Flat Preloader Icon CITY GOVERNMENT OF TARLAC

CITY ASSESSOR’S OFFICE

I.      Mandate:

City Assessor’s Office shall take charge of the discovery, classification, appraisal, assessment and valuation of all real properties within the territorial jurisdiction which shall be used as the basis for taxation. The duties include the preparation, installation and maintenance of a system of tax mapping and records management and the preparation of a Schedule of Fair Market Values of the different classes of real property within its territory.

II.    Vision:

We envision the city assessors’ office of Tarlac, to be of friendly dedicated public servants, with its goal of generating more income for the city through increased real property tax assessments, while providing honest, prompt & courteous service to the people of Tarlac.

III.  Mission:

The City Assessor’s Office (CAO) commits:

To discover, list & appraise all real property situated within the jurisdiction of Tarlac City in accordance with existing assessment rules & regulation in order to increase the taxable value of the City.

To maintain a systematic & effective accounting & inventory of all real property units through computerized Real Property Tax Administration (RPTA) System.

To provide the taxpayers, with friendly, prompt, efficient & courteous assessment service at all times.

IV. SERVICE PLEDGE:

R – Reliability, dependability, in workforce and assessment records

P – Perseverance, devotion and dedication to duty

A – Accountability, responsible and liable for results and actions

T – Teamwork, the important role and cooperative action of everyone

S – Service excellence with integrity and professionalism

EXTERNAL SERVICES

1.     Requests for Certified True Copy of Real Property Assessment Documents, Tax Mapping Information and certifications

Issuance of Certified True Copy of Tax Declaration

OFFICE:CITY ASSESSOR’S OFFICE/ Administrative & Records Division/ Receiving & Releasing Section
CLASSIFICATIONSimple Transaction (1 day transaction)
TYPE OF TRANSACTIONGovernment to Citizens (G2C)
WHO MAY AVAILAll Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest.
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
1. Data Subject Consent FormCity Assessor’s Office, Receiving Section, Front Desk
2. Photo copy of valid ID/Residence CertificateOwner
3. Photo copy of Title/TD or real property tax receipt and other reference for property identificationOwner/Authorized Representative
4. Additional requirements for authorized representative requesting:
-Owner’s authorization/special power of attorney
-Photo copy of valid ID
Owner/Authorized Representative
CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1.Submits duly accomplished Data Subject Consent Form & Checklist Requirements 2–41.1 Validates request;

1.2. Receives request and issue order of payment
None5 minutesAdministrative & Records Management Division/ Receiving Officer, Clerk
2. Pay corresponding fee @ Fees Section, City Treasurer’s Office2.1 Cashier Section, City Treasurer’s Office      

2.2 Verifies property requested

2.3 Prints computerized copy of TD or
Php50.00 for personal or simple copy of TD  

Php100.00 for Certified True Copy





10 minutes




5 minutes


5 minutes
Office of the City Treasurer, Billing/Cashier Officer

Assessment Records Section


Assessment Records Section
3. Presents corresponding OR 15 minutes3.1 Attaches OR to the request and issues claim stub;

3.2 Stamps printed/ photocopied TD
None5 minutesAssessment Records Management Division
4.  Waits & Receives certified copy of TD4.1 Submits for signature/ approval, Affixes Signature

4.2 Releases TD
None5 minutesAssessment Records Management Division Releasing Officers/Clerk
TOTALPhp70.00 Or
100.00
35 minutes

2.  Issuance of Property Holding Certification (With Property/No Property) & Certification of Improvement (No Improvement/With Improvement)

Verification & Ocular inspection/Issuance of Computer Print-out

OFFICE:CITY ASSESSOR’S OFFICE/ Administrative & Records Division/ Receiving & Releasing Section
CLASSIFICATIONSimple Transaction (1 day transaction)
TYPE  OF TRANSACTIONGovernment to Citizens (G2C)
WHO MAY AVAILAll Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest.
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
1. Data Subject Consent FormCity Assessor’s Office, Receiving Section, Front Desk
2. Photo copy of valid ID/Residence CertificateOwner
3. Photo copy of Title/TD or real property tax receipt and other reference for property identificationOwner/Authorized Representative
4. Additional requirements for authorized representative requesting:  
-Owner’s authorization/special power of attorney
-Photo copy of valid ID
Owner/Authorized Representative
CLIENT STEPSAGENCY ACTIONSFEES      TO BE PAIDPROCE SSI NG TIMEPERSON RESPONSIBLE
1.Submits duly accomplished Data Subject Consent Form   & Checklist Requirements 2 – 4Validates request;   Receives request and issue order of paymentNone5 minutesAdministrative & Records Management Division/ Receiving Officer, Clerk
2. Pay corresponding fee @ Fees Section, City Treasurer’s Office2.1Cashier Section, City Treasurer’s OfficePhp100.00 for Certification10 minutes

5 minutes

5 minutes
Office of the City Treasurer, Billing/Cashier Officer
 2.2 Verifies property requested,

(Conducts Ocular Inspection for Certificate of No- Improvement)   Prints certification
  Php200.00







5 minutes


1 hour


3 minutes
Assessment Records Section

Field Appraisal & Tax Mapping Division

Admin & Records Division
3. Presents corresponding OR3.1 Attaches OR to the request   Stamps printed/pho tocopied TDNone5 minutesAssessment Records Management Division
4. Waits        & Receives certification4.1 Submits for signature/ approval, Affixes Signature

4.2 Releases certification
None5 minutesAssessment Records Management Division Releasing Officers/Clerk
TOTALPhp100.00 or
300.00
1 hour, 26
minutes

3.  Requests for Tax Mapping Information

Certification of Adjoining Lot Ownership or existing road Certificate of Property Location & Vicinity

OFFICE:CITY ASSESSOR’S OFFICE/ Administrative & Records Division / Receiving & Releasing Section
CLASSIFICATIONSimple Transaction (1 day transaction)
TYPE OF TRANSACTIONGovernment to Citizens (G2C)
WHO MAY AVAILAll Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest.
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
1. Data Subject Consent FormCity Assessor’s Office, Receiving Section, Front Desk
2. Photo copy of valid ID/Residence CertificateOwner
3. Photo copy of Title/TD or real property tax receipt and other reference for property identificationOwner/Authorized Representative
4. Additional requirements for authorized representative requesting:
– Owner’s authorization/special power of attorney
-Photo copy of valid ID
Owner/Authorized Representative
CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1.Submits duly accomplished Data         Subject Consent   Form   & Checklist Requirements 2– 41.1 Validates request;

1.2 Receives request and issue order of payment
None5 minutesAdministrative & Records Management

Division/ Receiving Officer, Clerk
2. Pay corresponding fee @ Fees Section, City Treasurer’ s Office2.1 Cashier Section, City Treasurer’s OfficePhp100. 00 for Certification10 minutes

5 minutes

5 minutes
Office of the City Treasurer, Billing/Cashier Officer
2.2 Verifies property requested  

(Conducts Ocular Inspection            for existing road)
  Php200.005 minutes



1 hour
Assessment Records Section  


Field Appraisal & Tax Mapping Division
  2.4 Verifies property requested

(Conducts Ocular Inspection for existing road)
2.3 Prints certification     minutes Admin               & Records Division  2.5                    Prints certification
3.1 Attaches OR to the request  

Stamps printed/ photocopied TD
None5 minutesAssessment Records Management Division3.2 Attaches OR to the request   Stamps printed/photocopi ed TD
4.1 Submits for signature/ approval, Affixes Signature   Releases certificationNone5 minutesAssessment Records Management Division Releasing Officers/Clerk4.2 Submits for signature/ approval, Affixes Signature   Releases certification
TOTALPhp100.00 Or 300.001 hour, 26 minutes 

4.  Requests for Issuance of New Tax Declaration

Transfer (Lot only or Single Condominium Unit)

OFFICE:CITY ASSESSOR’S OFFICE/ Administrative & Records Division
CLASSIFICATIONSimple Transaction (1 day transaction) / Complex
TYPE OF TRANSACTIONGovernment to Citizens (G2C)
WHO MAY AVAILAll Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest.
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
1. Data Subject Consent FormCity Desk Assessor’s Office,    Front
2. Transfer Certificate of Title/Condominium Certificate of Title (Present original or authenticated copy from Registry of Deeds)Register of Deeds
3. Deed of ConveyanceProperty Owner
4. Transfer tax receipt (original or certified copy from CTO & photo copy)City Treasurer’s Office
5. Tax Clearance or RPTR (present Original and/or photocopy of latest year full payment)City Treasurer’s Office
6. Electronic – Certificate Authorizing Registration (eCAR), duplicate or photocopy (AO 186, s2007)Bureau of Internal Revenue
CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1.Submits Checklist of Requirements 1-61.1 Receives &      validates requirements

1.2  Issues order of payment
None



None
5 minutes



Administrative & Records Management
Division/ Receiving Officer, Clerk
2. Pay corresponding fee @ Fees Section, City Treasurer’s Office2.1     Cashier Section, City Treasurer’s OfficePhp100.00/ tax declaration10 minutesOffice of the City Treasurer, Billing/Cashier Officer
3. Presents corresponding OR3.1 Processes transfer 3.2 Attaches ORNone5 minutesAssessment Records Management Division
4. Waits & Receives Tax Declaration4.1 Submits for signature/ approval,

Affixes Signature


Releases certification
None5 minutesAssessment Records Management Division

Approving Officer, City Assessor

Releasing Officers/Clerk

5.  New Assessment (All building structures & machinery)

OFFICE:CITY ASSESSOR’S OFFICE/ Administrative & Records Division/Field Appraisal Division & Tax Mapping Division
CLASSIFICATIONSimple Transaction (1 day transaction) / Complex
TYPE                 OF TRANSACTIONGovernment to Citizens (G2C)
WHO MAY AVAILAll Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest.
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
1. Data Subject Consent FormCityDesk Assessor’s Office,    Front desk
2. Building Plan (with Building Permit) or Machinery Acquisition Cost (with OR any proof of cost or price)Owner
CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSIN G TIMEPERSON RESPONSIBLE
1. Submits Checklist Of Requirements 1 – 21.1 Receives & validates requirements

1.2 Issues order of payment
None


None
5 minutesAdministrative & Records Management Division/ Receiving Officer, Clerk
2. Pay corresponding fee @ Fees Section, City Treasurer’s Office2.1 Cashier Section, City Treasurer’s OfficePhp100.00/ tax declaration

Php200.00 inspection fee
10 minutesOffice of the City Treasurer, Billing/Cashier Officer
3. Presents corresponding OR3.1 Inspects & Processes Assessed Value for tax Declaration

3.2 Attaches OR
None1 hourField Appraisal Division & Tax Mapping Division

Assessment Records

Management Division
4. Waits & Receives Tax Declaration4.1 Submits for signature/ approval,

Affixes Signature Releases Tax Declaration
None5 minutesAssessment Records Management Division


Approving Officer
City Assessor

Releasing Officers/Clerk
TOTALP300.00/parcel25 minutes

Complex Transactions

6.  Request for Issuance of New Tax Declaration

Transfer (Lot with Building/Machinery/Improvement)

OFFICE:CITY ASSESSOR’S OFFICE/ Administrative & Records Division
CLASSIFICATIONComplex Transaction (1–3-day transaction) / Complex
TYPE OF TRANSACTIONGovernment to Citizens (G2C)
WHO MAY AVAILAll Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest.
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
1. Data Subject Consent FormCity Assessor’s Office, Front Desk
2. Transfer Certificate of Title/Condominium Certificate of Title (Present original or authenticated copy from Registry of Deeds)Register of Deeds
3. Deed of Conveyance indicating the improvements as part of the saleProperty Owner
4. Transfer tax receipt (original or certified copy from CTO & photo copy)City Treasurer’s Office
5. Tax Clearance or RPTR (present Original and/or photocopy of latest year full payment)City Treasurer’s Office
6. Electronic – Certificate Authorizing Registration (CAR), duplicate or photocopy (AO 186, s2007) – reflecting lot & buildingBureau of Internal Revenue
CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1.Submits Checklist of Requirements 1 – 61.1 Receives & validates requirements

1.2 Issues order of payment
None


None
5 minutesAdministrative & Records Management Division/ Receiving Officer, Clerk
2. Pay corresponding fee @ Fees Section, City Treasurer’s Office2.1 Cashier Section, City 1.3 Treasurer’s OfficePhp100.00/ tax declaration of lot & building10 minutesOffice of the City Treasurer, Billing/Cashier Officer
3. Presents corresponding OR3.1 Processes transfer

3.2 Attaches OR
None5 minutesAssessment Records Management Division
4.Waits & Receives Tax Declaration4.1Submits for signature/ approval,None5 minutesAssessment Records Management Division
 Affixes Signature Releases certification  Approving Officer,                  City Assessor

Releasing Officers/Clerk
TOTALP200.00 for
Lot &
Building
25 minutes

7.  Requests for Correction/Cancellation of Assessment (re-assessment)

OFFICE:CITY ASSESSOR’S OFFICE/ Administrative & Records Division/Field Appraisal Division & Tax Mapping Division
CLASSIFICATIONComplex Transaction (1 – 3-day transaction)
TYPE OF TRANSACTIONGovernment to Citizens (G2C)
WHO MAY AVAILAll Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest.
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
1. Data Subject Consent FormCity DeskAssessor ’s Office, Front Desk
2. Application for Correction/Cancellation of Assessment (Land/Building/Machinery) with sworn statementOwner
CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1.Submits Checklist of Requirements 1-21.1 Receives & validates requirements   1.2 Issues order of paymentNone


None
5 minutesAdministrative & Records Management Division/ Receiving Officer, Clerk
2. Pay corresponding fee @ Fees Section, City Treasurer’s Office2.1 Cashier Section, City Treasurer’s OfficePhp100.00/ tax declaration

– correction       or certificate of cancellation Php200.00 inspection fee
10 minutesOffice of the City Treasurer, Billing/Cashier Officer
3. Presents corresponding OR3.1 Inspects & Processes re-assessed value for tax declaration

3.2 Attaches OR
None1 hourField Appraisal Division & Tax Mapping Division Assessment Records / Management Division
4. Waits         & Receives Tax Declaration or cancellationAffixes Signature.

4.2 Releases Tax Declaration or cancellation
None5 minutesAssessment Records Management Division
TOTALP300.00/parcel1 hour
20 minutes

8.  Request for Issuance of New Tax Declaration

Subdivision (Lots only & assigning of PIN to building or improvements)

OFFICE:CITY ASSESSOR’S OFFICE/ Administrative & Records Division
CLASSIFICATIO NComplex Transaction (1–20-day transaction)
TYPE OF TRANSACTIONGovernment to Citizens (G2C)
WHO MAY AVAIL:All Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest.
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
1. Data Subject Consent FormCity Assessor’s Office, Front Desk
2. Transfer Certificate of Titles of the Subdivided Mother Lot & Subdivision Plan/Consolidation- Subdivision PlanRegister    of    Deeds    (Titles)    & Bureau     of      lands     (Approved Subdivision/Conso.-Subd. Plan)
3. Deed of Conveyance/Affidavit of PartitionProperty Owner
4. Transfer tax receipt (original or certified copy from CTO & photo copy)City Treasurer’s Office
5. Tax Clearance or RPTR (present Original and/or photocopy of latest year full payment)City Treasurer’s Office
6. (Optional) Electronic – Certificate AuthorizingRegistration (CAR), duplicate or photocopy (AO 186, s2007) – reflecting lot & buildingBureau of Internal Revenue
7. Tax Declaration of Improvement if existing 
CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1.Submits Checklist    of Requirement s 1-71.1 Receives & validates requirements

1.2 Issues order of payment
None


None
        5 minutes/lotOwner/ Representative       Administrative & Records Management Division/ Receiving Officer, Clerk
2. Pay corresponding fee @ Fees Section, City Treasurer’s Office2.1Cashier Section,                 City Treasurer’s OfficePhp100.00/ tax declaration oflot & building10 minutesOffice of the City Treasurer, Billing/     Cashier Officer
3. Presents corresponding OR3.1 Processes Subdivision or Consolidation by assigning PIN on both lot/s & building/s & plot subd. plan on tax mapsNone5 minutes/ lot or buildingField Appraisal Division   &    Tax Mapping Division
 3.2 Attaches OR   
4.Affixes signature& Receives Tax Declaration4.1 Submits for signature/ approval a fixes SignatureNone5 minutes/lot or buildingAssessment Records Management Division

Approving Officer,         City Assessor, Releasing Officers/ Clerk
TOTALP100.00/ Lot
& Building
Varies in time

INTERNAL SERVICES

APPRAISAL REPORT

OFFICE/DIVISION/S ECTION:CITY ASSESSOR’S OFFICE/ Administrative & Records Division
CLASSIFICATION:Highly Technical (1–20-day transaction)
TYPE OF TRANSACTION:Government to Citizens (G2C)
WHO MAY AVAIL:All Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest.
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
1. Memorandum/Request from City Government Offices/Department or any Government AgenciesCity Assessor’s Office, Front Desk
2. Subject Property Transfer Certificate of Title/Condominium Certificate of Title (Present original or authenticated copy from Registry of Deeds)Register of Deeds
CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1.Submits Checklist of Requirements 1-6      1.1Receives & validates requirements      None      5 minutesCity              Government Offices/Department or any Government Agencies   Administrative & Records Management Division/ Receiving Officer, Clerk
 Ocular Inspection   Data GatheringNone10 daysField          Appraisal Division       &        Tax Mapping Division
 3.1Processing of gathered data and ocular inspection into an Appraisal Report   Affixes   Signature to certify values 1 dayAdministrative & Records Management Division   City Appraisal Committee
4. Receives Appraisal Report4.1    Submits Appraisal ReportNone10 minutesAssessment Records Management Division
TOTAL11 Days