CITY CIVIL REGISTRY OFFICE

I.         Mandate:

As an implementing arm on Civil Registration in Tarlac City, the City Civil Registry Office is mandated to carry out the continuous, permanent and compulsory recording of vital events occurring in the life of an individual such as birth, marriage and death, as well as all court decrees and legal instruments affecting his civil status in appropriate registers as mandated by RA No. 3753, the Civil Registry Law, and other laws enacted for the said purpose.

II.         Vision:

An office dedicated towards the promotion and development of a more responsive, accurate and comprehensive civil registration system in the city, with the acquisition of modern equipment and facilities and adoption of improved system and procedures that will lead into a more efficient and effective delivery of services to the people.

III.         Mission:

An Office responsive, accurate & comprehensive in performing the civil registration system thru a systematic archiving and retrieval of records and registrable documents.

IV.         Service Pledge:

CCRO pledge to conceptualize and develop plans and ideas that will lead to a more improved civil registration program in the city; to maintain a systematic archiving and retrieval of records and other registrable documents; to provide timely and accurate information and reports to the Office of the Civil Registrar General; to issue certificates timely and accurate to the clients; and to provide the clientele with friendly, prompt and efficient and courteous service at all times.

REGISTRABLE DOCUMENTS

1.          Registration of Live Birth

a. Timely/ Regular Registration

The birth of a child, being a vital event for a person, must be registered within 30 days from the time of birth at the office of the Civil Registrar of the city/municipality where the birth occurred.

RA 9255: Use of the Surname of the Father for Unmarried Parents

RA 9255 provides that “illegitimate children may use the surname of their father if their filiation has been expressly recognized by their father through the record of birth appearing in the civil register, or when an admission in a public document or private handwritten instrument is made by the father”.

Legitimation Thru Subsequent Marriage of Parents

The father and mother of the child to go under legitimation must appear personally at the office of the City Civil Registrar and submit their Marriage Certificate and the original copy of Live Birth of the Child.

2.         Registration of Death

Timely/Regular Registration

The death of a person must be registered within the 30-day reglementary period at the Office of the City Civil Registrar.

3.              Registration of Marriage

Issuance of Marriage License

Before getting married each of the contracting parties must file separate sworn applications for Marriage License with the proper local civil registrar of the place where either or both of the contracting parties reside. Marriage licenses are valid in any part of the Philippines for a period of 120 days from the date of issue. They are deemed automatically cancelled if the contracting parties have not yet gotten married within this period.

4.          Registration of Marriage Certificate

For ordinary marriages, the time for submission of the Certificate of Marriage is 15 days following the solemnization of marriage. For marriages exempt from the license requirement, the prescribed period is 30 days.

5.          Delayed Registration of Birth/Marriage/Death

In cases where births, marriages, and death were not registered and/or reported on time, it shall be the responsibility of the person concerned or their nearest relatives to file the necessary registration. Out-of-Town Registration shall also be reported and filed in the hometown of the concerned person, pursuant to Rule 20 of Administrative Order No.1 Series of 1993.

3.          Foundlings/Abandoned Children Certifications

Registration of the foundling in the Office of the Civil Registrar of the city/municipal where the child was found shall be made by the finder/charitable institution within thirty (30) days from the date of finding/commitment of the child. Any report made after the 30-day period shall be considered late, and the concerned party shall be required to state in a sworn statement the circumstances that caused the late reporting to the civil registrar.

4.          Issuance of Certified True Copy of Birth/Marriage/Death Record

Civil Registry documents such as birth, marriage and death certificates maybe availed by securing a certified transcript from the City Civil Registry Office and upon payment of the prescribed fees and after thorough verification.

Issuance of Certified Photocopy of Birth/Marriage/Death Record

The copy of Birth/Death/Marriage Certificate presented is certified in the City Civil Registrar after thorough verification.

Supplemental Report

The registrant may apply for Supplemental Report in cases wherein some important data/entries such as date of birth/death/marriage, names of parents etc., are lacking in the documents issued by the PSA (NSO) certification

QUASI-JUDICIAL

5.          Change of First Name; Correction of Clerical Error (CCE: RA 9048); CCE in Gender, Day and Month in the Date of Birth (RA 10172)

Republic Act No. 9048 and Republic Act No. 10172 authorize the City or Municipal Civil registrar or the Consul General to correct a clerical or typographical error in an error in an entry and/or change the first name or nickname, correction on gender and day and month in the date of birth in the civil registry without need of a judicial order.

COURT DECREE/LEGAL INSTRUMENT

6.       Court Decree/Annotation/Legal Instruments

Court Decision and Certificate of Finality by the court are registered within 30 days of issuance. All decisions affecting the civil status/documents issued in the Regional Trial Court Branches in Tarlac City should be registered at the Tarlac City Civil Registry Office

Annotations are made pursuant to court decrees.

Legal Instruments such as Pre-Nuptial Agreement, Affidavit of Re-Appearance, Acquisition of Citizenship, Marriage Settlements, etc. are likewise registered if executed within Tarlac City.

SCHEDULE OF FEES

Based on the 2019 New Local Revenue Code of Tarlac City