I. History
- Created in 1998 as the City Cooperative Office, it became operational on April 1, 2002 with 3 personnel.
- Renamed the City Cooperative and Enterprise Development Office (CCEDO) in 2009 to reflect the office’s 2 client types – the cooperatives and the micro, small and medium enterprises (MSMEs) of Tarlac City.
- Major Programs:
- “Tulong Anghel sa Kooperatiba” Program for cooperatives;
- “Kabuhayan para sa Tarlakenyo” Program for MSMEs (City Ordinance No. 023- 09);
and
II. Vision
Be a catalyst of sustainable economic development in an organized and progressive city where people live in harmony anchored on the spirit of cooperation, equality and integrity.
III. Mission
To transform city-based cooperatives into self-reliant, independent, and development- oriented organizations by enhancing their capabilities through the provision of technical and financial assistance.
IV. MAJOR FUNCTIONS:
- To strengthen organizational set up of existing cooperatives and entrepreneurs in the city.
- To organize new cooperatives in areas where there are no existing ones;
- To identify entrepreneurs in different barangays whose potential to develop their products to become “Tarlac City’s very own” is high;
- To assist cooperatives and entrepreneurs in identifying income generating projects and in the proper management thereof;
- To tap new technologies applicable for cooperatives and entrepreneurs and to link them to other entities for possible tie-ups;
- To tap possible sources of financial assistance to be extended to qualified cooperatives & entrepreneurs;
- To conduct various seminars, training and other activities to further strengthen the capabilities of both officers and members;
- To monitor development, growth and progress of assisted cooperatives and entrepreneurs
FOR COOPERATIVES:
1) APPLICATION FOR COOPERATIVES ACCREDITATION
- ABOUT THE SERVICE
This service enables a registered cooperative based in the Tarlac City to be accredited under the “Tulong Anghel sa Kooperatiba Program” of the City Government of Tarlac.
| OFFICE: | CITY COOPERATIVE AND ENTERPRISE DEVELOPMENT OFFICE | |
| CLASSIFICATION: | Simple | |
| TYPE OF TRANSACTION: | G2C – Government to Client | |
| WHO MAY AVAIL: | Citizens/Clients | |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |
| a) REQUIREMENTS At least 26 membersAt least 26,000.00 paid in share capitalCopy of Articles of Cooperation and By Laws (ACBL) | CITY COOPERATIVE AND ENTERPRISE DEVELOPMENT OFFICE | |
| Copy of Cert. of Registration with Cooperative Development Authority (CDA) and Bureau of Internal Revenue (BIR)Board Resolution requesting for accreditationList of coop officers with bio dataList of members with corresponding amount of Share CapitalInstalled book of accountsCopy of policies, system and proceduresFinancial statementsCoop with more than 1 yr. of operation- Audited Financial StatementCoop with less than 1 yr. of operation-Interim Financial StatementSimplified feasibility study or business planCert. of trainings/seminars attended by officers and members certified by accredited cooperative training providers Copy of surety bond of accountable officer – if newly renewed | ||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Submit all documentary requirements | CCEDO | N/A | 5 minutes | REGINA G. DAVID (Account Officer) |
| Assessment/ evaluation and endorsement to City Government | DEPT. HEAD (CCEDO) | N/A | 30 minutes | REGINA G. DAVID (Account Officer) |
| Accredited Bank | ||||
| Approval of the Credit Facilities Proposal | M.O SO. ADMIN CCEDO | N/A | 3 days | PROGRAM MANAGEMENT COMMITTEE (CCEDO HEAD) |
| SP COMMITTEE CHAIR ON COOP DEVELOPMENT | ||||
| CITY ADMINISTRATO R | ||||
| CITY MAYOR | ||||
| N/A |
2) AVAILMENT OF COOPERATIVE LOAN
- ABOUT THE SERVICE
It aims to extend financial assistance to all accredited cooperatives under the “Tulong Anghel sa Kooperatiba Program”.
HOW TO AVAIL THE SERVICE
| OFFICE: | CITY COOPERATIVE AND ENTERPRISE DEVELOPMENT OFFICE | |||
| CLASSIFICATION: | Simple | |||
| TYPE OF TRANSACTION: | G2C – Government to Client | |||
| WHO MAY AVAIL: | Citizens/Clients | |||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
| Deposit Account w/ LBP – minimum of P 10,000.00 as a maintaining balanceBoard Resolution requesting for loan availment or re-availmentLatest financial statementSchedule of Sub-promissory Notes as applicableCopies of Sub-promissory Notes as applicableMother Promissory Note & Disclosure statementCopy of surety bond of accountable officers – if newly renewedSimplified feasibility study or business plan | CITY COOPERATIVE AND ENTERPRISE DEVELOPMENT OFFICE | |||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Submit all documentary requirements Submit all mandatory requirements for checking & review by the Account Officers The Account Officer will prepare the by the department head and City Mayor. | CCEDO DEPT. HEAD (CCEDO) endorsement letter to DEPOSITORY ACCREDITED BANK | N/A | 30 minutes | REGINA G. DAVID (Account Officer) KATHRINA JOY GAMPOY (CCEDO Staff) |
| RELEASE OF LOAN The loan will be accredited to the cooperatives account with the and will be withdrawn by the cooperative’s authorized signatories from the bank The Account officers will assist the cooperative authorized signatories in the releasing loan | CITY GOVERNMENT DEPOSITORY ACCREDITED BANK | N/A | 1 day | REGINA G. DAVID (Account Officer) |
3) APPLICATION FOR INCREASE IN CREDIT LINE
- ABOUT THE SERVICE
This transaction aims to increase the amount of credit line extended to a cooperative for expansion of business operations.
- REQUIREMENTS
| OFFICE: | CITY COOPERATIVE AND ENTERPRISE DEVELOPMENT OFFICE | |
| CLASSIFICATION: | Simple | |
| TYPE OF TRANSACTION: | G2C – Government to Client | |
| WHO MAY AVAIL: | Citizens/Clients | |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |
| Board Resolution requesting for additional credit line or increase in line as the case may be | CITY COOPERATIVE AND ENTERPRISE DEVELOPMENT | |
| Latest financial statementLatest list of members with corresponding amount of Share CapitalCopy of fidelity bond of accountable officers – if newly renewedSimplified Project Proposal or business plan | OFFICE | |||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Submit all documenta ry requiremen ts The applicant submits all mandatory requirement s for Account Officers | DEPT. HEAD (CCEDO) | N/A | 1 hour | REGINA G. DAVID (Account Officer) |
| The application is assessed by the Dept Head. After thorough evaluation, the application and all pertinent documents will be endorsed by the Dept. Head with notation by the City Mayor to the LBP- Lending Center. | ||||
| Approval of Credit Facilities Proposal (CFP) | PROGRAM MANAGEMENT COMMITTEE | N/A | 3 days | CITY GOVERNMEN T |
| (CCEDO HEAD) | ACCREDITED | |||
| SP COMMITTEE | DEPOSITONY | |||
| CHAIR ON COOP | BANK | |||
| DEVELOPMENT | ||||
| CITY MAYOR | ||||
- APPLICATION FOR CREDIT LINE RENEWAL
ABOUT THE SERVICE
Credit Line renewal is applied by the cooperative on or before maturity date of their existing credit line. It is a must for them so that they can sustain availment of their loan from the “TULONG ANGHEL sa Kooperatiba Program”.
| OFFICE: | CITY COOPERATIVE AND ENTERPRISE DEVELOPMENT OFFICE | |||
| CLASSIFICATION: | Simple | |||
| TYPE OF TRANSACTION: | G2C – Government to Client | |||
| WHO MAY AVAIL: | Citizens/Clients | |||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
| Board Resolution requesting for renewal of credit lineLatest financial statementLatest list of members with corresponding amount of Share CapitalCopy of surety bond of accountable officers – if newly renewal | ||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Submit all documentary requirements Submission of documents. Assessment/ review of documentary requirements. | CCEDO | N/A | 5 minutes | REGINA G. DAVID (Account Officer) |
| Preparation and approval of endorsement letter | REGINA G. DAVID (Account officer) KATHRINA JOY GAMPOY (CCED O Staff) DEPT. HEAD (CCEDO) CITY MAYOR | N/A | 10 minutes | |
| Credit Facilities Proposal (CFP) Approval | DEPT. HEAD: CCEDOCITY ADMINISTRATO RChair, SP Committee on Cooperatives & agricultureCity Government Accredited Depository BANKCity Mayor | N/A | 3 days | |
- APPLICATION FOR ACCREDITATION OF MSMEs
ABOUT THE SERVICE
Accreditation of Micro Small and Medium Enterprise or MSMES is done for the official approval of the newly registered MSMES with existing micro or small- scale businesses, to qualify to the MSMES Program under the City Government of Tarlac.
- REQUIREMENTS
- Barangay Clearance
- Community Tax Certificate
- Business Permit or Registration with DTI
- 2×2 Picture
- Voter’s ID or Certificate
- Application Form
| OFFICE: | Business Permit and Licensing Office | |||
| CLASSIFICATION: | Simple | |||
| TYPE OF TRANSACTION: | G2C – Government to Client | |||
| WHO MAY AVAIL: | Citizens/Clients | |||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
| Barangay ClearanceCommunity Tax CertificateBusiness Permit or Registration with DTI2x2 PictureVoter’s ID or CertificateApplication Form | ||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Product demonstration Presentation of products, food tasting and interviews. If the product/s presented needs to undergo product development, the applicant is advised. Recommendation and suggestions will be provided by the Account officer & Dept. Head. | CCEDO DEPT. HEAD (CCEDO) | N/A | 30 minutes | LILY A. RAMOS ESTRELITA DE LEON (Account Officers) |
| After reaching an agreement of the schedule of the next product presentation validation and actual visitation of their production area, the Account Officer will monitor the development of the products until it becomes qualified to be accredited. | ||||
| Submission of mandatory requirements Present all mandatory requirements needed for checking, review and assessment. | CCEDO | N/A | 15 minutes | LILY A. RAMOS ESTRELITA DE LEON (Account Officers) |
| The Account Officer will prepare the recommendation for the Dept. Head’s approval | N/A |
- REQUEST FOR TECHNICAL ASSISTANCE FOR COOPERATIVES AND MSMEs
- ABOUT THE SERVICE
Technical assistance is also being provided to cooperatives and MSMEs in the city.
CCEDO is an Accredited Training Provider of the Cooperative Development Authority thus all its modules based on the specific needs of the clients and as prescribed by the Authority and RA 9520
Accredited MSMEs are also given specific training and seminars based on their needs as well as participation in trade fairs and also given the opportunity to display their profiled products at the Tarlac Pasalubong Center as part of their actual exposure to market and product development.
| OFFICE: | CITY COOPERATIVE AND ENTERPRISE DEVELOPMENT OFFICE |
| CLASSIFICATION: | Simple |
| TYPE OF TRANSACTION: | G2C – Government to Client |
| WHO MAY AVAIL: | Citizens/Clients |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
| Letter requesting for the module or trade fair participationPresentation and product validation | CITY COOPERATIVE AND ENTERPRISE DEVELOPMENT OFFICE | |||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| CCEDO | N/A | 1 hour | ||
| Submit request to Account Officer Submit all required documents to the Account Officer | LILY A. RAMOS ESTRELITA DE LEON (Account Officers) | |||
| The concerned Account Officer will conduct training needs analysis of the concerned coop or MSMEs and discuss with the requesting party the module of the training or seminar | REGINA G. DAVID (Account Officer) CITY COOPERATIVES OFFICER (Accredited Trainor) | |||
| The Account Officer prepares the module for the approval of the Head. | ||||
| Activity design will be prepared if seminar is to be conducted on a city level or coop or barangay level. | ||||
| CCEDO | N/A | |||
| Attend the seminar training If the seminar or training is on city level, CCEDO will prepare for the training or seminar. | ACCREDITED TRAINORS ONLY ACCOUNT OFFICERS | |||
| If the seminar or training is on coop or barangay level, the requesting party will prepare the venue and food for the activity. | CITY COOPERATIVE OFFICER | |||
| Certificates of completion will be issued to the participants | ||||