or the legalization of installation, operation and usage of such equipment within the territorial jurisdiction of Tarlac City.

OFFICE:Office of the Building Official
CLASSIFICATION:Highly Technical
TYPE OF TRANSACTION:Government to    Citizen/ Government to                                Business/ Government to Government (G2C/G2B/G2G)
WHO MAY AVAIL:Any person, firm or corporation, including any agency or instrumentality of the government who wants to install electronic equipment or legalize installed electronic equipment within the territorial jurisdiction of Tarlac City shall apply for a corresponding electronic permit. (Section 309, Paragraph 1 of the NBCP)
DOCUMENTARY REQUIREMENTS:For a more detailed list of requirements specific for each type of application, please visit City Engineer’s Office, 2nd floor, Tarlac City Hall.
CHECKLIST REQUIREMENTSWHERE TO SECURE
Photocopy of the approved building permitApplicant
Electronics permit application formApplicant
  Certificate     of      Completion    (electronics  Applicant
installation) 
PRC IDs & PTRsApplicant
Plans (signed and sealed)Applicant
Supporting Technical Documents (signed and sealed)Applicant
  CLIENT STEPS  AGENCY ACTIONSFEES TO BE PAID  PROCESSIN G TIME  PERSON RESPONSIBL E
1How to file your application
 Submit complete documentary requirements at the Receiving area.– Check for completeness of documents. Inform applicant, through phone call or text message if submitted documents are complete or not (along with list of deficiencies). – 30 minutes checking by receiving staff of the completeness of the documentary requirements as per generated checklist– Receiving staff
  Internal Process (verification and evaluation): Day 1 to Day 5) for Simple Applications (Day 2 to Day 10) for Complex Applications 5 working days (Day 1 to Day 5) for simple applications, 9 working days (Day 2 to Day 10) for complex applications.  Evaluators and the Building Official
2How to follow up your application (after 5 working days):
  2a.) If the application is compliant, instruct applicant to pick up the order of payment (OP).       Real Time      Receiving Staff
  2b.) If the application is not compliant, instruct applicant to get the application documents and complete the deficient documents based on the Comprehensive Compliance Report.             Real Time            Receiving Staff
3How to claim your Order of Payment (O.P.)
 Present valid ID, and notarized authorization letter (if representative ).Releases the Order of Payment (O.P.).     5 minutes    Releasing Staff
4Pay at the City Treasurer’s Cashier at Windows 4 or 5.(Issue the official receipt)Refer to the Sched of Fees (Cashier of the Tarlac City Treasurer’s at Window 4 or 5)
5Claiming of approved permit and documents. Bring official receipt (O.R.) to the Releasing Area.Encode the O.R. number and release the approved plans to the applicant for duplication. Release the permits/ certificates and approved plans upon receipt of duplicated plans.           10 minutes      Releasing Staff at Releasing Area
6Submit the approved plans together with duplications to the Releasing Staff at Releasing Area.Receive the approved plans with duplications and inform the applicant on the schedule of the release of permits/ certificates.       10 minutes      Releasing Staff at Releasing Area.
TOTAL:7 working days (for clarification)
  • ISSUANCE OF FINAL CERTIFICATES

A certificate of occupancy or certificate of use shall be secured prior to the occupancy and/ or use of any building/structure, or any portion thereof within the territorial jurisdiction of Tarlac City

OFFICE:Office of the Building Official
CLASSIFICATION:Highly Technical
TYPE OF TRANSACTION:Government to    Citizen/ Government to                                Business/ Government to Government (G2C/G2B/G2G)
WHO MAY AVAIL:Any person, firm or corporation, including any agency or instrumentality of the government who wants to occupy and/ or use any building/structure, any portion thereof within the territorial jurisdiction of Tarlac City shall apply for a corresponding Certificate of Occupancy / Use. (Section 309, Paragraph 1 of the NBCP)
DOCUMENTARY REQUIREMENTS:For a more detailed list of requirements specific for each type of application, please visit City Engineer’s Office, 2nd floor, Tarlac City Hall.
CHECKLIST REQUIREMENTSWHERE TO SECURE
CERTIFICATE OF OCCUPANCY FOR SIMPLE APPLICATIONS
Fire Safety Inspection Certificate (FSIC) Application FormApplicant
Photocopies of all Fire Safety Clearances and Fire Safety ChecklistApplicant
Photocopies of the Locational Clearance (LC)Applicant
Photocopies of all approved permitsApplicant
Certificate of Completion Form (for the structure) w/ PRC IDs & PTRsApplicant
Certificate of Completion Form for Electrical Works w/ PRC IDs & PTRsApplicant
Certificate of Completion Form (for the plumbing/sanitary) w/ PRC IDs & PTRs, if applicableApplicant
Certificate of Completion Form (for the electronics) w/ PRC IDs & PTRs, if applicableApplicant
Certificate of Completion Form (for the machinery) w/ PRC IDs & PTRs, if applicableApplicant
Approved plansApplicant
As-built plans, if with deviation / changes / alterations made on approved plansApplicant
Certifications and Affidavits, if applicableApplicant
CERTIFICATE OF OCCUPANCY FOR COMPLEX APPLICATIONS
Application Form for Fire Safety Inspection Certificate (FSIC)– Applicant This will be received by the Receiving Staff of the Office of Building Official and will be transmitted to the Bureau of Fire Protection
Photocopies of the Locational Clearance (LC)Applicant
Photocopies of all approved permitsApplicant
Certificate of Completion Form (for the structure) w/ PRC IDs & PTRsApplicant
Certificate of Completion Form for Electrical Works w/ PRC IDs & PTRsApplicant
Certificate of Completion Form (for the plumbing/sanitary installation) w/ PRC IDs & PTRs, if applicableApplicant
Certificate of Completion Form (for the electronics installation) w/ PRC IDs & PTRs, if applicableApplicant
Certificate of Completion Form (for the machinery installation) w/ PRC IDs & PTRs, if applicableApplicant
Approved plansApplicant
As-built plans, if with deviation / changes / alterations made on approved plansApplicant
Certifications and Affidavits, if applicableApplicant
  CLIENT STEPS  AGENCY ACTIONSFEES TO BE PAID  PROCESSING TIME  PERSON RESPONSIBLE
1How to file your application
 Submit complete documentary requirements at the Receiving Area.– Check for completeness of documents. Inform applicant, through phone call or text message if submitted documents are complete or not (along with list of deficiencies).     Internal Process (Site Inspection): (Day 1 to Day 5) for Simple Applications (Day 2 to Day 10) for Complex Applications – 30 minutes checking by receiving staff of the completeness of the documentary requirements as per generated checklist       5 working days (Day 1 to Day 5) for simple applications, 9 working days (Day 2 to Day 10) for complex applications.      – Receiving staff                   Inspectors and the Building Official
2How to follow up your application (after 5 working days for simple applications and 10 working days for complex applications)
  2a.) If the completed project is conforming to the approved plans, instruct applicant, to pick up the order of payment   2b.) If the completed project is not conforming to the approved plans, instruct applicant to get the application documents and implement the necessary corrective measures based on the Comprehensive Inspection Report, and then request for a re- inspection.                           Real Time                          Receiving staff
3After 5 working days for simple applications and 10 working days for complex applications:
 3a.) If the project is conforming to the approved plans, get the Order of Payment (O.P.) at the Releasing Area.3a.) Release the Order of Payment (O.P.).  Releasing Staff
3b.) If the project is still not conforming to the approved plans, get the application Documents from the Releasing Area. (Refer with your design professionals for the necessary corrections as indicated on the           Comprehensive e Inspection Reports and request for re inspection. 3c.) Submit the corrected documents to Receiving Area for disinfection.    3b.) Release the application documents together with the Comprehensive Inspection Report to the applicant.     Inspect if the necessary corrective measures were implemented to conform to the approved plans. If conforming, instruct the applicant to claim the Order of Payment or, if still not conforming, instruct the applicant to claim the application documents    Receiving, Inspectors, the Building Official
4Pay at the City Treasurer’s Cashier at Window 4 or 5.(Issue the official receipt)Refer to the Sched of Fees (Cashier of the Tarlac City Treasurer’s at window 4 or 5)
    5 minutesReleasing Staff
  Internal Process: Encode the O.R. number and release the approved plans to the applicant.   
5How to get your occupancy permit:
 present valid ID, authorization letter (if representative).     **For simple and complex applications, present application for tax declaration for the new improvement (Sworn Statement of the True, Current & Fair Market Value of Real Properties)Release the certificate of occupancy / use and get the copy of tax declaration. 5 minutesReleasing Staff
TOTAL:5 working days (simple Application) 10 working days (complex Application)
  1. ISSUANCE OF CERTIFICATES OF OPERATION/ USE (MACHINERIES)

A Certificate of Operation/Use is secured prior to the operation/use of the installed duly permitted machineries within the territorial jurisdiction of Tarlac City.

OFFICE:Office of the Building Official
CLASSIFICATION:Highly Technical
TYPE OF TRANSACTION:Government to Citizen/ Government to Business/ Government to Government (G2C/G2B/G2G)
WHO MAY AVAIL:Any person, firm or corporation, including any agency or instrumentality of the government who wants to use any installed duly permitted machinery or equipment within the territorial jurisdiction of Tarlac City shall apply for a corresponding final certificate to operate. (Section 309, paragraph 1 of the NBCP)
DOCUMENTARY REQUIREMENTS:For a more detailed list of requirements specific for each type of application, please visit City Engineer’s Office, 2nd floor, Tarlac City Hall.
CHECKLIST REQUIREMENTSWHERE TO SECURE
FOR CERTIFICATE TO OPERATE (MACHINERIES)
Approved Mechanical PermitApplicant
Certificates of Completion Form w/ PRC ID & PTRApplicant
Approved Mechanical PlansApplicant
  CLIENT STEPS  AGENCY ACTIONSFEES TO BE PAID  PROCESS- ING TIME  PERSON RESPONSIBLE
1How to file your application
 submit complete application documents.Give instruction to the applicant on when and how to follow up documents 5 minutes    Receiving Staff
  Inspection and Evaluation Process (Day 2 to Day 7) 6 working days (Day 2 to Day 7)Inspectors and the Building Official
2How to follow up your application (after 7 working days):
  Give the status of the application. 2a) If compliant, advise applicant to claim the release of Order of Payment at the Releasing Section.   2b) If for compliance, inform applicant of advice of action.               5 minutes              Receiving Staff
3After 7 working days:
 Claiming of Order of Payment, Claiming of application documents for compliance, or Return corrected documents for compliance.Inspect if conforming to the approved plans and compliant to the applicable codes:   
 3a.) If the application is compliant, wait for 2 working days, as advised by the OBO inspector before claiming your certificatea.) If compliant, advise applicant to claim the Certificate to Operate at the Releasing area 6 working days (Day 2 to Day 7)the Building Official
 3b.) If the application is not compliant, get deficient documents from the Releasing Area. (Refer with your professionals on record for the necessary corrections as indicated on the advice of action.)b.) If the application is not compliant, issue the advice of action.     Internal Process: Evaluate corrected documents if compliant to the NBCP and other referral codes. 6 working days (Day 2 to Day 7)the Building Official                       the Building Official
3c.) Submit the corrected documents to Receiving Area for sterilization. If approved, go to Step 3.  If approved, notify the applicant through phone call or text message for the claiming of the Certificate.  
 If the documents are still incomplete, notify the applicant through phone call or text message to claim the Compliance Report together with the application documents.  
4How to claim your certificate:
 Present valid IDRelease the 5 to 10 minutesReleasing Staff
andCertificate to  
notarizedOperate  
authorization letter   
(if representative) to   
the Releasing   
Staff   
TOTAL7 working days

I.          ISSUANCE OF SIGN PERMIT

Sign permits are secured prior to the installation and usage of signage within the territorial jurisdiction of Tarlac City.

OFFICE:Office of the Building Official
CLASSIFICATION:Highly Technical
TYPE OF TRANSACTION:Government to Citizen/ Government to Business (G2C/G2B)
WHO MAY AVAIL:Any person, firm or corporation, including any agency or instrumentality of the government who shall install and display signage.
CHECKLIST REQUIREMENTSWHERE TO SECURE
I.A. For NEW SIGN (BUSINESS SIGN) PERMIT
I.A.1. Sign Permit Application FormApplicant
I.a.2. Business Permit (2 photocopies)Applicant
I.a.3. Barangay Clearance for Sign Permit (original + photocopy)Applicant
I.a.4. Photocopy of PRC ID & PTR of the professional w/ 3 specimen signatures in Blue Ink (2 copies)Applicant
I.a.5. Notarized Authorization Letter (if representative)Applicant
I.B. For RENEWAL OF SIGN (BUSINESS SIGN) PERMIT
I.B.1. Previous Sign Permit (2 Photocopies)Applicant
I.B.2. Notarized Authorization Letter (if representative)Applicant
II.A. For NEW SIGN PERMIT OF BILLBOARD – WALL MOUNTED
II.A.1. Sign Permit Application FormApplicant
II.A.2. Business Permit (2 photocopies)Applicant
II.A.3. Contract of Lease (2 photocopies)Applicant
II.A.4. Barangay Clearance for Sign Permit (original + photocopy)Applicant
II.A.5. Building Permit of the Base BuildingApplicant
II.A.6. Photocopy of Certificate of Occupancy of the Base Building (if Sworn Affidavit was only submitted)Staff
II.A.7. Joint Structural Stability Certification (original + photocopy)Applicant
II.A.8. Propose/ As-Built Plans of the wall sign duly signed and sealed by a Structural Engineer. (Anchorage details and structural calculations showing that the structure is capable of withstanding wind and earthquake loads aside from its dead load in A3 size duly signed and sealed by a Structural EngineerApplicant
II.A.9. Photocopy of PRC Identification/ PTR with three (3) specimen signature in blue inkApplicant
II.A.10. Notarized Letter of Consent from the Adjacent Property Owner (original + photocopy)Applicant
II.B. For RENEWAL OF SIGN PERMIT OF BILLBOARD – WALL MOUNTED
II.B.1. Business Permit (2 photocopies)Applicant
II.B.2. Contract of Lease (2 photocopies)Applicant
II.B.3.     Previous    Sign    Permit    (original    + photocopy)Applicant
II.B.4. Joint Structural Stability Certification (original + photocopy)Applicant
II.B.5. Photocopy of Certificate of Occupancy of the Base Building (if Sworn Affidavit was only submitted)Applicant. If applicant no longer has a copy, this may be requested from the Office of Building Official through its Administrative staff.
II.B.6. Photocopy of PRC Identification/ PTR with three (3) specimen signature in blue inkApplicant
II.B.7. Notice of Inspection / Inspection Report from the Annual Building Inspection DivisionApplicant
III.A. For NEW SIGN PERMIT OF BILLBOARD – WALL STICKER
III.A.1. Sign Permit Application FormApplicant
III.A.2. Photocopy of Business Permit (updated)Applicant
III.A.3. Photocopy of Contract of Lease (updated)Applicant
III.A.4. Barangay Clearance for Signage (original + photocopy)Barangay Hall
III.A.5. Building Permit of the Base BuildingApplicant
III.A.6. Photocopy of Certificate of OccupancyApplicant. If applicant no longer has a copy, this
of the Base Building (if Sworn Affidavit was only submitted)may be requested from the Office of Building Official through its Administrative staff.
III.A.7. Photocopy of PRC Identification/ PTR with three (3) specimen signature in blue inkApplicant
III.A.8. Notarized Letter of Consent from the Adjacent Property Owner (original + photocopy)Applicant
III.B. For RENEWAL OF SIGN PERMIT OF BILLBOARD – WALL STICKER
III.B.1. Business Permit (2 photocopies)Applicant
III.B.2. Contract of Lease (2 photocopies)Applicant
III.B.3. Previous Sign Permit (original + photocopy)Applicant
III.B.4. Photocopy of Certificate of Occupancy of the Base Building (if Sworn Affidavit was only submitted)Applicant. If applicant no longer has a copy, this may be requested from the Office of Building Official through its Administrative staff
III.B.5. Photocopy of PRC Identification/ PTR with three (3) specimen signature in blue inkApplicant
III.C. For NEW SIGN PERMIT OF BILLBOARD – ROOF MOUNTED
III.C.1. Sign Permit Application FormApplicant
III.C.2. Business Permit (2 photocopies)Applicant
III.C.3. Contract of Lease (2 photocopies)Applicant
III.C.4. Barangay Clearance for Sign Permit (original + photocopy)Applicant
III.C.5. Building Permit of the Base BuildingApplicant
III.C.6. Photocopy of Certificate of Occupancy of the Base Building (if Sworn Affidavit was only submitted)Applicant. If applicant no longer has a copy, this may be requested from the Office of Building Official through its Administrative staff
III.C.7. Joint Structural Stability Certification (original + photocopy)Applicant
III.C.8. Propose/ As-Built Plans of the wall sign duly signed and sealed by a Structural Engineer. (Anchorage details and structural calculations showing that the structure is capable of withstanding wind and earthquake loads aside from its dead load in A3 size duly signed and sealed by a Structural EngineerApplicant
III.C.9. Photocopy of PRC Identification/ PTR with three (3) specimen signature in blue inkApplicant
III.C.10. Photocopy of Accident Insurance Policy for Billboards (Comprehensive General Liability Insurance – CGLI) with Coverage of at least Php100,000.00Applicant
III.D. For RENEWAL OF SIGN PERMIT OF BILLBOARD – ROOF MOUNTED
III.D.1. Business Permit (2 photocopies)Applicant
III.D.2. Contract of Lease (2 photocopies)Applicant
III.D.3. Barangay Clearance for Sign Permit (original + photocopy)Applicant
III.D.4. Previous Sign PermitApplicant
III.D.5. Joint Structural Stability Certification (original + photocopy)Applicant
III.D.6. Photocopy of Certificate of Occupancy of the Base Building (if Sworn Affidavit was only submitted)Applicant. If applicant no longer has a copy, this may be requested from the Office of Building Official through its Administrative  staff
III.D.7. Photocopy of PRC Identification/ PTR with three (3) specimen signature in blue inkApplicant
IV.A. For NEW SIGN PERMIT OF BILLBOARD – ROOF MOUNTED
IV.A.1. Sign Permit Application FormApplicant
IV.A.2. Photocopy of PRC Identification/ PTR with three (3) specimen signature in blue inkApplicant
IV.A.3. Business Permit (2 photocopies)Applicant
IV.A.4. Barangay Clearance for Signage for Display Area more than 4.00 square meter (original + photocopy)Applicant
IV.B. For NEW SIGN PERMIT OF BILLBOARD – ROOF MOUNTED
IV.B.1. Photocopy of Previous Sign PermitApplicant
IV.B.2. Photocopy of Business PermitApplicant
V.A. For BUSINESS SIGN (GROUND SIGN) – NEW APPLICATION
V.A.1. Sign Permit Application FormApplicant
V.A.2. Photocopy of PRC Identification/ PTR with three (3) specimen signature in blue inkApplicant
V.A.3. Building Permit of Base BuildingApplicant
V.A.4. Photocopy of Certificate of Occupancy of the Base Building (if Sworn Affidavit was only submitted)Applicant. If applicant no longer has a copy, this may be requested from the Office of Building Official through its Administrative  staff
V.A.5. Photocopy of Business PermitApplicant
V.A.6. Barangay Clearance for Signage (original + photocopy)Applicant
V.A.7. Structural Plans with site development plan and complete material specifications duly signed and sealed by the StructuralApplicant
Engineer 
V.A.8. Structural Design Analysis and Calculations duly signed and sealed by the Structural Engineer (if height is more than 4.00 meters from the Natural Ground Line)Applicant
V.A.9. Photocopy of Accident Insurance Policy for Billboards (Comprehensive General Liability Insurance – CGLI) with Coverage of at least Php100,000.00Applicant
V.B. For BUSINESS SIGN (GROUND SIGN) – RENEWAL
V.B.1. Photocopy of Previous Sign PermitApplicant
V.B.2. Photocopy of Business Permit (updated)Applicant
V.B.3. Joint Structural Stability Certification for the pole/structure (if height is more than 4.00 meters from the Natural Ground Line)Applicant
  CLIENT STEPS  AGENCY ACTIONSFEES TO BE PAID  PROCESSIN G TIME  PERSON RESPONSIBLE
1How to file your application
 submit complete documentary requirements at the Receiving areacompleteness of documents. Inform applicant, through phone call or text message if submitted documents are complete or not (along with list of deficiencies).N/A30 minutes checking by receiving staff of the completeness of the documentary requirements as per generated checklistReceiving staff
  Internal Process (verification and evaluation)N/A6 working daysEvaluators, and the Building Official
2How to follow up your application
  3a.) If the application is compliant, instruct applicant to pick up the order of payment (OP).   3b.) If the application is not compliant, instruct applicant to get the application documents and complete the deficient documents based on the Comprehensive Compliance Report.N/A                5 minutes              Receiving Staff at Receiving Area
3After 6 working days:
 Claiming of Order of Payment, Claiming of application documents for compliance, or Return corrected documents for compliance. N/A  
 3a.) If compliant, get the Order of Payment at the Releasing Area.3a.) Release the Order of Payment (O.P.).N/A Releasing Staff at Releasing Area.
 3b.) If for compliance, get deficient documents from the Releasing Area. (Refer with your design professionals for the necessary corrections as indicated on the evaluation sheets.3b.) Release the non- compliant documents to the applicant.N/A Inspectors and Evaluators
 4c.) Submit the corrected documents to Receiving Area for sterilization.4c.) Evaluate corrected documents if compliant to the NBCP and other referral codes. If approved, instruct applicant to claim OP.N/A Receiving staff, Evaluators, and the Building Official
4  Pay at the City Treasurer’s Cashier at Window 4 or 5.    (Issue the official receipt)  Refer to the Sched of Fees (Cashier of the Tarlac City Treasurers at window 4 or 5)
5Claiming of approved permit and documents. Bring official receipt (O.R.) to the Releasing Area.      Encode the O.R. numberN/A      5 minutes      Releasing Staff at Releasing Area.
6How to get your Sign Permit
 Present a valid ID and a notarized authorization letter (if representative) to the Releasing Staff at    Release the permits.N/A     Releasing Staff at Releasing Area.
 Releasing Area and claim the permit. N/A  
TOTAL: If application documents are compliant to the NBCP and other referral codes, 9 working days. 
  • ISSUANCE OF EXCAVATION PERMIT

Excavation permits are secured prior to the excavation for utility purposes within the territorial jurisdiction of Tarlac City.

OFFICE:Office of the Building Official
CLASSIFICATION:Highly Technical
TYPE OF TRANSACTION:Government to Citizen/ Government to Business/Government to Government (G2C/G2B/G2G)
WHO MAY AVAIL:Any person, firm or corporation, including any agency or instrumentality of the government who shall excavate for utility purposes.
CHECKLIST REQUIREMENTSWHERE TO SECURE
FOR EXCAVATION PERMIT/ CLEARANCE (COMPLEX – PROJECT BASIS) New Applications
Excavation Permit Application FormApplicant
Indorsement Letter from    the       Utility Company (i.e. TEI, etc.)Utility Company (i.e., TEI, etc.)
Barangay Clearance for Excavation for Utility Purposes (original + photocopy)Barangay Hall having territorial jurisdiction
Notice to Proceed/ Notice of Award (for TEI)Utility Company (i.e., TEI, etc.)
Certification for Accredited Contractor (for Telecommunication Company, i.e., PLDT, Globe, et.al.)Telecommunication Company (ie. PLDT, Globe, et.al.)
Project Plans/ LayoutApplicant
List of Locations for Excavations (for project with various locations/ streets and barangays)Applicant
Work Schedule/ Time LineApplicant
Notarized       Authorization Letter of         the Authorized RepresentativeApplicant
Text Box: EXCAVATION COMPLEX
CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1How to file your application
 submit complete documentary requirements at the Receiving areaCheck for completeness of documents. Inform applicant, through phone call or text message if submitted documents are complete or not (along with list of deficiencies). 30 minutes checking by receiving staff of the completeness of the documentary requirements as per generated checklist      Receiving staff
  Internal Process:             3 working days      Inspectors Evaluators and the Building Official
– Site verification and inspection
– Indorse back to OBO, attached Excavation Clearance and Inspection Report
– Verification and Evaluation
2How to follow up your application
  2a.) If application is compliant, instruct applicant to pick up the order of payment 2b.) If application is for compliance, instruct applicant to get the application documents.         5 minutes      Receiving
Staff at Receiving
Area
3After 4 working days:
 Claim Order of Payment, Claim application documents for compliance, or Return corrected documents for compliance.    
 3a.) If compliant, get the Order of Payment at the Releasing Area. 3b.) If for compliance, get deficient3a.) Release the Order of Payment (O.P.).  Releasing Staff at Releasing Area
  3b.) Release the non- compliant  Evaluators.
 documents from the Releasing Area. (Refer with your design professionals for the necessary corrections as indicated on the evaluation sheets.)documents to the applicant   
 3c.) Submit the corrected documents to Receiving Area for sterilization.3c.) Evaluate corrected documents if compliant to the NBCP and other referral codes. If approved, instruct applicant to pick up OP.  Receiving staff, Inspectors and Evaluators, and the Building Official
4Pay at the City Treasurer’s Cashier at Window 13 or 14.(Issue the official receipt)Refer to the Schedule of Fees (Cashier of the Tarlac City Treasurer’s at window 13 or 14)
5claiming of approved permit and documents. Bring the official receipt (O.R.) to the Releasing Area.Encode the O.R. number and release the approved plans to the applicant for duplication 5 minutesReleasing Staff at Releasing Area.
6Submit the approved plans together with duplications to the Releasing Staff at Releasing Area.Receive the approved plans with duplications and inform the applicant for the schedule of release of permits. 10 minutesReleasing Staff at Releasing Area.
7How to get your Excavation Permit
 Present a valid ID and a notarized authorization letter (if representative) to the Releasing Staff at Releasing Area and claim the permit.Release the permits  Releasing Staff at Releasing Area.
TOTAL:7 working days.
  • Issuance of Certificate of Annual Inspection

This Certificate is issued to clients whose Buildings/Business Establishments are found to be Architecturally Presentable, Structurally Safe and all Electrical Installations are in

order as well as all Mechanical and Plumbing Installations, through the conduct of an ocular inspection of the building in accordance with The National Building Code of the Philippines (P.D. 1096).

The Total Processing Time indicated below is the ideal process duration and it does not include the time frame given to clients to settle the Annual Inspection Fee.

OFFICE:Building Inspection and Management Team – City Engineer’s Office
CLASSIFICATION:Highly Technical
TYPE OF TRANSACTIONS:G2B – Government-to-Business G2G – Government-to-Government
WHO MAY AVAIL:Business Establishments and other Government Agencies
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
1. Notice to Inspect the BuildingCity Engineer’s Office
2. Approved Building Plans (Plans from Building Permit and Occupancy Permit issued by the City Engineer’s Office)  Establishment Owners
3. Letter of Request to Inspect the Building (In case a Government Agency is requesting)Requesting Government Agency
AGENCY ACTIONCLIENT STEPSFEES TO BE PAIDPROCESSIN G TIMEPERSON RESPONSIBLE
1. Issue Notice to Inspect the Building Owners wherein the date of inspection is indicated-Receive the Notice to Inspect the Building-None-Issuance of Notice within Fifteen (15) minutes (Depending on the location of the establishmen tDriver / Electrician II
2. Conduct of Annual Building Inspection.-Inform an Architect or Engineer, preferably those who prepared the plan, to conduct a joint inspection with the Annual Building Inspection Team-None-One (1) Hour (Depending on the building area and number of equipment utilized by the building)– All technical members of the team (Civil Engineer, Mechanical Engineer, Architect and Electrical Engineer)
3.Preparation of-Prepare and-None-One (1) day– All technical
Report /submit pertinent  members of the
Recommendationdocuments being  team
s / Assessment ofrequested by the  (Civil Engineer,
FeesAnnual Building  Mechanical
 Inspection Team,  Engineer, Architect
 if any  and Electrical
    Engineer)
4. Furnishing of copy of Inspection Report / Recommendatio n s / Assessment of Fees-Receive the copy of Inspection Report / Recommendations / Assessment of Fees and pay the corresponding fees-Variable fees (in accordance with the fees stated in the National Building Code of the Philippines, under New Schedule of Fees and Other Charges)-Within Ten (10) days after inspectionDriver / Electrician II
within thirty (30)
days upon receipt
and present a copy
of the Official
Receipt. Failure to
pay within the
prescribed period, a
25% penalty shall
be imposed.
-Comply all
recommendations
and submit all
necessary
documents
5. Issuance of-Receive the-None-PreparationDriver /
Certificate ofCertificate ofand issuanceElectrician II
Annual InspectionAnnual Inspectionof Certificate 
(Certificate will within One (1) 
not be issued day (Certificate 
unless all is delivered on 
recommendations site) 
are complied with   
and all requested   
documents are   
submitted)    
END OF TRANSACTION  TOTAL:  Variable12days, 1hour and 15minutes 

Annual Inspection Fees

 Division A-1 and A-2:Fee, (P)
 Single detached dwelling units and duplex are not subject to annual inspectionsAs stated,
 If the owner request inspections, the fee for each of the services enumerated below is Land Use Conformity Architectural Presentability Structural Stability Sanitary and Health Requirements Fire-Resistive Requirements    120.00
 Divisions B-1/D-1, 2, 3/ E-1, 2, 3/ F-1/ G-1, 2, 3, 4, 5/ H-1, 2, 3, 4/ and I-1, Commercial, Industrial and Institutional buildings and appendages shall be assessed area as follows;  Fee, (P)
  Appendages of up to 3.00 sq. m.150.00
   Floor area up to 100.00 sq. m.  120.00
   Above 100.00 sq meters up to 200.00 sq meters  240.00
   Above 200.00 sq meters up to 350.00 sq meters  480.00
 Above 350.00 sq meters up to 500.00 sq meters  720.00
 Above 500.00 sq meters up to 750.00 sq meters  960.00
   Above 750.00 sq meters up to 1,000.00 sq meters  1,200.00
   Every 1,000.00 sq meters or portion thereof in excess of (first) 1,000.00 sq meters    1,200.00
 Division C-1, 2, Amusement Houses, Gymnasia and the like:  Fee, (P)
   First class cinematographs or theaters  1,200.00
   Second class cinematographs or theaters  720.00
   Third class cinematographs or theaters  520.00
   Grandstands/Bleachers, Gymnasia and the like  720.00
 Annual plumbing inspection fees, each plumbing unitFee, (P) 60.00
 Electrical Inspection Fees:  Fee, (P)
  A one-time electrical inspection fee equivalent to 10% of Total Electrical Permit Fees shall be charged to cover all inspection trips during construction.  As stated,
 Annual Inspection Fees are the same as in Section 4. e.  As stated,
 Annual Mechanical Inspection Fees:  Fee, (P)
 Refrigeration and Ice Plant, per ton; Up to 100 tons capacity – Above 100 tons up to 150 tons – Above 150 tons up to 300 tons – Above 300 tons up to 500 tons –    25.00   20.00   15.00   10.00
    e) Every ton or fraction thereof above 500 tons-  5.00
 Air Conditioning Systems: a) Window type air conditioners, per unit –  40.00
 Packaged or centralized air conditioning systems: First 100 tons, per ton –   Above 100 tons up to 150 tons, per ton – Above 150 tons up to 300 tons, per ton – Above 300 tons up to 500 tons, per ton – Every ton for fraction thereof above 500 tons –    25.00   20.00   15.00   10.00   8.00
 Mechanical Ventilation, per unit per kW: Up to 1kW – Above 1kW to 7.5kW –   Every kW above 7.5kW –    10.00   50.00   20.00
 Escalators and Moving Walks; Funiculars and the like:   Escalator and Moving Walks, per unit – Funiculars, per kW or fraction thereof – Per lineal meter or fraction thereof of travel- Cable Car, per kW or fraction thereof – Per lineal meter of travel –    120.00   50.00   10.00   25.00   2.00
 Elevators, per unit:   Passenger elevators – Freight elevators – Motor driven dumb-waiters – Construction elevator for materials – Car elevators – Every landing above first five (5) landings for all the above elevators –    500.00     400.00   50.00   400.00   500.00     50.00
  Boilers, per unit: Up to 7.5kW – 7.5kW up to 22kW – 22kW up to 37kW – 37kW up to 52kW – 52kW up to 67kW – 67kW up to 74kW –    400.00   550.00   600.00   650.00   800.00   900.00
  g) Every kW or fraction thereof above 74kW –4.00
     Pressurized Water Heaters, per unit –    120.00
 Automatic Fire Extinguisher per sprinkler head –  2.00
 Water, Sump and Sewage pumps for buildings/structures for commercial/ industrial purposes, per kW:   Up to 5kW –   Above 5kW to 10kW –   Every kW or fraction thereof above 10kW –    55.00   90.00   2.00
 Diesel/Gasoline Internal Combustion Engine, Gas Turbine/Engine, Hydro, Nuclear or Solar Generating Units and the like, per kW:   Per kW, up to 50 kW – Above 50 up to 100kW – Every kW or fraction thereof above 100 kW-    15.00   10.00   2.40
 Compressed air vacuum, commercial/institutional/industrial gases, per outlet-  10.00
 Power piping for gas/steam/etc., per lineal meter or fraction thereof or per cu. Meter or fraction thereof, whichever is higher –    2.00
 Other Internal Combustion Engines, including Cranes, Forklifts, Loaders, Mixers, Compressors and the like: Power unit up to 10kW –    100.00   3.00
  Every kW above 10kW – 
 Other machineries and/or equipment for 
commercial/ industrial/ institutional use not 
elsewhere specified, per unit:8.00
Up to ½ kW – 
 23.00
Above ½ kW up to 1kW – 
 39.00
Above 1kW up to 3kW – 
 55.00
Above 3kW up to 5kW – 
 80.00
Above 5kW up to 10kW – 
 4.00
Every kW above 10kW or fraction thereof – 
   Pressure Vessel, per cu. Meter or fraction thereof –  40.00
  Pneumatic tubes, Conveyors, Monorails for materials handling, per lineal meter of fraction thereof –    2.00
     Weighing Scale Structures, per ton or fraction thereof –    30.00
 Testing/ Calibration of pressure gauge, per unit –   a) Each Gas Meter, tested, proved and sealed per gas meter –24.00     30.00
 Every mechanical ride inspection, etc., used in amusement center of fair, such as Ferris wheel, and the like, per unit –  30.00
 Annual electronics inspection fees shall be the same as the fees in Section 7 of this Schedule.Fee, (P) As stated,
 Certified true copy of building permit –Fee, (P) 50.00
 Certified true copy of Certificate of Occupancy/Use50.00
 Issuance of Certificate of Damage –50.00
 Certified true copy of Certified of Damage –50.00
 Certified true copy of Electrical Certificate –50.00
 Issuance of Certificate of Gas Meter Installation –50.00
 Certified true copy of Certificate of Operation –50.00
 Other Certifications –50.00
  • PREPARATION OF DETAILED ENGINEERING

Survey of proposed site, proposed site inspection, preparation of design plans, technical specification, quantity and cost estimates, program of works and construction schedule.

A. INFRASTRUCTURE PROJECTS OF CITY GOVERNMENT OF TARLAC (End- user – Various Barangays)

Project approval is depended on the availability / downloading of funding. (General / Trust / Disaster Risk Reduction and Management Funded Projects)

For Development Funded Projects, the list of projects will undergo the approval of the Local Development Council.

Office or Division:Planning & Programming Section
Classification:Highly Technical
Type of Transactions:G2B – Government-to-Business G2G – Government-to-Government
Who may avail:Tarlac City Residents Thru Barangay Chairperson
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
1. Letter of RequestCity Engineer’s Office
2. Barangay Resolution  Establishment Owners
3. Proof of Ownership of the proposed site.Requesting Government Agency
CLIENT STEPSAGENCY ACTIONFEES TO BE PAIDPROCESSIN G TIMEPERSON RESPONSIBLE
1. Letter of Request and Brgy Resolution from various brgys chairperson / school heads / residents of Tarlac City    
 1. Request received at the Office of the Mayor.None1 dayMs. Charito Vargas
 2. Request forwarded at the City Engineer’s Office  None  1 – 2 daysEngr. Jesus P. Cawigan Jr.
 3. Inspector Delegation / Scheduling of Site Inspection.  None  1 – 2 daysEngr. Tristan P. Gozum
 4. Site Inspection / AssessmentNone1 dayDante Labutong ; Elizabeth Torres
 5. Preparation of Prop. Project PlansNone2 – 3 daysCarla Vinluan, Franciso Garcia, Junior patwaran
 6. Preparation of Project Cost and Estimates &Program of Works  None  2 daysDante Labutong, Ricky Bueno, Dhaniel Paz, Arnel Calma, Elizabeth Torres
 TOTAL 11 to 16 daysTOTAL

A.        TECHNICAL ASSISTANCE TO VARIOUS BARANGAY INFRASTRUCTURE PROJECTS

The Tarlac City Engineer’s Office has NO participation on the implementation of bidding process and execution of the any specific infrastructure project in the Barangay Funded Projects.

CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1. Letter of Request and Barangay Resolution from various barangay chairperson / school heads / residents of Tarlac City1. Request received at the Office of the Mayor.    None  1 dayMs. Charito Vargas
 2. Request forwarded at the City Engineer’s Office  None  1 dayEngr. Jesus P Cawigan
 3. Inspector Delegation / Scheduling of Site Inspection.  None  1 – 2 daysEngr. Tristan P. Gozum
 4. Site Inspection / Assessment  None1 dayEngr. Dante Labutong
 5. Preparation of Proposed Project Plans / Project Cost and Estimates and Program of WorksNone    3 – 5 daysArch. Catherine Rodriguez Engr. Dhaniel Paz
 6. Checking and revisions.    None1 -2 daysEngr. Bernadette Escalona
TOTAL8 to 12 daysEngr. Tristan Gozum
  1. PARTIAL BILLING FOR HORIZONTAL/VERTICAL INFRASTRUCTURE PROJECTS

Periodical accomplishment billing /Project site inspection and preparation of statement of accomplishment.

Office or Division:CEO / Planning & Programming Section- Monitoring
Classification:Highly Technical
Type of Transactions:G2B – Government-to-Business
Who may avail:Contractors
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
1.Letter of Request for billing addressed to City Engineer 2.DOLE Certification 3.2 sets of Project Implementation Pictures (Before / During) 4.Performance BondCity Engineer
CLIENT STEPSAGENCY ACTIONFEES TO BE PAIDPROCESSIN G TIMEPERSON RESPONSIBLE
1. Letter of Request  1. Scheduling of Joint Project Inspection  None  1 – 3 day(s)Ms. Angel Eugenio
   2. Project Inspection  None1 dayEngr. Dante Labutong   Engr. Dhaniel Paz
   3. Preparation of Statement of AccomplishmentNone  2 daysEngr. Bernadette Escalona   Engr. Tristan Gozum
   4. Request approval or disapproval  None  2 daysEngr. Jesus P. Cawigan Jr.
 TOTAL 6-7 DAYS 
  • FINAL BILLING FOR HORIZONTAL/VERTICAL INFRASTRUCTURE PROJECTS

Issuance of remaining unbilled contract after the infrastructure project has been satisfactorily completed.

SCOPE OF WORK:

Project site inspection and preparation of statement of accomplishment.

OFFICE:CEO / Planning & Programming Section- Monitoring
CLASSIFICATION:Highly Technical
TYPE OF TRANSACTIONS:G2B – Government-to-Business
WHO MAY AVAIL:Contractors
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
1.Letter of Request for billing addressed to City Engineer 2.As-built Plans 3.Material Testing Result 4.Pouring Requests 5.2 sets of Project Implementation Pictures (Before / During and After) per scope of work. Project LogbookSurety / Retention BondCity Engineer
CLIENT STEPSAGENCY ACTIONFEES TO BE PAIDPROCESSIN G TIMEPERSON RESPONSIBLE
1. Letter of Request  1. Scheduling of Joint Project Inspection  None1 – 3 day(s)Engr. Dante Labutong
   2. Project Inspection  None1 dayEngr. Dante Labutong
   3. Preparation of Statement of AccomplishmentNone  2 daysEngr. Tristan Gozum
   4. Request approval or disapproval  None2 daysEngr. Jesus P. Cawigan Jr.
 TOTAL 6-8 DAYS 

Note:

  • If according to the Final Project Inspection, numerous remarks were sighted that needs to be remade and / or repaired; listing work that does not conform to contract specifications that the general contractor must complete prior to final payment.
    • Project Acceptance is being made one (1) year after the infrastructure project has been completed. And this is secured by a Warranty Bond extending to another year thereafter.
  • TIME EXTENSION FOR HORIZONTAL/VERTICAL INFRASTRUCTURE PROJECTS

Increasing contract time duration due to force majeure, rainy / unworkable days and/or other events stated in R.A. 9184 Annex E, Section 10.

OFFICE:CEO / Planning & Programming Section- Monitoring
CLASSIFICATION:Highly Technical
TYPE OF TRANSACTIONS:G2B – Government-to-Business
WHO MAY AVAIL:Contractors
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
Letter of Request for billing addressed to City EngineerAttachment of supporting documents (according to reason of request)City Engineer
CLIENT STEPSAGENCY ACTIONFEES TO BE PAIDPROCESSIN G TIMEPERSON RESPONSIBLE
1. Letter of Request  1. Scheduling of Joint Project Inspection  None1 – 3 day(s)Engr. Jesus P. Cawigan Jr.
   2. Project Inspection  None1 dayEngr. Tristan Gozum
   3. Preparation of Statement of AccomplishmentNone  1 daysEngr. Tristan Gozum   Engr. Bernadette Escalona
   4. Request approval or disapproval  None  1 dayEngr. Jesus P. Cawigan Jr.
 TOTAL 5-8 DAYS