I. Mandate:
To serve as the Legislative Arm of the City Government for the enactment of resolutions, ordinances and other legislative measures aimed at facilitating the delivery of services and the promotion of the welfare of the inhabitants of the city.
A team of highly capable and productive personnel working in harmony with both co- workers and superiors in the Local Government Unit to attain a highly effective, responsive and accountable legislation performance by providing assistance in:
- Legislative evaluation, review, monitoring and research;
- Records and information management;
- Identification of development priorities and formulation of legislative agenda;
- Mobilization of legislative agenda;
- Legislative personnel development; and
- Other legislative–related functions that may be required during the conduct of sessions, administrative investigations, committee meetings and committee hearings.
To provide assistance to the Sangguniang Panlungsod and its Members in the efficient and effective discharge of their mandated duties, powers, and functions towards the attainment of a responsive and accountable legislation for the people of the City of Tarlac.
The Office of the Sangguniang Panlungsod Secretary, as the service arm and technical working group of the SP Members, pledges:
- to provide a fast, efficient and effective secretariat services to them;
- assist them in their legislative researches;
- keep and safeguard all legislative documents and records for future references.
The Secretary to the Sangguniang Panlungsod shall take charge of the office of the Sangguniang Panlungsod, and shall
- Attend meetings of the Sangguniang Panlungsod and keep a Journal of its proceedings;
- Keep the Seal of the City and affix the same with his signature to all ordinances, resolutions, and other official acts of the Sangguniang Panlungsod and forward the same to the Presiding Officer for his signature, and forward the enacted ordinances to the City Mayor for approval;
- Furnish, upon request of any interested party, certified copies of records of public character in his custody, upon payment to the City Treasurer of such fees as may be prescribed by ordinance;
- Record in a book kept for the purpose, all Ordinances and Resolutions enacted or adopted by the Sangguniang Panlungsod, with the dates of passage and publication thereof;
- Take custody of the local archives and, where applicable, the local library and annually account for the same; and
- Perform such other duties and functions and exercise such other powers as provided for under the Local Government Code of 1991, and those that are prescribed by law or ordinance.
Private individuals and juridical entities require certain legislative or legislative related documents from time to time for a variety of reasons, ranging from their own personal concerns or to facilitate other official public or private transactions. The Office of the Secretary to the Sangguniang Panlungsod, being the custodian of the records and archives of the Sangguniang Panlungsod, is mandated under the Local Government Code to furnish copies of these public documents, with the exception of those which are confidential in nature, to any interested person or party. The public documents include:
- Resolutions
- Ordinances
- Minutes of Sessions
- Committee Reports
- Certifications
OFFICE/SECTION: | SP Sec Ofc – Records Management Section SP Sec Ofc – Session Secretariat Services Section SP Sec Ofc – Committee Secretariat Services Section |
TYPE OF TRANSACTION | Government to Citizens (G2C), Government to Business (G2B) and Government to Government (G2G) |
WHO MAY AVAIL | Any interested person or party who has concerns, either personal or to facilitate other official public or private transactions |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
1. Written request specifying the purpose for which the document will be used and the number of copies required, the contact number of the person/s (or representative) making the/their request and contact person. | 1. Client |
2. Payment of corresponding fees prescribed under City Ordinance Nos. 018-19 series 2019 and 05-001 series 2005. | 2. Treasury |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSI NG TIME | PERSON/S RESPONSIBLE |
1. Submit written request to the Office of the Secretary to the Sangguniang Panlungsod, Records Management Section | Receiving of request | 2 minutes or less | Chormin Borlongan(LLSE II) Geline Tañedo (Admin Aide III) Dacze Torres (Admin Aide III) Ruben Dela Cruz (Sr. Admin Asst. II) Carina Policarpio (Admin Officer V) Catherine Mangrobang (LLSO III) Arienne Maglanoc (LLSE II) | |
2.Secure Payment Order Form from the same person who received the request | Billing of Secretarial Fees | 3 minutes or less | Chormin Borlongan (LLSE II) Geline Tañedo (Admin Aide III) Dacze Torres (Admin Aide III) Ruben Dela Cruz (Sr. Admin Asst. II) Carina Policarpio (Admin Officer V) Catherine Mangrobang (LLSO III) Arienne Maglanoc (LLSE II) | |
3. Proceed to either window 3 or window 4 of the Local Collection Division located at the Business One Stop Shop(BOSS), present payment order to the teller, pay the corresponding ng fee/s, and claim the Official Receipt. | Payment | Php 10 (Photo copy) Php 20 (Certified Photo copy) Php.30 (certified Original) | 10 minutes or less (Depends considerably on the volume of people transacting payments) | TELLER 3 Or TELLER 4, Business One Stop Shop |
4. Have the receipt photocopied and present the same along with the original copy to the same person who received your request at the Office of the Sanggunian g Secretary. | Present proof of payment | 3 minutes or less | Chormin Borlongan (LLSE II) Geline Tañedo (Admin Aide III) Dacze Torres (Admin Aide III) Ruben Dela Cruz (Sr. Admin Asst. II) CarinaPolicarpio (Admin Officer V) Catherine Mangrobang (LLSO III) Arienne Maglanoc (LLSE II) | |
5. Records / Com Sec / Loc. Leg. Sections retrieves / processes requested document | Processing | 10 minutes or less | Chormin Borlongan (LLSE II) Geline Tañedo (Admin Aide III) Dacze Torres (Admin Aide III) Ruben Dela Cruz (Sr. Admin Asst. II) CarinaPolicarpio (Admin Officer V) Catherine Mangrobang (LLSO III) Arienne Maglanoc (LLSE II) Emma Navarro (Admin Asst. V) Tin Pangilinan (Sr. Admin Asst. I) Via Pomarejos (LLSO V) | |
6. Requested document willeither Be issued thereupon or requestee will be Advised to come back | Claiming | 5 minutes or less | Chormin Borlongan (LLSE II) Geline Tañedo (Admin Aide III) Dacze Torres (Admin Aide III) Ruben Dela Cruz (Sr. Admin Asst. II) Carina Policarpio (Admin Officer V) | |
within 15 days for the release. (NOTE:Period within which document,or written reply to the request, will be released may vary depending on volume / quantity, availability or accountabilityof document requested) | Catherine Mangrobang (LLSO III) Arienne Maglanoc (LLSE II) |
Exemption:
- Requests emanating from other departments, divisions, or units of the City Government for official business are exempted from payment of fees.
- Requests from member of the media for purposes of publication / information dissemination are exempted from payment of fees
2. REQUEST FOR DOCUMENTS PERTAINING TO THE CONDUCT OF ADMINISTRATIVE INVESTIGATIONS FILED AGAINST BARANGAY OFFICIALS
Private individuals and Barangay officials involved in Administrative Complaints from time- to-time request documents pertaining to their Administrative Case, and Barangay Officials also require at times documents that signify their unblemished performance:
- Complaints
- Counter Affidavits
- Committee Reports
- Orders
- Decisions
- Certifications Of No Pending Case
OFFICE / DIVISION / SECTION | SP Sec Ofc – Records Management Section SP Sec Ofc – Committee Secretariat Services Section / Quasi-Judicial Unit |
TYPE OF TRANSACTION | Government to Citizens (G2C) and Government to Government (G2G) |
WHO MAY AVAIL | Persons and Barangay officials involved in Administrative Complaints, and all Incumbent Barangay Officials |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
1. Written request specifying the purpose for which the document will be used and the number of copies required, the contact number of the person/s (or representative) making the/their request and contact person. | 1. Client |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSI NG TIME | PERSON/S RESPONSIBLE |
1.Submit written request to the Office of the Secretary to the Sangguniang Panlungsod, Records Management Section | Receiving of request (After which request endorsed to Admin Investigatio n n Unit) | 3 minutes or less | Chormin Borlongan (LLSE II) Geline Tañedo (Admin Aide III) Dacze Torres (Admin Aide III) Ruben Dela Cruz (Sr. Admin Asst. II) Carina Policarpio (Admin Officer V) Catherine Mangrobang (LLSO III) Arienne Maglanoc (LLSE II) | |
2. Admin Investigation Unit retrieves/processe s requested document | Processing | 5 minutes or less | Luisa Santos (Admin Asst. IV) Lita Zarate (Sr. Admin Asst. II) Rovi Lugay (LLSO III) Via Pomarejos (LLSO V) | |
3. Requested document will either be issued thereupon or requestee will be advised to come back Within 15 days for the release. | 3 minutes or less | Luisa Santos (Admin Asst. IV) Lita Zarate (Sr. Admin Asst. II) Rovi Lugay (LLSO III) Via Pomarejos (LLSO V) | ||
(NOTE: Period within which document, or written reply to the request, will be released may vary depending on volume / quantity, availability or accountability of document requested) |
3. REQUEST FOR KAPASIYAHAN
Private individuals in the Tricycle-For-Hire business requires documents issued from the Office of the Sangguniang Panlungsod Secretary for the approval of their application for Franchise to Operate Tricycle-For-Hire. These documents include:
- Kapasiyahan
- Waiver Of Rights (Transfer of Franchise)
KAPASIYAHAN | ||
OFFICE/SECTION | SP Sec Ofc – Committee Secretariat Services Section / Tricycle Franchising Unit | |
TYPE OF TRANSACTION | Government to Citizens (G2C) | |
WHO MAY AVAIL | Tarlac City residents in the Tricycle-For-Hire business | |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |
Acceptable photocopy of the Official Receipt of corresponding fees for the applicationAcceptable photocopy of the Application | 1. Client | |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON/S RESPONSIBLE |
1. Presentation of Photocopy of Application & OR | Receiving of request | 2 minutes or less | Aries Paras (Admin Aide III) Mayline Tiamzon (Admin Aide VI) Rico Malig (Admin Asst. IV) Fe Lanuza (Admin Asst. IV) Dollie Dizon (Admin Officer IV) | |
2. Applicant advised to affixed cellphone number on the photocopy and instructed to wait for text message for the day of release of Kapasiyahan and/or to return after 2 to 3 working days if no text is received or no cellphone available | Processing g | 3 days or less | Aries Paras (Admin Aide III) Mayline Tiamzon (Admin Aide VI) Rico Malig (Admin Asst. IV) Fe Lanuza (Admin Asst. IV) Dollie Dizon (Admin Officer IV) | |
3. Presentation of applicant’s copy of Application & OR. | Retrieval | 5 minutes or less | Aries Paras (Admin Aide III) Mayline Tiamzon (Admin Aide VI) Rico Malig (Admin Asst. IV) Fe Lanuza (Admin Asst. IV) Dollie Dizon (Admin Officer IV) | |
4. Applicant affixes signature on Logbook thereby acknowledging receipt of requested document. | Releasing | 3 minutes or less | Aries Paras (Admin Aide III) Mayline Tiamzon (Admin Aide VI) Rico Malig (Admin Asst. IV) Fe Lanuza (Admin Asst. IV) Dollie Dizon (Admin Officer IV) | |
4. Applicant affixes signature on Logbook thereby acknowledge receipt of requested document. | Releasing | 3 minutes or less | Aries Paras (Admin Aide III) Mayline Tiamzon (Admin Aide VI) Rico Malig (Admin Asst. IV) Fe Lanuza (Admin Asst. IV) Dollie Dizon (Admin Officer IV) |
WAIVER OF RIGHTS / TRANSFER OF FRANCHISE | |
OFFICE/SECTION | SP Sec Ofc – Committee Secretariat Services Section / Tricycle Franchising Unit |
TYPE OF TRANSACTION | Government to Citizens (G2C) |
WHO MAY AVAIL | Tarlac City residents in the Tricycle-For-Hire business |
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
Latest Cedula (for Waiver / Transfer)Original IDs of transacting Parties (for Waiver / Transfer)Original MTOP (for Waiver / Transfer) | Client /s |
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON/S RESPONSIBLE |
1. Presentation of Cedula, Identification n Cards of Transacting Parties, and Original MTOP | Receiving of request | 5 minutes or less | Aries Paras (Admin Aide III) Mayline Tiamzon (Admin Aide VI) Rico Malig (Admin Asst. IV) Fe Lanuza (Admin Asst. IV) Dollie Dizon (Admin Officer IV) | |
2. Franchising Unit Processes Waiver of Rights | Processing | 15 minutes or less | Mayline Tiamzon (Admin Aide VI) Fe Lanuza (Admin Asst. IV) Dollie Dizon (Admin Officer IV) | |
3. Applicant affixes signature on Logbook thereby acknowledging receipt of requested document and advised to have document notarized (NOTE:Period within which documentwill be released may vary depending on availability of Transacting Parties) | Releasing | 5 minutes or less | Aries Paras (Admin Aide III) Mayline Tiamzon (Admin Aide VI) Rico Malig (Admin Asst. IV) Fe Lanuza (Admin Asst. IV) Dollie Dizon (Admin Officer IV) |