I. Mandate:
City Planning and Development Office (CPDO), is the arm and head of the technical local planning structure. It is envisioned to become a champion of harmonized and rationalized planning and development, driven to mold Tarlac City as a SMART green and economic giant in the Philippines. One of its goals is to faithfully comply with the applicable provisions of the Local Government Code of 1991 (RA 7160); coordinating various sectoral/functional committees that provide detailed inputs to the comprehensive multi-sectoral development plan and investment program. Its mandated functions are (1) formulate economic, social, physical and other development plans and policies for consideration of the local government development council; (2) conduct continuing studies, researchers, and training programs necessary to evolve plans and programs for implementation; (3) integrate and coordinate all sectoral plans and studies undertaken by different functional groups of agencies; (4) monitor and evaluate the implementation of different development programs, projects and activities in the local government units concerned and accordance with the approved development plan; (5) prepare comprehensive plans and other development planning documents for consideration of the local development council; (6) analyze the income and expenditure patterns and formulate and recommend fiscal plans and policies for consideration of the finance committee of the Local government unit concerned; (7) promote people participation in development planning within the local government unit; (8) exercise supervision and control over the secretariat of the local development council; and (9) exercise such powers and perform such others functions and duties as maybe prescribed by the law or ordinance. Furthermore, CPDO aims to harmonize or dovetail the planning guidelines set by the National Government Agency (NGA) to curtail planning process and accommodates the imperatives of multi-stakeholder participation and consultation
II. Vision:
Envisioned to become a champion of harmonized and rationalized planning and development, inspired to achieve Tarlac City as a SMART Green City, emerging as an economic giant in the Philippines.
III. Mission:
The City Planning and Development Office (CPDO) commits to be a dynamic partner in achieving sustainable progress through rationalized and harmonized development planning.
Towards this, CPDO shall advocates the following Developmental Objectives: Track and evaluate programs, projects and activities as basis for improving effectiveness; Analyze and formulate a research-based Development Plans and
Strategic Approaches; Regulate the development in the city while achieving progress through proper zoning;
Lend a hand to encourage community’s smart and active participation in development planning;
Administrative support provision to assist in programming; and
Create a Sustainable Urban Development within the integrated planning framework for guidance and development visions.
- Service Pledge:
The CPDO pledge to become a champion of harmonized and rationalized planning and development, driven to mold Tarlac City as a SMART green and economic giant in the Philippines. Faithfully comply with its mandates under the provisions of the Local Government Code of 1991; coordinating various sectoral/functional committees that provide detailed inputs to the comprehensive multi-sectoral development plan and investment program. Furthermore, CPDO aims to harmonize or dovetail the planning guidelines set by the National Government Agency (NGA) to curtail planning process and accommodates the imperatives of multi-stakeholder participation and consultation
1. ISSUANCE OF ZONING CERTIFICATE FOR BUILDING PERMIT
A Building Permit is a document issued by the Building Official to an owner/applicant to proceed with the construction, installation, addition, alteration, renovation, conversion, repair, demolition, or other work activity of a specific project/building/structure after the accompanying principal plans and specifications and other pertinent documents that are found satisfactory and substantially confirming with the Implementing Rules and Regulations of the National Building Code.
| OFFICE: | CPDO- Zoning Section for Building Permit | |
| CLASSIFICATION: | Simple | |
| TYPE OF TRANSACTION: | Government to Business (G2B) | |
| WHO MAY AVAIL: | Citizens/Client | |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |
| Accomplished Application Form | CPDO | |
| Brgy. Clearance | Barangay | |
| Locational Sketch/ map/picture | ||
| Tax Declaration | Assessor’s Office | |
| Latest RPT payments | Assessor’s Office | |
| TCT | ||
| One (1) Set of Plan, Estimate and specification | ||
| Lease Contract (if rented) | ||
| Deed of Sale/ Authorization (if not reg. owner) | ||||
| Others as needed | ||||
| Payment Order and Receipt | ||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSIN G TIME | PERSON RESPONSIBLE |
| Submission of Requirements | Receives application and required documents. Check for completeness | None | 5 mins | Admin Aide |
| ½ DAY | Zoning Officer / Project Devt. Officer | |||
| Receives Order of Payment | Review, evaluate, Inspect (If needed) and submitfor approval | None | 5 mins | |
| Issue order of payment | Zoning Officer / Project Devt. Officer | |||
| Pays the fee at the Treasurer’s Office and secure Official Receipt | RECEIVES THE O.R. | Zoning/ Locational ; Clearance schedule of Fees | 5 MIN. | Zoning Officer / Project Devt. Officer |
| Proceed to CPDO & present O.R. | Prepares the Zoning Certificate and Locational Clearance | 20 MIN. | Admin Aide | |
| Receives the zoning certificate / locational clearance | Signs ZO and / LC | None | 5 MIN. | CPDC/ Zoning Administrator |
| Record transaction in the logbook prior releasing of ZC/LC | 5 MIN. | Admin. Aide | ||
| TOTAL | 1 DAY | |||
2. ISSUANCE OF DEVELOPMENT PERMIT
The Development Permit is the final permit issued or granted to any developer already issued with PALC which will allow him/her proceed with the detailed and necessary development activities as reflected in the approved plans.
| OFFICE: | CPDO- Zoning Section for Development Permit | |||
| CLASSIFICATION: | Complex | |||
| TYPE OF TRANSACTION: | Government to Business (G2B) | |||
| WHO MAY AVAIL: | Citizens/Client | |||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
| Accomplished Application Form | CPDO | |||
| Brgy. Resolution | Barangay | |||
| Locational Sketch/ map/picture | ||||
| Latest RPT payments | Assessor’s Office | |||
| Tax Declaration | Assessor’s Office | |||
| TCT | ||||
| Seven (7) sets of Plans | ||||
| Cost estimate & Specifications (if applicable) | ||||
| Others as needed | ||||
| Accomplished Evaluation Form/s | ||||
| Payment Order/Original Receipt | ||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSIN G TIME | PERSON RESPONSIBLE |
| Submits application and required documents | Receives application and required documents. | None | 20 mins | Admin Aide |
| Check for completeness | ||||
| Receives results of evaluation of plans and documents | Review, Evaluate, inspect (If needed) and submit for approval | None | 3 to 5 Days | Zoning Officer/Project Devt. Officer |
| Receives Order of Payment | Issue order of payment | 5 mins | Zoning Officer/Project Devt. Officer | |
| Pays the fee at the Treasurer’s Office and secure official receipt. | Receives the OR | Zoning/Lo cational Clearance | 5 mins | Zoning Officer/Project Devt. Officer |
| Proceed to CPDO & present O.R. | Prepares the Development Permit | Schedule of Fees | 20 mins | Admin Aide |
| Receives the Development permit and signed plans | Accomplished DP and stamped plans | None | 1 day | CPDC/Zoning Administrator, Mayor and Vice Mayor |
| TOTAL | 7 days | |||
- ISSUANCE OF ZONING CERTIFICATE FOR BUSINESS PERMIT
The Business Permit is a key compliance document which entitles and enables a business to legally operate and do business in the area in which the business is registered. In short, the Business Permit can be considered as a “license to operate” within that specific area.
| OFFICE: | CPDO-Zoning Section for Business Permit | |||
| CLASSIFICATION: | Simple | |||
| TYPE OF TRANSACTION: | Government to Business (G2B) | |||
| WHO MAY AVAIL: | Citizens/Clients | |||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
| Accomplished Bus. Permit Form | BPLD | |||
| Brgy. Clearance | Barangay | |||
| Vicinity Map (Google Earth Map) | ||||
| TCT/Latest RPT payments/ Tax Declaration/ or Lease Contract (if rented) | Assessor’s Office | |||
| Pictures (Front & Inside) | ||||
| CEEMO Clearance (if located at public market) | CEEMO | |||
| Others as needed | ||||
| Payment Order / Original Receipt | ||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSIN G TIME | PERSON RESPONSIBLE |
| Submits application and required documents | Receives application and required documents. | None | 2 mins | Zoning Officer/Project Devt. Officer |
| Review, Evaluate and submit for approval | ||||
| Prepared the Zoning Certificate and or Locational Clearance | Locational Clearance or Zoning Clearance schedule of fees | 2 mins | Zoning Officer/Project Devt. Officer | |
| 10 mins | Admin. Aide | |||
| Signs the ZC, LC | 2 mins | CPDC/Zoning Administrator | ||
| Receives the Zoning Certificate | Record transaction to logbook and issue ZC | None | 2 mins | Admin. Aide |
| TOTAL | 20 ins | |||
4. PROVISION OF TECHNICAL INFORMATION
To conduct continuing studies, research and training programs necessary to evolve plans and programs designed for implementation. Integrate all plans & studies undertaken by various offices and units. Formulate integrated social, economic, environmental, institutional & infrastructure plans and policies for reference of the Local Development Council (LDC). This section is headed by a Project Development Officer
who shall be in charge of collating the interdepartmental programs, projects and activities.
| OFFICE: | CPDO-Planning and Research Section | |||
| CLASSIFICATION: | Simple | |||
| TYPE OF TRANSACTION: | G2C, G2B, G2G | |||
| WHO MAY AVAIL: | All individuals, Business Establishments and Government Entities | |||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
| Letter of Request for the data/documents needed (with email and contact details) | Clients | |||
| Valid ID | Barangay | |||
| Vicinity Map (Google Earth Map) | ||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSIN G TIME | PERSON RESPONSIBLE |
| Provides letter of request to CPDO | Receives and endorse the request | None | 2 minutes (if data are available) | Admin. Aide/Research Assistant/Statistician l |
| Wait for the requested data/documents | Provide information needed through email/ hard copy | None | 10 minutes | Project Evaluation Officer lll/Research Assistant/ Statistician l |
| Record the requested date in the logbook and release the requested data/documents | 3 minutes | Statistician l | ||
| TOTAL | 15 mins | |||
INTERNAL PROCESS
- EVALUATION OF SUBMITTED ANNUAL INVESTMENT PLAN PROPOSAL
| OFFICE: | CPDO-Planning and Research Section | |||
| CLASSIFICATION: | Highly Technical | |||
| TYPE OF TRANSACTION: | G2G | |||
| WHO MAY AVAIL: | All Offices of the LGU | |||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
| Prescribed Template AIP Summary Form 1 (Hard and Soft Copies) | CPDO-Planning and Research Section | |||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSIN G TIME | PERSON RESPONSIBLE |
| Submit of the AIP Summary form in hard and soft copies | Consolidate hard and electronic copies of propose projects, program and activities from all | None | Depends on the number and complexities of project proposals | Project Evaluation Officer lll |
| departments for the inclusion in the AIP | submitted by office | |||
| Review and Evaluation of Office AIPs | Evaluate proposed AIP based on required format and guidelines; If okay, return to the concerned office for final printing and signature of the dept. head If NOT okay, return to the concerned office for revision and resubmission to the CPDO for consolidation | None | Depends on the number and complexities of Project Proposals submitted by office. | Project Evaluation Officer lll |
| TOTAL | None |
