CITY GOVERNMENT OF TARLAC
I. Vision
An office with the Capability to Provide: Training Needs, Career Development Plans, Records Management, Assistance in the Av ailment of Privileges and Benefits for the Employees of each Working Departments of the Agency.
II. Mission
To create awareness and consciousness on CSC Laws & Rules, and to protect the Merit and Career Principles of a Professional Civil Service in the City Government of Tarlac through Human Resource Development Interventions.
III. Performance pledges
We are committed to provide quality services to our clients and pledge to serve them better to meet their expectation from us. The frontline services of our office with step- by-step procedures are outlined in our Citizen’s Charter to guide our clients.
1. APPLICATION FOR EMPLOYMENT
ABOUT THE SERVICE
Published Vacant Positions authorized by the City Mayor are open to all applicants who meet all the qualification standards of the positions.
SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday (from 8 AM to 5 PM (no noon break)
| OFFICE: | CITY HUMAN RESOURCE MANAGEMENT |
| CLASSIFICATION: | Simple |
| TYPE OF TRANSACTION: | G2C – Government to Client |
| WHO MAY AVAIL: | TARLAC CITIZEN |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Application Letter (CS Form No. 212, Revised 2017 with recent passport- sized picture Work Experience Photocopy of certificate of eligibility/rating/license Photocopy of Transcript of Records Certificate/s of previous Employment (if any) ICPR/OPCR for promotion other documents (if necessary) Evaluation Report Requirements stated above Endorsement by the City Mayor of the applicant/s to be appointed. Requirements stated above | HR DEPARTMENT OFFICE |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Receives & evaluates the requirements submitted by the applicant/s | Application Letter (CS Form No. 212, Revised 2017 with recent passport- sized picture Work Experience Photocopy of certificate of eligibility/rating/lic ense Photocopy of Transcript of Records Certificate/ S of previous Employment (if any) ICPR/OPCR for promotion other documents (if necessary) | N/A | 10 min./applicant | Tiffany P. Lopez |
| Advise the applicant/s to comeback on the scheduled date of the preliminary interview/deliberation. | Evaluation Report | N/A | 3 min./applicant | Tiffany P. Lopez |
| Conducts interview/ deliberation and prepares the list of | Requirements stated above | N/A | 10 min./applicant | PSB members |
| selected applicant/s to be recommended to the City Mayor. | N/A | |||
| Posts the list of applicant/s selected by the City Mayor to be appointed to the vacant position/s. | Endorsement by the City Mayor of the applicant/s to be appointed. | N/A | 3 minutes | Jaime D. Genita Jr |
| Prepares appointment, Oath of Office, Certification- (Assumption of Duty and Availability of Funds), PDF | Requirements stated above | N/A | 15 min./appointment | Tiffany P. Lopez |
2. PREPARATION OF PAYROLL
(Casual & Permanent) ABOUT THE SERVICE
Accurate computation of payrolls for the salaries, allowances, and benefits of officials and employees are received by the employees within the timeframe set by the Agency.
SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday (from 8 AM to 5 PM (no noon break)
| OFFICE: | CITY HUMAN RESOURCE MANAGEMENT |
| CLASSIFICATION: | Simple |
| TYPE OF TRANSACTION: | Government to Government (G2G) |
| WHO MAY AVAIL: | TARLAC CITY HALL EMPLOYEES |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| DTR | HR DEPARTMENT OFFICE |
| Billings (GSIS, PAGIBIG, LBP, DBP, TCGEAGLES, COOP, and Others) | |
| Salary Card and DTR | |
| Payroll and Payroll Register |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Downloads a daily log and prints DTRs of all officials and | DTR | N/A | 2 weeks | forwards Payroll Register to the concerned |
| employees from the biometric device, transfers biometric attendance to the DTR Form, and distributes them to the different departments for signature. Checks DTRs submitted by the different departments | 3 days | Department head for signatures, and submits to LBP soft copy and hard copy of the payroll register. | ||
| Posts monthly amortization in the Salary Cards | Billings (GSIS, PAGIBIG, LBP, DBP, TCGEAGLE S, COOP, and Others) | N/A | 5 min/ empl. | register. |
| Encodes and prepares Payrolls and ALLOBS | Salary Card and DTR | N/A | 3 days | forwards Payroll Register to the concerned department head for signatures, and submits to LBP soft copy and hard copy of the payroll |
| Encode Net Pay in the Payroll Register, forwards Payroll Register to the concerned department head for signatures, and submits to LBP soft copy and hard copy of the payroll register. | Payroll and Payroll Register | N/A | 3 days | register. |
3. APPLICATION FOR LEAVE
ABOUT THE SERVICE
All employees are entitled to receive 15 days’ Vacation Leave and 15 days Sick Leave in a year aside from the other leave benefits that an employee receives. Employees are required to go on 5 days mandatory leave in a year provided that they have remaining 10 days leave.
SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday (from 8 AM to 5 PM (no noon break)
| OFFICE: | CITY HUMAN RESOURCE MANAGEMENT |
| CLASSIFICATION: | Simple |
| TYPE OF TRANSACTION: | Government to Government (G2G) |
| WHO MAY AVAIL: | TARLAC CITY HALL EMPLOYEES |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| CSC Form No. 6 (Application for Leave) | HR DEPARTMENT OFFICE |
| Accomplished CSC Form No. 6 (Application for Leave Form ) | |
| Accomplished CSC Form No. 6 (Application for Leave Form ) | |
| Accomplished CSC Form No. 6 (Application for leave) | |
| Accomplished CSC Form No. 6 (Application for leave) | |
| Certified and Signed CSC Form No. 6 (Accomplished Application for leave) | |
| Certified and Signed CSC Form No. 6 (Accomplished Application for leave) | |
| An Approved application for leave by the City Mayor |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Fills out CSC Form No. 6 (Application for Leave) | CSC Form No. 6 (Application for Leave) | N/A | 5 min/application | Ligaya P. Cabiong |
| Submits an accomplished application for leave | Accomplished CSC Form No. 6 (Application for Leave Form ) | N/A | 5 min/application | |
| Receives accomplished CSC Form No. 6 (Application for Leave form) | Accomplished CSC Form No. 6 (Application for Leave Form ) | N/A | 3 min/application | Riella Mey B. Salas |
| Processes accomplished application for leave form | Accomplished CSC Form No. 6 (Application for leave) | N/A | 3 min/application | Ligaya P. Cabiong |
| Certifies and signs the accomplished application for leave | Accomplished CSC Form No. 6 (Application for leave) | N/A | 3 min/application | Emmy Lou S.F Sicangco |
| Posts in the leave cards certified and signed applied leaves | Certified and Signed CSC Form No. 6 (Accomplished Application for leave) | N/A | 3 min/application | Ligaya P. Cabiong |
| Forwards certified and signed application for leave to the City Mayor for approval | Certified and Signed CSC Form No. 6 (Accomplished Application for leave) | N/A | 5 minutes | Riella Mae B. Salas |
| Files the approved application for leave in the folder of application for leave. | An Approved application for leave by the City Mayor | N/A | 3 min/application | Ligaya P. Cabiong |
4. APPLICATION FOR SECURING SERVICE RECORDS, CERTIFICATE OF EMPLOYMENT AND HR RECORDS
ABOUT THE SERVICE
All employees may request copies of their records such as, certificates of employment, service records, and other HR records for their personal transaction or use.
SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday (from 8 AM to 5PM (no noon break)
| OFFICE: | CITY HUMAN RESOURCE MANAGEMENT | |
| CLASSIFICATION: | Simple | |
| TYPE OF TRANSACTION: | Government to Government (G2G) | |
| WHO MAY AVAIL: | TARLAC CITY HALL EMPLOYEES | |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |
| HR Request Slip Form | HR DEPARTMENT OFFICE | |
| Filled out Request Slip Form | ||
| Accomplished HR Request slip Form | ||
| HR Request Slip Form for Certificate of Employment, Letter request, Service Records of Permanent Employees | ||
| HR Request Slip Form for Certificate of Employment, Payslip & Service Records of Casual Employees | ||
| HR Request Slip Form for Certificate of Employment & | ||
| Compensation, Pay slip of permanent employees | ||
| Requested records prepared | ||
| Approved and signed requested records |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Fills out HR Request Slip Form | HR Request Slip Form | N/A | 5 minutes/request | |
| Receives filled out request slip form | Filled out Request Slip Form | N/A | 5 minutes/request | Melita D. Canlas |
| Records the accomplished HR request slip Form in the logbook | Accomplished HR Request slip Form | N/A | 3 min./request | Melita D. Canlas |
| Prepares the requested records | HR Request Slip Form for Certificate of Employment ,Letter request, Service Records of Permanent Employees | N/A | 3 min./request | Renato P. Dizon |
| Prepares the requested records | HR Request Slip Form for Certificate of Employment, Payslip & Service Records of Casual Employees | N/A | 2 min/request | Maryliz Fermin Lorelyn C. Galamay |
| Prepares the requested records | HR Request Slip Form for Certificate of Employment & Compensation, Pay slip of permanent employees | N/A | 2 min/request | Riza S. Diaz Christoph er Urquico Crisanto Paola S. Pasion |
| Approves and signs records requested | Requested records prepared | N/A | 3 min/request | Emmy Lou S.F Sicangco |
| Issues to employees Approved and signed records | Approved and signed requested records | N/A | 3 min/request | Melita D. Canlas |
5. CONTRACT OF SERVICE
ABOUT THE SERVICE
The agency hired consultants with technical expertise to undertake special projects for a specific period of time.
SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday (from 8 AM to 5 PM (no noon break)
| OFFICE | CITY HUMAN RESOURCE MANAGEMENT |
| CLASSIFICATION: | Simple |
| TYPE OF TRANSACTION: | Government to Government (G2G) |
| WHO MAY AVAIL: | TARLAC CITY HALL EMPLOYEES |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| BAC Resolutions, PDS | CITY HUMAN RESOURCE MANAGEMENT |
| Accomplishment Reports | |
| Vouchers and ALLOBS | |
| Application for Loans Service Records Certification of Leave Credits Pay slip/Certificate of Net Pay | |
| Application Form and the above requirements |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Prepares Contract of Service | BAC Resolutions, PDS | N/A | 10 minutes | Gabrielle Salansang |
| Prepares & print Voucher and ALLOBS | Accomplishment Reports | N/A | 5 minutes | Gabrielle Salansang |
| Forwards the voucher and ALLOBS to the City Mayor signature | Vouchers and ALLOBS | N/A | 5 minutes | Martha G. Datu |
6. APPLICATION FOR BANK & PAGIBIG LOANS
ABOUT THE SERVICE
All employees have privileges to apply for loans to the bank accredited by the agency, to PAGIBIG & to GSIS after meeting the requirements.
SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday (from 8 AM to 5 PM (no noon break)
| OFFICE/ DIVISON/ SECTION: | CITY HUMAN RESOURCE MANAGEMENT |
| CLASSIFICATION: | Simple |
| TYPE OF TRANSACTION: | Government to Government (G2G) |
| WHO MAY AVAIL: | TARLAC CITY HALL EMPLOYEES |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Application for Loans Service Records Certification of Leave Credits Pay slip/Certificate of Net Pay | CITY HUMAN RESOURCE MANAGEMENT |
| Application Form and the above requirements |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Checks and forwards Accomplished Application Forms to | Application for Loans Service Records | N/A | 10 minutes | Riza S. Diaz Crisanto Paolo S. Pasion o |
| the CHRMO for signature | Certification of Leave Credits Pay slip/Certificate of Net Pay | |||
| Log in the logbook and forwards Application Form to the concerned bank | Application Form and the above requirements | N/A | 2 hours | Martha G. Datu |
7. APPLICATION FOR GSIS LOANS
ABOUT THE SERVICE
All employees have privileges to apply for loans to GSIS after complying with the requirements of the loan.
SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday (from 8 AM to 5 PM
| OFFICE: | CITY HUMAN RESOURCE MANAGEMENT |
| CLASSIFICATION: | Simple |
| TYPE OF TRANSACTION: | Government to Government (G2G) |
| WHO MAY AVAIL: | TARLAC CITY HALL EMPLOYEES |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Payroll/Payslip | CITY HUMAN RESOURCE MANAGEMENT |
| Confirmed GSIS Loan | |
| Confirmed GSIS Loan |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Evaluates and confirmed loans applied for thru GSIS KIOSK | Payroll/Payslip | N/A | 10 minutes | Renato P. Dizon |
| Print and provides the payroll-in- charge the copy of the Confirmed GSIS Loan | Confirmed GSIS Loan | N/A | 5 minutes | Renato P. Dizon |
| Posts confirmed GSIS Loans in the CHRMO bulletin board. | Confirmed GSIS Loan | N/A | 5 minutes | Renato P. Dizon |
8. JOB ORDER
ABOUT THE SERVICE
The agency hired the services of a Job Order to perform emergency or intermittent work which are not part of the regular functions of the agency.
SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday (from 8 AM to 5PM (no noon break)
| OFFICE: | CITY HUMAN RESOURCE MANAGEMENT |
| CLASSIFICATION: | Simple |
| TYPE OF TRANSACTION: | Government to Government (G2G) |
| WHO MAY AVAIL: | TARLAC CITY HALL EMPLOYEES |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| PDS, NBI, & Medical Certificate | CITY HUMAN RESOURCE MANAGEMENT |
| Contract, Plantilla , DTR, & Accomplishment Report | |
| Payroll and ALLOBS |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Prepares and forwards contract and plantilla to the City Mayor for signature | PDS, NBI, & Medical Certificate | N/A | 30 minutes | Gabrielle Salangsang |
| Prepares & print payrolls and ALLOBS | Contract, Plantilla, DTR, & Accomplishment Report | N/A | 10 min. | Gabrielle Salansang |
| Logs payrolls and ALLOBS in the logbook and forward them to the City Budget Officer | Payroll and ALLOBS | N/A | 10 minutes | Martha G. Datu |
9. APPLICATION FOR TEMINAL LEAVE BENEFITS
ABOUT THE SERVICE
Separated employees are required to secure clearance from concerned agencies prior to the processing of terminal leave benefits
SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday (from 8 AM to 5PM (no noon break)
| OFFICE: | CITY HUMAN RESOURCE MANAGEMENT |
| CLASSIFICATION: | Simple |
| TYPE OF TRANSACTION: | Government to Government (G2G) |
| WHO MAY AVAIL: | TARLAC CITY HALL EMPLOYEES |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Resignation/Retirement Letter | CITY HUMAN RESOURCE MANAGEMENT |
| Acceptance for Resignation/Retirement Letter | |
| Service Records, Certification of Last Day of Actual Service, Application for GSIS Separation/Retirement Benefits with Ombudsman | |
| Clearance and Affidavit of no Pending Case | |
| Service Record & Employees’ request | |
| Clearance (Retirement Voucher, PAGIBIG, OMBUDSMAN, LBP, DBP, Veterans Bank) | |
| Leave Card | |
| CS Form No. 7, clearances, service record, NOSA/NOSI, PLANTILLA, Leave Card and SALN | |
| Terminal Leave Voucher CS Form No. 7, clearances, service record, NOSA/NOSI, PLANTILLA, Leave Card and SALN |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Prepares Acceptance for resignation or separation | Resignation/Retir ement Letter | N/A | 5 minutes | Tiffany P. Lopez |
| Forwards the Acceptance for Resignation or Separation to the City Mayor for Approval | Acceptance for Resignation/ Retirement Letter | N/A | 5 minutes | Jaime D. Genita Jr. |
| Endorses Application for GSIS Separation/Retireme nt Benefits | Service Records, Certification of Last Day of Actual Service, Application for GSIS Separation/Re tirement Benefits with Ombudsman Clearance and Affidavit of no Pending Case | N/A | 10 minutes | EMMY LOU S.F. SICANGCO |
| Prepares letter-request to GSIS, PAGIBIG, and Banks for the Clearance of separated employees signed by the CHRMO | Service Record & Employees’ request | N/A | 10 minutes | Tiffany P. Lopez |
| Forwards CS Form No. 7 Clearance Form to concerned officials for signature. | Clearance (Retirement Voucher, PAGIBIG, OMBUDSMAN, LBP, DBP, Veterans Bank) | N/A | 30 minutes | Jaime D. Genita Jr. |
| Computes Terminal Leave Benefits | Leave Card | N/A | 5 minutes | EMMY LOU S.F. SICANGCO |
| Prepares voucher for the terminal leave benefits | CS Form No. 7, clearances, service record, NOSA/NOSI, PLANTILLA, Leave Card and SALN | N/A | 10 minutes | Tiffany P. Lopez |
| Forwards to the accounting office for processing of terminal leave voucher. | Terminal Leave Voucher CS Form No. 7, clearances, service record, NOSA/NOSI , PLANTILLA, Leave Card and SALN | N/A | 5 minutes | Jaime D. Genita Jr. |
| Prepares voucher for the terminal leave benefits | CS Form No. 7, clearances, service record, NOSA/NOSI, PLANTILLA, Leave Card and SALN | N/A | 10 minutes | Tiffany P. Lopez |
| Forwards to the accounting office for processing of terminal leave voucher. | Terminal Leave Voucher CS Form No. 7, clearances, service record, NOSA/NOSI , PLANTILLA, Leave Card and SALN | N/A | 5 minutes | Jaime D. Genita Jr. |