I. Mandate:
City Assessor’s Office shall take charge of the discovery, classification, appraisal, assessment and valuation of all real properties within the territorial jurisdiction which shall be used as the basis for taxation. The duties include the preparation, installation and maintenance of a system of tax mapping and records management and the preparation of a Schedule of Fair Market Values of the different classes of real property within its territory.
We envision the city assessors’ office of Tarlac, to be of friendly dedicated public servants, with its goal of generating more income for the city through increased real property tax assessments, while providing honest, prompt & courteous service to the people of Tarlac.
The City Assessor’s Office (CAO) commits:
To discover, list & appraise all real property situated within the jurisdiction of Tarlac City in accordance with existing assessment rules & regulation in order to increase the taxable value of the City.
To maintain a systematic & effective accounting & inventory of all real property units through computerized Real Property Tax Administration (RPTA) System.
To provide the taxpayers, with friendly, prompt, efficient & courteous assessment service at all times.
IV. SERVICE PLEDGE:
R – Reliability, dependability, in workforce and assessment records
P – Perseverance, devotion and dedication to duty
A – Accountability, responsible and liable for results and actions
T – Teamwork, the important role and cooperative action of everyone
S – Service excellence with integrity and professionalism
EXTERNAL SERVICES
1. Requests for Certified True Copy of Real Property Assessment Documents, Tax Mapping Information and certifications
Issuance of Certified True Copy of Tax Declaration
| OFFICE: | CITY ASSESSOR’S OFFICE/ Administrative & Records Division/ Receiving & Releasing Section |
| CLASSIFICATION | Simple Transaction (1 day transaction) |
| TYPE OF TRANSACTION | Government to Citizens (G2C) |
| WHO MAY AVAIL | All Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. Data Subject Consent Form | City Assessor’s Office, Receiving Section, Front Desk |
| 2. Photo copy of valid ID/Residence Certificate | Owner |
| 3. Photo copy of Title/TD or real property tax receipt and other reference for property identification | Owner/Authorized Representative |
| 4. Additional requirements for authorized representative requesting: -Owner’s authorization/special power of attorney -Photo copy of valid ID | Owner/Authorized Representative |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1.Submits duly accomplished Data Subject Consent Form & Checklist Requirements 2–4 | 1.1 Validates request; 1.2. Receives request and issue order of payment | None | 5 minutes | Administrative & Records Management Division/ Receiving Officer, Clerk |
| 2. Pay corresponding fee @ Fees Section, City Treasurer’s Office | 2.1 Cashier Section, City Treasurer’s Office 2.2 Verifies property requested 2.3 Prints computerized copy of TD or | Php50.00 for personal or simple copy of TD Php100.00 for Certified True Copy | 10 minutes 5 minutes 5 minutes | Office of the City Treasurer, Billing/Cashier Officer Assessment Records Section Assessment Records Section |
| 3. Presents corresponding OR 15 minutes | 3.1 Attaches OR to the request and issues claim stub; 3.2 Stamps printed/ photocopied TD | None | 5 minutes | Assessment Records Management Division |
| 4. Waits & Receives certified copy of TD | 4.1 Submits for signature/ approval, Affixes Signature 4.2 Releases TD | None | 5 minutes | Assessment Records Management Division Releasing Officers/Clerk |
| TOTAL | Php70.00 Or 100.00 | 35 minutes |
2. Issuance of Property Holding Certification (With Property/No Property) & Certification of Improvement (No Improvement/With Improvement)
Verification & Ocular inspection/Issuance of Computer Print-out
| OFFICE: | CITY ASSESSOR’S OFFICE/ Administrative & Records Division/ Receiving & Releasing Section |
| CLASSIFICATION | Simple Transaction (1 day transaction) |
| TYPE OF TRANSACTION | Government to Citizens (G2C) |
| WHO MAY AVAIL | All Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. Data Subject Consent Form | City Assessor’s Office, Receiving Section, Front Desk |
| 2. Photo copy of valid ID/Residence Certificate | Owner |
| 3. Photo copy of Title/TD or real property tax receipt and other reference for property identification | Owner/Authorized Representative |
| 4. Additional requirements for authorized representative requesting: -Owner’s authorization/special power of attorney -Photo copy of valid ID | Owner/Authorized Representative |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCE SSI NG TIME | PERSON RESPONSIBLE |
| 1.Submits duly accomplished Data Subject Consent Form & Checklist Requirements 2 – 4 | Validates request; Receives request and issue order of payment | None | 5 minutes | Administrative & Records Management Division/ Receiving Officer, Clerk |
| 2. Pay corresponding fee @ Fees Section, City Treasurer’s Office | 2.1Cashier Section, City Treasurer’s Office | Php100.00 for Certification | 10 minutes 5 minutes 5 minutes | Office of the City Treasurer, Billing/Cashier Officer |
| 2.2 Verifies property requested, (Conducts Ocular Inspection for Certificate of No- Improvement) Prints certification | Php200.00 | 5 minutes 1 hour 3 minutes | Assessment Records Section Field Appraisal & Tax Mapping Division Admin & Records Division | |
| 3. Presents corresponding OR | 3.1 Attaches OR to the request Stamps printed/pho tocopied TD | None | 5 minutes | Assessment Records Management Division |
| 4. Waits & Receives certification | 4.1 Submits for signature/ approval, Affixes Signature 4.2 Releases certification | None | 5 minutes | Assessment Records Management Division Releasing Officers/Clerk |
| TOTAL | Php100.00 or 300.00 | 1 hour, 26 minutes |
3. Requests for Tax Mapping Information
Certification of Adjoining Lot Ownership or existing road Certificate of Property Location & Vicinity
| OFFICE: | CITY ASSESSOR’S OFFICE/ Administrative & Records Division / Receiving & Releasing Section |
| CLASSIFICATION | Simple Transaction (1 day transaction) |
| TYPE OF TRANSACTION | Government to Citizens (G2C) |
| WHO MAY AVAIL | All Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. Data Subject Consent Form | City Assessor’s Office, Receiving Section, Front Desk |
| 2. Photo copy of valid ID/Residence Certificate | Owner |
| 3. Photo copy of Title/TD or real property tax receipt and other reference for property identification | Owner/Authorized Representative |
| 4. Additional requirements for authorized representative requesting: – Owner’s authorization/special power of attorney -Photo copy of valid ID | Owner/Authorized Representative |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1.Submits duly accomplished Data Subject Consent Form & Checklist Requirements 2– 4 | 1.1 Validates request; 1.2 Receives request and issue order of payment | None | 5 minutes | Administrative & Records Management Division/ Receiving Officer, Clerk |
| 2. Pay corresponding fee @ Fees Section, City Treasurer’ s Office | 2.1 Cashier Section, City Treasurer’s Office | Php100. 00 for Certification | 10 minutes 5 minutes 5 minutes | Office of the City Treasurer, Billing/Cashier Officer |
| 2.2 Verifies property requested (Conducts Ocular Inspection for existing road) | Php200.00 | 5 minutes 1 hour | Assessment Records Section Field Appraisal & Tax Mapping Division | 2.4 Verifies property requested (Conducts Ocular Inspection for existing road) |
| 2.3 Prints certification | minutes | Admin & Records Division | 2.5 Prints certification | |
| 3.1 Attaches OR to the request Stamps printed/ photocopied TD | None | 5 minutes | Assessment Records Management Division | 3.2 Attaches OR to the request Stamps printed/photocopi ed TD |
| 4.1 Submits for signature/ approval, Affixes Signature Releases certification | None | 5 minutes | Assessment Records Management Division Releasing Officers/Clerk | 4.2 Submits for signature/ approval, Affixes Signature Releases certification |
| TOTAL | Php100.00 Or 300.00 | 1 hour, 26 minutes |
Transfer (Lot only or Single Condominium Unit)
| OFFICE: | CITY ASSESSOR’S OFFICE/ Administrative & Records Division |
| CLASSIFICATION | Simple Transaction (1 day transaction) / Complex |
| TYPE OF TRANSACTION | Government to Citizens (G2C) |
| WHO MAY AVAIL | All Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. Data Subject Consent Form | City Desk Assessor’s Office, Front |
| 2. Transfer Certificate of Title/Condominium Certificate of Title (Present original or authenticated copy from Registry of Deeds) | Register of Deeds |
| 3. Deed of Conveyance | Property Owner |
| 4. Transfer tax receipt (original or certified copy from CTO & photo copy) | City Treasurer’s Office |
| 5. Tax Clearance or RPTR (present Original and/or photocopy of latest year full payment) | City Treasurer’s Office |
| 6. Electronic – Certificate Authorizing Registration (eCAR), duplicate or photocopy (AO 186, s2007) | Bureau of Internal Revenue |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1.Submits Checklist of Requirements 1-6 | 1.1 Receives & validates requirements 1.2 Issues order of payment | None None | 5 minutes | Administrative & Records Management Division/ Receiving Officer, Clerk |
| 2. Pay corresponding fee @ Fees Section, City Treasurer’s Office | 2.1 Cashier Section, City Treasurer’s Office | Php100.00/ tax declaration | 10 minutes | Office of the City Treasurer, Billing/Cashier Officer |
| 3. Presents corresponding OR | 3.1 Processes transfer 3.2 Attaches OR | None | 5 minutes | Assessment Records Management Division |
| 4. Waits & Receives Tax Declaration | 4.1 Submits for signature/ approval, Affixes Signature Releases certification | None | 5 minutes | Assessment Records Management Division Approving Officer, City Assessor Releasing Officers/Clerk |
5. New Assessment (All building structures & machinery)
| OFFICE: | CITY ASSESSOR’S OFFICE/ Administrative & Records Division/Field Appraisal Division & Tax Mapping Division |
| CLASSIFICATION | Simple Transaction (1 day transaction) / Complex |
| TYPE OF TRANSACTION | Government to Citizens (G2C) |
| WHO MAY AVAIL | All Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. Data Subject Consent Form | CityDesk Assessor’s Office, Front desk |
| 2. Building Plan (with Building Permit) or Machinery Acquisition Cost (with OR any proof of cost or price) | Owner |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSIN G TIME | PERSON RESPONSIBLE |
| 1. Submits Checklist Of Requirements 1 – 2 | 1.1 Receives & validates requirements 1.2 Issues order of payment | None None | 5 minutes | Administrative & Records Management Division/ Receiving Officer, Clerk |
| 2. Pay corresponding fee @ Fees Section, City Treasurer’s Office | 2.1 Cashier Section, City Treasurer’s Office | Php100.00/ tax declaration Php200.00 inspection fee | 10 minutes | Office of the City Treasurer, Billing/Cashier Officer |
| 3. Presents corresponding OR | 3.1 Inspects & Processes Assessed Value for tax Declaration 3.2 Attaches OR | None | 1 hour | Field Appraisal Division & Tax Mapping Division Assessment Records Management Division |
| 4. Waits & Receives Tax Declaration | 4.1 Submits for signature/ approval, Affixes Signature Releases Tax Declaration | None | 5 minutes | Assessment Records Management Division Approving Officer City Assessor Releasing Officers/Clerk |
| TOTAL | P300.00/parcel | 25 minutes |
6. Request for Issuance of New Tax Declaration
Transfer (Lot with Building/Machinery/Improvement)
| OFFICE: | CITY ASSESSOR’S OFFICE/ Administrative & Records Division |
| CLASSIFICATION | Complex Transaction (1–3-day transaction) / Complex |
| TYPE OF TRANSACTION | Government to Citizens (G2C) |
| WHO MAY AVAIL | All Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. Data Subject Consent Form | City Assessor’s Office, Front Desk |
| 2. Transfer Certificate of Title/Condominium Certificate of Title (Present original or authenticated copy from Registry of Deeds) | Register of Deeds |
| 3. Deed of Conveyance indicating the improvements as part of the sale | Property Owner |
| 4. Transfer tax receipt (original or certified copy from CTO & photo copy) | City Treasurer’s Office |
| 5. Tax Clearance or RPTR (present Original and/or photocopy of latest year full payment) | City Treasurer’s Office |
| 6. Electronic – Certificate Authorizing Registration (CAR), duplicate or photocopy (AO 186, s2007) – reflecting lot & building | Bureau of Internal Revenue |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1.Submits Checklist of Requirements 1 – 6 | 1.1 Receives & validates requirements 1.2 Issues order of payment | None None | 5 minutes | Administrative & Records Management Division/ Receiving Officer, Clerk |
| 2. Pay corresponding fee @ Fees Section, City Treasurer’s Office | 2.1 Cashier Section, City 1.3 Treasurer’s Office | Php100.00/ tax declaration of lot & building | 10 minutes | Office of the City Treasurer, Billing/Cashier Officer |
| 3. Presents corresponding OR | 3.1 Processes transfer 3.2 Attaches OR | None | 5 minutes | Assessment Records Management Division |
| 4.Waits & Receives Tax Declaration | 4.1Submits for signature/ approval, | None | 5 minutes | Assessment Records Management Division |
| Affixes Signature Releases certification | Approving Officer, City Assessor Releasing Officers/Clerk | |||
| TOTAL | P200.00 for Lot & Building | 25 minutes |
7. Requests for Correction/Cancellation of Assessment (re-assessment)
| OFFICE: | CITY ASSESSOR’S OFFICE/ Administrative & Records Division/Field Appraisal Division & Tax Mapping Division |
| CLASSIFICATION | Complex Transaction (1 – 3-day transaction) |
| TYPE OF TRANSACTION | Government to Citizens (G2C) |
| WHO MAY AVAIL | All Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. Data Subject Consent Form | City DeskAssessor ’s Office, Front Desk |
| 2. Application for Correction/Cancellation of Assessment (Land/Building/Machinery) with sworn statement | Owner |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1.Submits Checklist of Requirements 1-2 | 1.1 Receives & validates requirements 1.2 Issues order of payment | None None | 5 minutes | Administrative & Records Management Division/ Receiving Officer, Clerk |
| 2. Pay corresponding fee @ Fees Section, City Treasurer’s Office | 2.1 Cashier Section, City Treasurer’s Office | Php100.00/ tax declaration – correction or certificate of cancellation Php200.00 inspection fee | 10 minutes | Office of the City Treasurer, Billing/Cashier Officer |
| 3. Presents corresponding OR | 3.1 Inspects & Processes re-assessed value for tax declaration 3.2 Attaches OR | None | 1 hour | Field Appraisal Division & Tax Mapping Division Assessment Records / Management Division |
| 4. Waits & Receives Tax Declaration or cancellation | Affixes Signature. 4.2 Releases Tax Declaration or cancellation | None | 5 minutes | Assessment Records Management Division |
| TOTAL | P300.00/parcel | 1 hour 20 minutes |
8. Request for Issuance of New Tax Declaration
Subdivision (Lots only & assigning of PIN to building or improvements)
| OFFICE: | CITY ASSESSOR’S OFFICE/ Administrative & Records Division |
| CLASSIFICATIO N | Complex Transaction (1–20-day transaction) |
| TYPE OF TRANSACTION | Government to Citizens (G2C) |
| WHO MAY AVAIL: | All Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. Data Subject Consent Form | City Assessor’s Office, Front Desk |
| 2. Transfer Certificate of Titles of the Subdivided Mother Lot & Subdivision Plan/Consolidation- Subdivision Plan | Register of Deeds (Titles) & Bureau of lands (Approved Subdivision/Conso.-Subd. Plan) |
| 3. Deed of Conveyance/Affidavit of Partition | Property Owner |
| 4. Transfer tax receipt (original or certified copy from CTO & photo copy) | City Treasurer’s Office |
| 5. Tax Clearance or RPTR (present Original and/or photocopy of latest year full payment) | City Treasurer’s Office |
| 6. (Optional) Electronic – Certificate AuthorizingRegistration (CAR), duplicate or photocopy (AO 186, s2007) – reflecting lot & building | Bureau of Internal Revenue |
| 7. Tax Declaration of Improvement if existing |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1.Submits Checklist of Requirement s 1-7 | 1.1 Receives & validates requirements 1.2 Issues order of payment | None None | 5 minutes/lot | Owner/ Representative Administrative & Records Management Division/ Receiving Officer, Clerk |
| 2. Pay corresponding fee @ Fees Section, City Treasurer’s Office | 2.1Cashier Section, City Treasurer’s Office | Php100.00/ tax declaration oflot & building | 10 minutes | Office of the City Treasurer, Billing/ Cashier Officer |
| 3. Presents corresponding OR | 3.1 Processes Subdivision or Consolidation by assigning PIN on both lot/s & building/s & plot subd. plan on tax maps | None | 5 minutes/ lot or building | Field Appraisal Division & Tax Mapping Division |
| 3.2 Attaches OR | ||||
| 4.Affixes signature& Receives Tax Declaration | 4.1 Submits for signature/ approval a fixes Signature | None | 5 minutes/lot or building | Assessment Records Management Division Approving Officer, City Assessor, Releasing Officers/ Clerk |
| TOTAL | P100.00/ Lot & Building | Varies in time |
INTERNAL SERVICES
APPRAISAL REPORT
| OFFICE/DIVISION/S ECTION: | CITY ASSESSOR’S OFFICE/ Administrative & Records Division |
| CLASSIFICATION: | Highly Technical (1–20-day transaction) |
| TYPE OF TRANSACTION: | Government to Citizens (G2C) |
| WHO MAY AVAIL: | All Tarlac City real property owners/tax payers, buyers, brokers, Consultants, realtors/developers, and other parties of interest. |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. Memorandum/Request from City Government Offices/Department or any Government Agencies | City Assessor’s Office, Front Desk |
| 2. Subject Property Transfer Certificate of Title/Condominium Certificate of Title (Present original or authenticated copy from Registry of Deeds) | Register of Deeds |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1.Submits Checklist of Requirements 1-6 | 1.1Receives & validates requirements | None | 5 minutes | City Government Offices/Department or any Government Agencies Administrative & Records Management Division/ Receiving Officer, Clerk |
| Ocular Inspection Data Gathering | None | 10 days | Field Appraisal Division & Tax Mapping Division | |
| 3.1Processing of gathered data and ocular inspection into an Appraisal Report Affixes Signature to certify values | 1 day | Administrative & Records Management Division City Appraisal Committee | ||
| 4. Receives Appraisal Report | 4.1 Submits Appraisal Report | None | 10 minutes | Assessment Records Management Division |
| TOTAL | 11 Days |