CITY HUMAN RESOURCE MANAGEMENT |

I. Vision

An office with the Capability to Provide: Training Needs, Career Development Plans, Records Management, Assistance in the Av ailment of Privileges and Benefits for the Employees of each Working Departments of the Agency.

II. Mission

To create awareness and consciousness on CSC Laws & Rules, and to protect the Merit and Career Principles of a Professional Civil Service in the City Government of Tarlac through Human Resource Development Interventions.

III. Performance pledges

We are committed to provide quality services to our clients and pledge to serve them better to meet their expectation from us. The frontline services of our office with step- by-step procedures are outlined in our Citizen’s Charter to guide our clients.

1. APPLICATION FOR EMPLOYMENT

ABOUT THE SERVICE

Published Vacant Positions authorized by the City Mayor are open to all applicants who meet all the qualification standards of the positions.

SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday (from 8 AM to 5 PM (no noon break)

OFFICE:	CITY HUMAN RESOURCE MANAGEMENT
CLASSIFICATION:	Simple
TYPE OF TRANSACTION:	G2C – Government to Client
WHO MAY AVAIL:	TARLAC CITIZEN
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
Application Letter (CS Form No. 212, Revised 2017 with recent passport- sized picture Work Experience Photocopy of certificate of eligibility/rating/license Photocopy of Transcript of Records Certificate/s of previous Employment (if any) ICPR/OPCR for promotion other documents (if necessary) Evaluation Report Requirements stated above Endorsement by the City Mayor of the applicant/s to be appointed. Requirements stated above			HR DEPARTMENT OFFICE
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Receives & evaluates the requirements submitted by the applicant/s	Application Letter (CS Form No. 212, Revised 2017 with recent passport- sized picture Work Experience Photocopy of certificate of eligibility/rating/lic ense Photocopy of Transcript of Records Certificate/ s of previous Employment (if any) ICPR/OPCR for promotion other documents (if necessary)	N/A	10 min./applicant	Tiffany P. Lopez
Advise the applicant/s to comeback on the scheduled date of the preliminary	Evaluation Report	N/A	3 min./applicant	Tiffany P. Lopez

interview/deliberation.
Conducts interview/ deliberation and prepares the list of	Requirements stated above	N/A	10 min./applicant	PSB members
selected applicant/s to be recommended to the City Mayor.		N/A
Posts the list of applicant/s selected by the City Mayor to be appointed to the vacant position/s.	Endorsement by the City Mayor of the applicant/s to be appointed.	N/A	3 minutes	Jaime D. Genita Jr
Prepares appointment, Oath of Office, Certification- (Assumption of Duty and Availability of Funds), PDF	Requirements stated above	N/A	15 min./appointment	Tiffany P. Lopez

1. PREPARATION OF PAYROLL

(Casual & Permanent) ABOUT THE SERVICE

Accurate computation of payrolls for the salaries, allowances, and benefits of officials and employees are received by the employees within the timeframe set by the Agency.

SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday (from 8 AM to 5 PM (no noon break)

OFFICE:	CITY HUMAN RESOURCE MANAGEMENT
CLASSIFICATION:	Simple
TYPE OF TRANSACTION:	Government to Government (G2G)
WHO MAY AVAIL:	TARLAC CITY HALL EMPLOYEES
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
DTR			HR DEPARTMENT OFFICE
Billings (GSIS, PAGIBIG, LBP, DBP, TCGEAGLES, COOP, and Others)
Salary Card and DTR
Payroll and Payroll Register
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Downloads a daily log and prints DTRs of all officials and	DTR	N/A	2 weeks	forwards Payroll Register to the concerned

employees from the biometric device, transfers biometric attendance to the DTR Form, and distributes them to the different departments for signature. Checks DTRs submitted by the different departments			3 days	department head for signatures, and submits to LBP soft copy and hard copy of the payroll register.
Posts monthly amortization in the Salary Cards	Billings (GSIS, PAGIBIG, LBP, DBP, TCGEAGLE S, COOP, and Others)	N/A	5 min/ empl.	register.
Encodes and prepares Payrolls and ALLOBS	Salary Card and DTR	N/A	3 days	forwards Payroll Register to the concerned department head for signatures, and submits to LBP soft copy and hard copy of the payroll
Encode Net Pay in the Payroll Register, forwards Payroll Register to the concerned department head for signatures, and submits to LBP soft copy and hard copy of the payroll register.	Payroll and Payroll Register	N/A	3 days	register.

1. APPLICATION FOR LEAVE

ABOUT THE SERVICE

All employees are entitled to receive 15 days’ Vacation Leave and 15 days Sick Leave in a year aside from the other leave benefits that an employee receives. Employees are required to go on 5 days mandatory leave in a year provided that they have remaining 10 days leave.

SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday (from 8 AM to 5 PM (no noon break)

OFFICE:	CITY HUMAN RESOURCE MANAGEMENT
CLASSIFICATION:	Simple
TYPE OF TRANSACTION:	Government to Government (G2G)
WHO MAY AVAIL:	TARLAC CITY HALL EMPLOYEES
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
CSC Form No. 6 (Application for Leave)			HR DEPARTMENT OFFICE
Accomplished CSC Form No. 6 (Application for Leave Form )
Accomplished CSC Form No. 6 (Application for Leave Form )
Accomplished CSC Form No. 6 (Application for leave)
Accomplished CSC Form No. 6 (Application for leave)
Certified and Signed CSC Form No. 6 (Accomplished Application for leave)
Certified and Signed CSC Form No. 6 (Accomplished Application for leave)
An Approved application for leave by the City Mayor
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Fills out CSC Form No. 6 (Application for Leave)	CSC Form No. 6 (Application for Leave)	N/A	5 min/application	Ligaya P. Cabiong
Submits an accomplished application for leave	Accomplished CSC Form No. 6 (Application for Leave Form )	N/A	5 min/application
Receives accomplished CSC Form No. 6 (Application for Leave form)	Accomplished CSC Form No. 6 (Application for Leave Form )	N/A	3 min/application	Riella Mey B. Salas
Processes accomplished application for leave	Accomplished CSC Form No. 6 (Application for	N/A	3 min/application	Ligaya P. Cabiong

form	leave)
Certifies and signs the accomplished application for leave	Accomplished CSC Form No. 6 (Application for leave)	N/A	3 min/application	Emmy Lou S.F Sicangco
Posts in the leave cards certified and signed applied leaves	Certified and Signed CSC Form No. 6 (Accomplished Application for leave)	N/A	3 min/application	Ligaya P. Cabiong
Forwards certified and signed application for leave to the City Mayor for approval	Certified and Signed CSC Form No. 6 (Accomplished Application for leave)	N/A	5 minutes	Riella Mae B. Salas
Files the approved application for leave in the folder of application for leave.	An Approved application for leave by the City Mayor	N/A	3 min/application	Ligaya P. Cabiong

2. APPLICATION FOR SECURING SERVICE RECORDS, CERTIFICATE OF EMPLOYMENT AND HR RECORDS

ABOUT THE SERVICE

All employees may request copies of their records such as, certificates of employment, service records, and other HR records for their personal transaction or use.

SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday (from 8 AM to 5PM (no noon break)

OFFICE:	CITY HUMA	N RESOURCE		MANAGEMENT
CLASSIFICATION:	Simple
TYPE OF TRANSACTION:	Government to Government (G2G)
WHO MAY AVAIL:	TARLAC CITY HALL EMPLOYEES
CHECKLIST OF REQUIREMENTS					WHERE TO SECURE
HR Request Slip Form					HR DEPARTMENT OFFICE
Filled out Request Slip Form
Accomplished HR Request slip Form
HR Request Slip Form for Employment, Letter request, Service Records of Permanent Employees		Certificate	of
HR Request Slip Form for Certificate of Employment, Payslip & Service Records of Casual Employees
HR Request Slip Form for Certificate of Employment &

Compensation, Pay slip of permanent employees
Requested records prepared
Approved and signed requested records
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBL E
Fills out HR Request Slip Form	HR Request Slip Form	N/A	5 minutes/request
Receives filled out request slip form	Filled out Request Slip Form	N/A	5 minutes/request	Melita D. Canlas
Records the accomplished HR request slip Form in	Accomplished HR Request slip Form	N/A	3 min./request	Melita D. Canlas
the
logbook
Prepares the requested records	HR Request Slip Form for	N/A	3 min./request	Renato P. Dizon
	Certificate of
	Employment
	, Letter
	request,
	Service
	Records of
	Permanent
	Employees
Prepares the requested records	HR Request Slip Form for Certificate of	N/A	2 min/request	Maryliz Fermin Lorelyn C. Galamay
	Employment,
	Payslip &
	Service
	Records of
	Casual
	Employees
Prepares the requested records	HR Request Slip Form for	N/A	2 min/request	Riza S. Diaz Christoph er Urquico Crisanto Paola S. Pasion
	Certificate of
	Employment &
	Compensation,
	Pay slip of
	permanent
	employees
Approves and signs records requested	Requested records prepared	N/A	3 min/request	Emmy Lou S.F Sicangco
Issues to employees Approved and signed records	Approved and signed requested records	N/A	3 min/request	Melita D. Canlas

3. CONTRACT OF SERVICE

ABOUT THE SERVICE

The agency hired consultants with technical expertise to undertake special projects for a specific period of time.

SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday (from 8 AM to 5 PM (no noon break)

OFFICE	CITY HUMAN RESOURCE MANAGEMENT
CLASSIFICATION:	Simple
TYPE OF TRANSACTION:	Government to Government (G2G)
WHO MAY AVAIL:	TARLAC CITY HALL EMPLOYEES
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
BAC Resolutions, PDS			CITY HUMAN RESOURCE MANAGEMENT
Accomplishment Reports
Vouchers and ALLOBS
Application for Loans Service Records Certification of Leave Credits Pay slip/Certificate of Net Pay
Application Form and the above requirements
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Prepares Contract of Service	BAC Resolutions, PDS	N/A	10 minutes	Gabrielle Salansang
Prepares & print Voucher and ALLOBS	Accomplishment Reports	N/A	5 minutes	Gabrielle Salansang
Forwards the voucher and ALLOBS to the City Mayor signature	Vouchers and ALLOBS	N/A	5 minutes	Martha G. Datu

4. APPLICATION FOR BANK & PAGIBIG LOANS

ABOUT THE SERVICE

All employees have privileges to apply for loans to the bank accredited by the agency, to PAGIBIG & to GSIS after meeting the requirements.

SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday (from 8 AM to 5 PM (no noon break)

OFFICE/DIVI SION/ SECTION:	CITY HUMAN RESOURCE MANAGEMENT
CLASSIFICATION:	Simple
TYPE OF TRANSACTION:	Government to Government (G2G)
WHO MAY AVAIL:	TARLAC CITY HALL EMPLOYEES
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
Application for Loans Service Records Certification of Leave Credits Pay slip/Certificate of Net Pay			CITY HUMAN RESOURCE MANAGEMENT
Application Form and the above requirements
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Checks and forwards Accomplished Application Forms to	Application for Loans Service Records	N/A	10 minutes	Riza S. Diaz Crisanto Paolo S. Pasion o

the CHRMO for signature	Certification of Leave Credits Pay slip/Certificate of Net Pay
Log in the logbook and forwards Application Form to the concerned bank	Application Form and the above requirements	N/A	2 hours	Martha G. Datu

5. APPLICATION FOR GSIS LOANS

ABOUT THE SERVICE

All employees have privileges to apply for loans to GSIS after complying with the requirements of the loan.

SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday (from 8 AM to 5 PM

OFFICE:	CITY HUMAN RESOURCE MANAGEMENT
CLASSIFICATION:	Simple
TYPE OF TRANSACTION:	Government to Government (G2G)
WHO MAY AVAIL:	TARLAC CITY HALL EMPLOYEES
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
Payroll/Payslip			CITY HUMAN RESOURCE MANAGEMENT
Confirmed GSIS Loan
Confirmed GSIS Loan
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Evaluates and confirmed loans applied for thru GSIS KIOSK	Payroll/Payslip	N/A	10 minutes	Renato P. Dizon
Print and provides the payroll-in- charge the copy of the Confirmed GSIS Loan	Confirmed GSIS Loan	N/A	5 minutes	Renato P. Dizon
Posts confirmed GSIS Loans in the CHRMO bulletin board.	Confirmed GSIS Loan	N/A	5 minutes	Renato P. Dizon

6. JOB ORDER

ABOUT THE SERVICE

The agency hired the services of a Job Order to perform emergency or intermittent work which are not part of the regular functions of the agency.

SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday (from 8 AM to 5PM

(no noon break)

OFFICE:	CITY HUMAN RESOURCE MANAGEMENT
CLASSIFICATION:	Simple
TYPE OF TRANSACTION:	Government to Government (G2G)
WHO MAY AVAIL:	TARLAC CITY HALL EMPLOYEES
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
PDS, NBI, & Medical Certificate			CITY HUMAN RESOURCE MANAGEMENT
Contract, Plantilla , DTR, & Accomplishment Report
Payroll and ALLOBS
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Prepares and forwards contract and plantilla to the City Mayor for signature	PDS, NBI, & Medical Certificate	N/A	30 minutes	Gabrielle Salangsang
Prepares & print payrolls and ALLOBS	Contract, Plantilla, DTR, & Accomplishment Report	N/A	10 min.	Gabrielle Salansang
Logs payrolls and ALLOBS in the logbook and forward them to the City Budget Officer	Payroll and ALLOBS	N/A	10 minutes	Martha G. Datu

7. APPLICATION FOR TEMINAL LEAVE BENEFITS

ABOUT THE SERVICE

Separated employees are required to secure clearance from concerned agencies prior to the processing of terminal leave benefits

SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday (from 8 AM to 5PM (no noon break)

OFFICE:	CITY HUMAN RESOURCE MANAGEMENT
CLASSIFICATION:	Simple
TYPE OF TRANSACTION:	Government to Government (G2G)
WHO MAY AVAIL:	TARLAC CITY HALL EMPLOYEES
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
Resignation/Retirement Letter		CITY HUMAN RESOURCE MANAGEMENT
Acceptance for Resignation/Retirement Letter
Service Records, Certification of Last Day of Actual Service, Application for GSIS Separation/Retirement Benefits with Ombudsman

Clearance and Affidavit of no Pending Case
Service Record & Employees’ request
Clearance (Retirement Voucher, PAGIBIG, OMBUDSMAN, LBP, DBP, Veterans Bank)
Leave Card
CS Form No. 7, clearances, service record, NOSA/NOSI, PLANTILLA, Leave Card and SALN
Terminal Leave Voucher CS Form No. 7, clearances, service record, NOSA/NOSI, PLANTILLA, Leave Card and SALN
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Prepares Acceptance for resignation or separation	Resignation/Retir ement Letter	N/A	5 minutes	Tiffany P. Lopez
Forwards the Acceptance for Resignation or Separation to the City Mayor for Approval	Acceptance for Resignation/ Retirement Letter	N/A	5 minutes	Jaime D. Genita Jr.
Endorses Application for GSIS Separation/Retireme nt Benefits	Service Records, Certification of Last Day of Actual Service, Application for GSIS Separation/Re tirement Benefits with Ombudsman Clearance and Affidavit of no Pending Case	N/A	10 minutes	EMMY LOU S.F. SICANGCO
Prepares letter-request to GSIS, PAGIBIG, and Banks for the Clearance of separated employees signed by the CHRMO	Service Record & Employees’ request	N/A	10 minutes	Tiffany P. Lopez
Forwards CS Form No. 7 Clearance Form to concerned officials for signature.	Clearance (Retirement Voucher, PAGIBIG, OMBUDSMAN, LBP, DBP, Veterans Bank)	N/A	30 minutes	Jaime D. Genita Jr.
Computes Terminal Leave Benefits	Leave Card	N/A	5 minutes	EMMY LOU S.F.

				SICANGCO
Prepares voucher for the terminal leave benefits	CS Form No. 7, clearances, service record, NOSA/NOSI, PLANTILLA, Leave Card and SALN	N/A	10 minutes	Tiffany P. Lopez
Forwards to the accounting office for processing of terminal leave voucher.	Terminal Leave Voucher CS Form No. 7, clearances, service record, NOSA/NOSI , PLANTILLA, Leave Card and SALN	N/A	5 minutes	Jaime D. Genita Jr.