I. Mandate
The City Engineer’s Office is the over-all in-charge of construction, maintenance of roads, drainage, bridges, streetlights, planning and design of various infrastructure and supervision of public works in the city; implementation of PD 1096 National Building Code of the Phils. and BP 344 – Enhancing mobility of disabled and all City ordinances in connection to practice of infrastructure development.
II. Vision
Envisions a place harmonious to Almighty God, mankind and nature geared towards modernization of infrastructures to step up economic, physical and social development environmentally friendly and ecologically balance with nature.
III. Mission
To deliver to the people with Courtesy, Efficiency and Orderliness, the service above all things guided by the Almighty God specifically in the practice of infrastructure development for best design and maximum safety, best use and occupancy, and best maintenance of structures.
IV. Service pledge
The City Engineer’s Office pledges to ensure that the construction, improvement and existence of infrastructure and other community facilities are undertaken with maximum results; takes charge of all infrastructure development, public works and other engineering matters, cleaning, ditching, declogging of drainage lines, repair of drainage lines and manholes, asphalt patching of roads and potholes, repair and maintenance of bridges, paintings and repair of street signs, restoration of damaged pavement; to constantly monitor the overall condition of all necessary infrastructure facilities in order to sustain their usefulness and to address vital engineering concerns in critical areas of the city. We will provide technical advice on cost estimates, program of works and other staff support needed in policy formulation and project implementation; promptly assess and issue building, electrical, mechanical, sanitary, demolition, fencing and excavation permits; and conduct inspection to all building establishments within the city.
Construction permits are secured prior to the construction, alteration, repair, conversion, demolition, or addition of any building or structure or any portion thereof, within the territorial jurisdiction of Tarlac City.
A. Building Permit (New/Renovation)
- Simple Permit Applications- those which pertain to simple structures. Simple structures are those with a maximum floor area of 1,500 sq.m.;
1. Single dwelling residential building which are not more than three (3) story high;
2. Commercial buildings which are not more than two (2) story high;
3. Interior renovations inside a building which already has a building permit and certificate of occupancy;
4. Warehouse of not more than two (2) story high, which is not for the storage of hazardous or combustible materials.
- Complex Permit Applications- those which do not pertain to simple structures as above defined.
B. Ancillary Permits
- Mechanical Permit
- Sanitary / Plumbing Permit
- Electronics Permit
- Electrical Wiring Permit
C. Accessory Permits
- Fencing Permit
- Repair Permit
- Demolition Permit
- Temporary Sidewalk Enclosure
- Ground Preparation and Excavation Permit
- Structural Signboard / Billboard Permit
| OFFICE: | Office of the Building Official through the: 1. Permit Processing for Simple Applications in collaboration with the City Planning and Development Office and the Bureau of Fire Protection; |
| CLASSIFICATION: | Highly Technical |
| TYPE OF TRANSACTION: | Government to Citizen/ Government to Business/ Government to Government (G2C/G2B/G2G) |
| WHO MAY AVAIL: | Any person, firm or corporation, including any agency or instrumentality of the government, who wants to construct, alter, repair, convert, move, demolish, add any building or structure or any portion thereof within the territorial jurisdiction of Tarlac City shall apply for a corresponding construction permit. (Section 301, Paragraph 1 of the NBCP). |
| DOCUMENTARY REQUIREMENTS: | For a more detailed list of requirements specific for each type of application, please visit City Engineer’s Office, 2nd floor, Tarlac City Hall. |
| CHECKLIST REQUIREMENTS | WHERE TO SECURE |
| FOR SIMPLE BUILDING PERMIT APPLICATIONS (New & Renovation) | |
| Proof of ownership and/or right to build on property (Certified True Copy of Transfer Certificate of Title, if applicant is the registered owner. Additional legal document showing right to build when applicant is not the registered owner) | Land Registration Authority for the Certified True Copy Transfer Certificate of Title Applicant, for the legal document |
| Real property tax declaration on land | Office of the City Assessor |
| Real property tax payments (updated) | City Treasurer’s Office |
| Previous Building Permit or previous Certificate of Occupancy and previous approved plans (if for renovation) | – Applicant. If applicant no longer has a copy, this may be requested from the Office of the Building Official through its Administrative Staff which will be received by the receiving personnel. |
| Locational Clearance Application form | CPDO |
| Fire Safety Evaluation Clearance Application form | Fire Department |
| Building Permits Application forms | CEO |
| PRC IDs & PTRs | Applicant |
| Building plans (signed & sealed) | Applicant |
| Supporting Technical documents (signed & sealed) | Applicant |
| FOR SIMPLE BUILDING PERMIT APPLICATIONS (Interior renovation inside malls) | |
| Lease Contract or Mall Certification | Applicant |
| Locational Clearance Application form | CPDO |
| Fire Safety Evaluation Clearance Application form | Fire Department |
| Building Permits Application forms | CEO |
| PRC IDs & PTRs | Applicant |
| Building plans (signed & sealed) | Applicant |
| Supporting Technical documents (signed & sealed) | Applicant |
| FOR COMPLEX BUILDING PERMIT APPLICATIONS (New & Renovation) | |
| Proof of ownership and/or right to build on property (Certified True Copy of Transfer Certificate of Title, if applicant is the registered owner. Additional legal document showing right to build when applicant is not the registered owner) | Land Registration Authority for the Certified True Copy Transfer Certificate of Title Applicant, for the legal document |
| Real property tax declaration on land | Office of the City Assessor |
| Real property tax payments (updated) | City Treasurer’s Office |
| Previous building permit or previous Certificate of Occupancy and previous approved plans (if for renovation, addition or extension) | Applicant. If applicant no longer has a copy, this may be requested from the Office of the Building Official through its Administrative Staff which will be received by the receiving staff. |
| Locational Clearance (LC) | This will be received by the receiving personnel of the Office of the Building Official and will be transmitted to the City Planning and Development Office (CPDO). |
| Fire Safety Evaluation Clearance (FSEC) | This will be received by the receiving personnel of the Office of the Building Official and will be transmitted to the Bureau of Fire Protection |
| Building Permits Application forms | Applicant |
| PRC IDs & PTRs | Applicant |
| Building plans (signed & sealed) | Applicant |
| Supporting Technical documents (signed & sealed) | Applicant |
| FOR DEMOLITION PERMIT APPLICATIONS | |
| – Proof of ownership and/or right to demolish the structure / improvement (Certified True Copy of Transfer Certificate of Title, if applicant is the registered owner. | – Land Registration Authority for the Certified True Copy Transfer Certificate of Title |
| – Additional legal document showing right to demolish the structure / improvement when applicant is not the registered owner) | – Applicant, for the legal document |
| Real property tax declarations (lot and building) | Office of the City Assessor |
| Real property tax certification/ clearance (lot and building) | City Treasurer’s Office |
| Barangay Clearance | Barangay Hall having territorial jurisdiction |
| Application form | Applicant |
| PRC IDs & PTRs | Applicant |
| Supporting Technical documents (signed & sealed) | Applicant |
| FOR GROUND PREPARATION AND EXCAVATION PERMIT APPLICATIONS | |
| Proof of ownership and/or right to build on property (Certified True Copy of Transfer Certificate of Title, if applicant is the registered owner. Additional legal document showing right to build when applicant is not the registered owner) | Land Registration Authority for the Certified True Copy Transfer Certificate of Title Applicant, for the legal document |
| Real property tax declarations on Land | Office of the City Assessor |
| Locational Clearance (LC) Application Form | This will be received by the receiving personnel of the Office of the Building Official and will be transmitted to the City Planning and Development Office (CPDO) |
| Application form | Applicant |
| PRC IDs & PTRs | Applicant |
| Building plans (signed & sealed) | Applicant |
| Supporting Technical documents (signed & sealed) | Applicant |
| Cash bond (Section 304, Paragraph 4, NBCP) | Applicant |
| FOR REPAIR/RENOVATION PERMIT APPLICATIONS | |
| Previous Building Permit or Certificate of Occupancy with Approved Plans | Applicant. If applicant no longer has a copy, this may be requested from the Office of the Building Officialthrough its Administrative staff which will be received by the receiving personnel. |
| Real property Improvement tax declarations for Land and | Office of the City Assessor |
| Real property tax certification/ clearance | Office of the City Treasurer |
| Barangay Clearance | Barangay jurisdiction Hall having territorial |
| Application form | Applicant |
| PRC IDs & PTRs | Applicant |
| FOR FENCING PERMIT APPLICATIONS | |
| Proof of ownership and/or right to build on property (Certified True Copy of Transfer Certificate of Title, if applicant is the registered owner. Additional legal document showing right to build when applicant is not the registered owner) | Land Registration Authority for the Certified True Copy Transfer Certificate of Title Applicant, for the legal document |
| Real property tax declarations | Office of the City Assessor |
| Real property tax certification/ clearance | City Treasurer’s Office |
| Barangay Clearance | Barangay Hall havingterritorial jurisdiction |
| Application form | Applicant |
| PRC IDs & PTRs | Applicant |
| Lot plan (indicating the length of the fence, location and width of the gate/ opening) | Applicant |
| Building Plans (with Structural Plan for fence more than 1.80 meters) | Applicant |
| Supporting Technical documents (signed & sealed) | Applicant |
| FOR STAND-ALONE SANITARY/PLUMBING PERMIT APPLICATIONS | |
| Previous Building Permit | Applicant. If applicant no longer has a copy, this may be requested from the Office of the Building Official through its Administrative staff which will be received by the receiving personnel. |
| Application form | Applicant |
| PRC IDs & PTRs | Applicant |
| Plans (signed & sealed) | Applicant |
| Supporting Technical documents (signed & sealed) | Applicant |
| FOR TEMPORARY SIDEWALK ENCLOSURE PERMIT APPLICATIONS | |
| Building Permit (On-going Project) | Applicant. If applicant no longer has a copy, this may be requested from the Office of the Building Official through its Administrative staff which will be received by the receiving personnel. |
| Barangay Clearance | Barangay Hall having territorial jurisdiction |
| Application form | Applicant |
| PRC IDs & PTRs | Applicant |
| Plans (signed & sealed) | Applicant |
| Supporting Technical documents (signed & sealed) | Applicant |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERS ON RESPONSI BLE |
| Submit complete documentary requirements at the Receiving area | – Check for completeness of documents. Inform applicant, through phone call or text message., if submitted documents are complete or not (along with list of deficiencies) . | – 30 minutes checking by receiving staff of the completeness of the documentary requirements as per generated checklist | – Receiving staff |
| Internal Process (verification and evaluation): (Day 1 to Day 5) for Simple Applications (Day 2 to Day 10) for Complex Applications | 5 working days (Day 1 to Day 5) for simple applications, 9 working days (Day 2 to Day 10) for complex applications. | Evaluators and Building Official |
| 2a.) If application is compliant, instruct applicant, to pick up the order of payment2b.) If the application is not compliant, instruct applicant to get the application documents and complete the deficient documents based on the Comprehensive Compliance Report. | Real Time | Receiving staff . |
| 3a.) If the application is compliant, get the Order of Payment (O.P.) at the Releasing Area. 3b.) If the application is not compliant, get deficient documents from the Releasing Area. (Refer with your design professionals for the necessary corrections as indicated on the evaluation sheets.) 3c.) Submit the corrected documents to Receiving Area | 3a.) Release the Order of Payment (O.P.). 3b.) Release then on- compliant documents to the applicant. Internal Process: Evaluate corrected documents: If approved, notify the applicant through phone call or text message for the claiming of the Order of Payment. If the documents are still deficient, notify the applicant through phone | Real Time 5 Minutes | Releasing Staff . . Evaluator s, the Building Official |
| call or text message to claim the Compliance Report together with the application documents. | |||||
| Pay at the Cashier of the City Treasurer’s Office at Window 4 or 5. | (Issue the official receipt) | Refer to Sched of Fees | (Cashier of the Tarlac City Treasure r’s Office at window 13 or 14) | ||
| Return O.R. of payment along with listed deficiencies (See Notice of Deficiency, if any) | 5a)Encode O.R.; 5b) Receive submitted deficiencies based on the Notice of Deficiency 5c) If compliant, instruct applicant to pick up the Approved Permits and documents. Internal Process: Print the Approved Permits and release the approved documents to the applicant for duplication | Real Time 5 minutes | Applicant Releasing Staff at Releasing Area | ||
| Reproduce Approved Building Plans and submit duplicate copies to Releasing Area Affidavit of Undertaking prior to the release of permit | Receive the duplicate copies of approved plans, permits and clearances. | Real Time 10 minutes | Applicant Releasing Staff at Releasing Area |
| TOTAL: | If application documents are compliant 5 working days for simple application. 10 working days for complex application |
1. ISSUANCE OF ELECTRICAL OR WIRING PERMITS WITH CERTIFICATES OF FINAL ELECTRICAL INSPECTION
Electrical permits with certificate of electrical inspection are secured prior to application for electrical service connection, reconnection, and relocation or remodeling of existing electrical installation or for energization of temporary construction facility within the territorial jurisdiction of Tarlac City.
| OFFICE: | Office of the Building Official | |
| CLASSIFICATION: | Highly Technical | |
| TYPE OF TRANSACTION: | Government to Citizen/Government to Government to Government (G2C/G2B/G2G)Business | / |
| WHO MAY AVAIL: | Any person, firm or corporation, including any agency or instrumentality of the government who wants to get a new electrical connection, reconnection, relocation or remodeling of existing electrical installation or for energization of temporary construction facility within the territorial jurisdiction of Tarlac City shall apply for an electrical permit with certificate of electrical inspection (CEI). | |
| DOCUMENTARY REQUIREMENTS: | For a more detailed list of requirements specific for each type of application, please visit City Engineer’s Office, 2nd floor, Tarlac City Hall. | |
| CHECKLIST REQUIREMENTS | WHERE TO SECURE | |
| General Requirements | ||
| Application forms | Applicant | |
| PRC IDs & PTRs | Applicant | |
| Building Connection) Permit for Temporary Meter | Applicant | |
| Location Map/Sketch (in a bond paper) | Applicant | |
| Affidavit of Undertaking and Commitment | Applicant | |
| Notarized Authorization Letter (for applicant’s representative) | Applicant | |
| Electrical Plans (if more than 5kW w/ signed & sealed) –minimum size: 20’’ x 30’’ Fire Clearance | Applicant |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCES S-ING TIME | PERSON RESPONSIBLE |
| .1 | How to file your application |
| Submit complete application documents. | Internal Process: Encode the details of the application | 10 Minutes | Receiving Staff | |
| Internal Process (verification and evaluation). If the application is compliant, issue the order of Payment. If the application is not compliant, inform the applicant through phone call or text message of the Compliance Report | 5 Working Days | Electrical Inspector |
| 2 | How to follow up the release of your Order of Payment (after 5 working days): |
| a.) If the application is compliant, inform the applicant to pick up the order of payment (OP). 2b.) If the application is not compliant, inform the applicant to get the application documents and complete deficient documents based on the Comprehensive Compliance Report. | Real Time |
| 3 | How to claim your Order of Payment (O.P.) |
| Present a valid ID and authorization letter (if representative) to the Releasing Staff at Window 1. Get the Order of Payment | Release the Order of Payment (O.P.). | 5 minutes | Releasing Staff |
| Pay at the Cashier of the City Treasurer’s Office at Window 4 or 5. | (Issue the official receipt) | Refer to the sched of fees | (Cashier of the Tarlac City Treasurer’s Office at Window 4 or 5) | |
| Present a valid ID and authorization letter (if representative). Bring the official receipt (O.R.) to the OBO – Releasing Staff | Internal Process: Encodes the O.R. number. Print Certificate of Final Electrical Inspection (CFEI) Release Electrical Permit with Certificate of Final Electrical Inspection (CFEI). | 3 minutes 5 minutes 10 minutes | Releasing Staff Electrical inspector Evaluator, Releasing Staff |
2. ISSUANCE OF CERTIFICATES OF FINAL ELECTRICAL INSPECTION (CFEI)
A Certificate of Final Electrical Inspection is secured prior to energizing a new permanent electrical connection for a newly constructed building/structure within the territorial jurisdiction of Tarlac City.
| OFFICE: | Office of the Building Official |
| CLASSIFICATION: | Highly Technical |
| TYPE OF TRANSACTION: | Government to Citizen/ Government to Business/ Government to Government (G2C/G2B/G2G) |
| WHO MAY AVAIL: | Any person, firm or corporation, including any agency or instrumentality of the government who wish to get a new permanent electrical connection for a newly constructed building/structure within the territorial jurisdiction of Tarlac City shall apply for a corresponding certificate of final electrical inspection. (Section 309, Paragraph 1 of the NBCP) |
| DOCUMENTARY REQUIREMENTS: | For a more detailed list of requirements specific for each type of application, please visit City Engineer’s Office, 2nd floor, Tarlac City Hall. |
| CHECKLIST REQUIREMENTS | WHERE TO SECURE |
| Photocopy of the approved Building Permit | Applicant |
| Photocopy of the approved Wiring Electrical permit | Applicant |
| Certificate of Completion for Electrical Works w/ PRC ID & PTR | Applicant |
| Approved Electrical Plans | Applicant |
| Supporting Technical Documents | Applicant |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESS- ING TIME | PERSON RESPONSIBL E |
| How to file your application | ||||
| Submit complete application document s. | Internal Process: Encode the details of the application | 10 Minutes | Receiving Staff |
| Internal Process (verification and evaluation). If the application is compliant, issue the order of Payment (O.P.) If the application is not compliant, inform the applicant of the Compliance Report | 5 Working Days | Electrical Inspector |
| How to follow up your application (after 5 working days): | ||||
| Through telephone call or text message | 2a.) If application is compliant, instruct applicant to pick up the order of payment (OP). 2b.) If the application is not compliant, instruct applicant to get the application documents and complete the deficient documents based on the Comprehensive Compliance Report. | Real Time |
| How to claim your CFEI: | ||||
| Present a valid ID and notarized authorization letter (if representative) to the Releasing Staff | Release the CFEI. | 5 to 10 minutes | Releasing Staff |
3. ISSUANCE OF STAND-ALONE MECHANICAL PERMITS
Mechanical permits are secured prior to the installation of machineries or the legalization of installation, operation and usage of machineries within the territorial jurisdiction of Tarlac City.
| OFFICE: | Office of the Building Official |
| CLASSIFICATION: | Highly Technical |
| TYPE OF TRANSACTION: | Government to Citizen/ Government to Business/ Government to Government (G2C/G2B/G2G) |
| WHO MAY AVAIL: | Any person, firm or corporation, including any agency or instrumentality of the government who wants to install machineries or legalize installed machineries within the territorial jurisdiction of Tarlac City shall apply for a corresponding mechanical permit. (Section 309, Paragraph 1 of the NBCP) |
| DOCUMENTARY REQUIREMENTS: | For a more detailed list of requirements specific for each type of application, please visit City Engineer’s Office, 2nd floor, Tarlac City Hall. |
| CHECKLIST REQUIREMENTS | WHERE TO SECURE |
| Photocopy of the approved building permit | Applicant |
| Barangay Clearance (if mechanical permit for tower crane) | Barangay Hall having territorial jurisdiction |
| Fire Safety Clearance (except for Generator Sets) | Bureau of Fire Protection |
| Mechanical permit application form | Applicant |
| PRC IDs & PTRs | Applicant |
| Mechanical Plans (signed and sealed) | Applicant |
| Structural Stability | Applicant |
| Supporting Technical Documents (signed and sealed) | Applicant |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESS- ING TIME | PERSON RESPONSIBL E |
| Submit complete documentary requirements at the Receiving area. | – Check for completeness of documents. Inform applicant, through phone call or text message if submitted documents are complete or not (along with list of deficiencies). | – 30 minutes checking by receiving personnel of the completeness of the documentary requirements as per generated checklist | – Receiving staff | |
| Internal Process (verification and evaluation). If the application is compliant, transmit documents for the assessment of fees. If the application is not compliant, inform applicant of fees | 5 working days 1 working day | mechanical inspector, |
| 2a.) If the application is compliant to pick up the order of payment (OP). 2b.) If the application is not compliant, instruct applicant to get the application documents and complete the deficient documents based on the comprehensive Compliance Report. | Real Time | Receiving staff |
| Present valid ID and notarized authorization letter (if representative). | Releases the Order of Payment (O.P.). | 5 minutes | Releasing Staff | |
| Pay at the City Treasurer’s Cashier at Window 4 or 5. | (Issue the official receipt) | Refer to the Sched of Fees | (Cashier of the Tarlac City Treasurer’s at Window 4 or 5) |
| Claiming of approved permit and documents along with official receipt (O.R.) to the Releasing Area. | Encode the O.R. number and release the approved plans to the applicant for duplication. Release the permits and approved plans upon receipt of duplicated plans. | 10 minutes | Releasing Staff at Releasing Area | |
| Submit the approved plans together with duplications to the Releasing Staff at Releasing Area. | Receive the approved plans with duplications | 10 minutes | Releasing Staff |
4. ISSUANCE OF ELECTRONICS PERMITS and/or ELECTRONICS CERTIFICATE
Electronics permits and certificates are secured prior to the installation of electronic equipment or the legalization of installation, operation and usage of such equipment within the territorial jurisdiction of Tarlac City.
| OFFICE: | Office of the Building Official |
| CLASSIFICATION: | Highly Technical |
| TYPE OF TRANSACTION: | Government to Citizen/ Government to Business/ Government to Government (G2C/G2B/G2G) |
| WHO MAY AVAIL: | Any person, firm or corporation, including any agency or instrumentality of the government who wants to install electronic equipment or legalize installed electronic equipment within the territorial jurisdiction of Tarlac City shall apply for a corresponding electronic permit. (Section 309, Paragraph 1 of the NBCP) |
| DOCUMENTARY REQUIREMENTS: | For a more detailed list of requirements specific for each type of application, please visit City Engineer’s Office, 2nd floor, Tarlac City Hall. |
| CHECKLIST REQUIREMENTS | WHERE TO SECURE |
| Photocopy of the approved building permit | Applicant |
| Electronics permit application form | Applicant |
| Certificate of Completion (electronics | Applicant |
| installation) | |
| PRC IDs & PTRs | Applicant |
| Plans (signed and sealed) | Applicant |
| Supporting Technical Documents (signed and sealed) | Applicant |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSIN G TIME | PERSON RESPONSIBLE |
| Submit complete documentary requirements at the Receiving area. | – Check for completeness of documents. Inform applicant, through phone call or text message if submitted documents are complete or not (along with list of deficiencies). | – 30 minutes checking by receiving staff of the completeness of the documentary requirements as per generated checklist | – Receiving staff | |
| Internal Process (verification and evaluation): Day 1 to Day 5) for Simple Applications (Day 2 to Day 10) for Complex Applications | 5 working days (Day 1 to Day 5) for simple applications, 9 working days (Day 2 to Day 10) for complex applications. | Evaluators and the Building Official |
| 2a.) If the application is compliant, instruct applicant to pick up the order of payment (OP). | Real Time | Receiving Staff |
| 2b.) If the application is not compliant, instruct applicant to get the application documents and complete the deficient documents based on the Comprehensive Compliance Report. | Real Time | Receiving Staff |
| Present valid ID, and notarized authorization letter (if representative ). | Releases the Order of Payment (O.P.). | 5 minutes | Releasing Staff | ||
| Pay at the City Treasurer’s Cashier at Windows 4 or 5. | (Issue the official receipt) | Refer to the Sched of Fees | (Cashier of the Tarlac City Treasurer’s at Window 4 or 5) | ||
| Claiming of approved permit and documents. Bring official receipt (O.R.) to the Releasing Area. | Encode the O.R. number and release the approved plans to the applicant for duplication. Release the permits/ certificates and approved plans upon receipt of duplicated plans. | 10 minutes | Releasing Staff at Releasing Area | ||
| Submit the approved plans together with duplications to the Releasing Staff at Releasing Area. | Receive the approved plans with duplications and inform the applicant on the schedule of the release of permits/ certificates. | 10 minutes | Releasing Staff at Releasing Area. |
5. ISSUANCE OF FINAL CERTIFICATES
A certificate of occupancy or certificate of use shall be secured prior to the occupancy and/ or use of any building/structure, or any portion thereof within the territorial jurisdiction of Tarlac City
| OFFICE: | Office of the Building Official |
| CLASSIFICATION: | Highly Technical |
| TYPE OF TRANSACTION: | Government to Citizen/ Government to Business/ Government to Government (G2C/G2B/G2G) |
| WHO MAY AVAIL: | Any person, firm or corporation, including any agency or instrumentality of the government who wants to occupy and/ or use any building/structure, any portion thereof within the territorial jurisdiction of Tarlac City shall apply for a corresponding Certificate of Occupancy / Use. (Section 309, Paragraph 1 of the NBCP) |
| DOCUMENTARY REQUIREMENTS: | For a more detailed list of requirements specific for each type of application, please visit City Engineer’s Office, 2nd floor, Tarlac City Hall. |
| CHECKLIST REQUIREMENTS | WHERE TO SECURE |
| CERTIFICATE OF OCCUPANCY FOR SIMPLE APPLICATIONS | |
| Fire Safety Inspection Certificate (FSIC) Application Form | Applicant |
| Photocopies of all Fire Safety Clearances and Fire Safety Checklist | Applicant |
| Photocopies of the Locational Clearance (LC) | Applicant |
| Photocopies of all approved permits | Applicant |
| Certificate of Completion Form (for the structure) w/ PRC IDs & PTRs | Applicant |
| Certificate of Completion Form for Electrical Works w/ PRC IDs & PTRs | Applicant |
| Certificate of Completion Form (for the plumbing/sanitary) w/ PRC IDs & PTRs, if applicable | Applicant |
| Certificate of Completion Form (for the electronics) w/ PRC IDs & PTRs, if applicable | Applicant |
| Certificate of Completion Form (for the machinery) w/ PRC IDs & PTRs, if applicable | Applicant |
| Approved plans | Applicant |
| As-built plans, if with deviation / changes / alterations made on approved plans | Applicant |
| Certifications and Affidavits, if applicable | Applicant |
CERTIFICATE OF OCCUPANCY FOR COMPLEX APPLICATIONS
| Application Form for Fire Safety Inspection Certificate (FSIC) | – Applicant This will be received by the Receiving Staff of the Office of Building Official and will be transmitted to the Bureau of Fire Protection |
| Photocopies of the Locational Clearance (LC) | Applicant |
| Photocopies of all approved permits | Applicant |
| Certificate of Completion Form (for the structure) w/ PRC IDs & PTRs | Applicant |
| Certificate of Completion Form for Electrical Works w/ PRC IDs & PTRs | Applicant |
| Certificate of Completion Form (for the plumbing/sanitary installation) w/ PRC IDs & PTRs, if applicable | Applicant |
| Certificate of Completion Form (for the electronics installation) w/ PRC IDs & PTRs, if applicable | Applicant |
| Certificate of Completion Form (for the machinery installation) w/ PRC IDs & PTRs, if applicable | Applicant |
| Approved plans | Applicant |
| As-built plans, if with deviation / changes / alterations made on approved plans | Applicant |
| Certifications and Affidavits, if applicable | Applicant |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Submit complete documentary requirements at the Receiving Area. | – Check for completeness of documents. Inform applicant, through phone call or text message if submitted documents are complete or not (along with list of deficiencies). Internal Process (Site Inspection): (Day 1 to Day 5) for Simple Applications (Day 2 to Day 10) for Complex Applications | – 30 minutes checking by receiving staff of the completeness of the documentary requirements as per generated checklist 5 working days (Day 1 to Day 5) for simple applications, 9 working days (Day 2 to Day 10) for complex applications. | – Receiving staff Inspectors and the Building Official |
| 2a.) If the completed project is conforming to the approved plans, instruct applicant, to pick up the order of payment 2b.) If the completed project is not conforming to the approved plans, instruct applicant to get the application documents and implement the necessary corrective measures based on the Comprehensive Inspection Report, and then request for a re- inspection. | Real Time | Receiving staff |
| 3a.) If the project is conforming to the approved plans, get the Order of Payment (O.P.) at the Releasing Area. 3b.) If the project is still not conforming to the approved plans, get the application Documents from the Releasing Area. (Refer with your design professionals for the necessary corrections as indicated on the Comprehensive e Inspection Reports and request for re inspection. 3c.) Submit the corrected documents to Receiving Area for disinfection. | 3a.) Release the Order of Payment (O.P.). 3b.) Release the application documents together with the Comprehensive Inspection Report to the applicant. Inspect if the necessary corrective measures were implemented to conform to the approved plans. If conforming, instruct the applicant to claim the Order of Payment or, if still not conforming, instruct the applicant to claim the application documents | Releasing Staff Receiving, Inspectors, the Building Official | ||
| Pay at the City Treasurer’s Cashier at Window 4 or 5. | (Issue the official receipt) Internal Process: Encode the O.R. number and release the approved plans to the applicant. | Refer to the Sched of Fees | 5 minutes | (Cashier of the Tarlac City Treasurer’s at window 4 or 5) Releasing Staff |
| present valid ID, authorization letter (if representative). **For simple and complex applications, present application for tax declaration for the new improvement (Sworn Statement of the True, Current & Fair Market Value of Real Properties) | Release the certificate of occupancy / use and get the copy of tax declaration. | 5 minutes | Releasing Staff |
1. ISSUANCE OF CERTIFICATES OF OPERATION/ USE (MACHINERIES)
A Certificate of Operation/Use is secured prior to the operation/use of the installed duly permitted machineries within the territorial jurisdiction of Tarlac City.
| OFFICE: | Office of the Building Official |
| CLASSIFICATION: | Highly Technical |
| TYPE OF TRANSACTION: | Government to Citizen/ Government to Business/ Government to Government (G2C/G2B/G2G) |
| WHO MAY AVAIL: | Any person, firm or corporation, including any agency or instrumentality of the government who wants to use any installed duly permitted machinery or equipment within the territorial jurisdiction of Tarlac City shall apply for a corresponding final certificate to operate. (Section 309, paragraph 1 of the NBCP) |
| DOCUMENTARY REQUIREMENTS: | For a more detailed list of requirements specific for each type of application, please visit City Engineer’s Office, 2nd floor, Tarlac City Hall. |
| CHECKLIST REQUIREMENTS | WHERE TO SECURE |
| FOR CERTIFICATE TO OPERATE (MACHINERIES) | |
| Approved Mechanical Permit | Applicant |
| Certificates of Completion Form w/ PRC ID & PTR | Applicant |
| Approved Mechanical Plans | Applicant |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESS- ING TIME | PERSON RESPONSIBLE |
| submit complete application documents. | Give instruction to the applicant on when and how to follow up documents | 5 minutes | Receiving Staff | |
| Inspection and Evaluation Process (Day 2 to Day 7) | 6 working days (Day 2 to Day 7) | Inspectors and the Building Official | ||
| Give the status of the application. 2a) If compliant, advise applicant to claim the release of Order of Payment at the Releasing Section. 2b) If for compliance, inform applicant of advice of action. | 5 minutes | Receiving Staff | ||
| Claiming of Order of Payment, Claiming of application documents for compliance, or Return corrected documents for compliance. | Inspect if conforming to the approved plans and compliant to the applicable codes: | |||
| 3a.) If the application is compliant, wait for 2 working days, as advised by the OBO inspector before claiming your certificate | a.) If compliant, advise applicant to claim the Certificate to Operate at the Releasing area | 6 working days (Day 2 to Day 7) | the Building Official |
| 3b.) If the application is not compliant, get deficient documents from the Releasing Area. (Refer with your professionals on record for the necessary corrections as indicated on the advice of action.) 3c.) Submit the corrected documents to Receiving Area for sterilization. If approved, go to Step 3. | b.) If the application is not compliant, issue the advice of action. Internal Process: Evaluate corrected documents if compliant to the NBCP and other referral codes. If approved, notify the applicant through phone call or text message for the claiming of the Certificate. If the documents are still incomplete, notify the applicant through phone call or text message to claim the Compliance Report together with the application documents. | 6 working days (Day 2 to Day 7) | the Building Official the Building Official | |
| Present valid ID and notarized authorization letter (if representative) to the Releasing Staff | Release the Certificate to Operate | 5 to 10 minutes | Releasing Staff |
Sign permits are secured prior to the installation and usage of signage within the territorial jurisdiction of Tarlac City.
| OFFICE: | Office of the Building Official |
| CLASSIFICATION: | Highly Technical |
| TYPE OF TRANSACTION: | Government to Citizen/ Government to Business (G2C/G2B) |
| WHO MAY AVAIL: | Any person, firm or corporation, including any agency or instrumentality of the government who shall install and display signage. |
| CHECKLIST REQUIREMENTS | WHERE TO SECURE |
| I.A. For NEW SIGN (BUSINESS SIGN) PERMIT | |
| I.A.1. Sign Permit Application Form | Applicant |
| I.a.2. Business Permit (2 photocopies) | Applicant |
| I.a.3. Barangay Clearance for Sign Permit (original + photocopy) | Applicant |
| I.a.4. Photocopy of PRC ID & PTR of the professional w/ 3 specimen signatures in Blue Ink (2 copies) | Applicant |
| I.a.5. Notarized Authorization Letter (if representative) | Applicant |
| I.B. For RENEWAL OF SIGN (BUSINESS SIGN) PERMIT | |
| I.B.1. Previous Sign Permit (2 Photocopies) | Applicant |
| I.B.2. Notarized Authorization Letter (if representative) | Applicant |
| II.A. For NEW SIGN PERMIT OF BILLBOARD – WALL MOUNTED | |
| II.A.1. Sign Permit Application Form | Applicant |
| II.A.2. Business Permit (2 photocopies) | Applicant |
| II.A.3. Contract of Lease (2 photocopies) | Applicant |
| II.A.4. Barangay Clearance for Sign Permit (original + photocopy) | Applicant |
| II.A.5. Building Permit of the Base Building | Applicant |
| II.A.6. Photocopy of Certificate of Occupancy of the Base Building (if Sworn Affidavit was only submitted) | Staff | |
| II.A.7. Joint Structural Stability Certification (original + photocopy) | Applicant | |
| II.A.8. Propose/ As-Built Plans of the wall sign duly signed and sealed by a Structural Engineer. (Anchorage details and structural calculations showing that the structure is capable of withstanding wind and earthquake loads aside from its dead load in A3 size duly signed and sealed by a Structural Engineer | Applicant | |
| II.A.9. Photocopy of PRC Identification/ PTR with three (3) specimen signature in blue ink | Applicant | |
| II.A.10. Notarized Letter of Consent from the Adjacent Property Owner (original + photocopy) | Applicant | |
| II.B. For RENEWAL OF SIGN PERMIT OF BILLBOARD – WALL MOUNTED | ||
| II.B.1. Business Permit (2 photocopies) | Applicant | |
| II.B.2. Contract of Lease (2 photocopies) | Applicant | |
| II.B.3. Previous Sign Permit (original + photocopy) | Applicant | |
| II.B.4. Joint Structural Stability Certification (original + photocopy) | Applicant | |
| II.B.5. Photocopy of Certificate of Occupancy of the Base Building (if Sworn Affidavit was only submitted) | Applicant. If applicant no longer has a copy, this may be requested from the Office of Building Official through its Administrative staff. | |
| II.B.6. Photocopy of PRC Identification/ PTR with three (3) specimen signature in blue ink | Applicant | |
| II.B.7. Notice of Inspection / Inspection Report from the Annual Building Inspection Division | Applicant | |
| III.A. For NEW SIGN PERMIT OF BILLBOARD – WALL STICKER | ||
| III.A.1. Sign Permit Application Form | Applicant | |
| III.A.2. Photocopy of Business Permit (updated) | Applicant | |
| III.A.3. Photocopy of Contract of Lease (updated) | Applicant | |
| III.A.4. Barangay Clearance for Signage (original + photocopy) | Barangay Hall | |
| III.A.5. Building Permit of the Base Building | Applicant | |
| III.A.6. Photocopy of Certificate of Occupancy | Applicant. If applicant no longer has a copy, this | |
| of the Base Building (if Sworn Affidavit was only submitted) | may be requested from the Office of Building Official through its Administrative staff. |
| III.A.7. Photocopy of PRC Identification/ PTR with three (3) specimen signature in blue ink | Applicant |
| III.A.8. Notarized Letter of Consent from the Adjacent Property Owner (original + photocopy) | Applicant |
| III.B. For RENEWAL OF SIGN PERMIT OF BILLBOARD – WALL STICKER | |
| III.B.1. Business Permit (2 photocopies) | Applicant |
| III.B.2. Contract of Lease (2 photocopies) | Applicant |
| III.B.3. Previous Sign Permit (original + photocopy) | Applicant |
| III.B.4. Photocopy of Certificate of Occupancy of the Base Building (if Sworn Affidavit was only submitted) | Applicant. If applicant no longer has a copy, this may be requested from the Office of Building Official through its Administrative staff |
| III.B.5. Photocopy of PRC Identification/ PTR with three (3) specimen signature in blue ink | Applicant |
| III.C. For NEW SIGN PERMIT OF BILLBOARD – ROOF MOUNTED | |
| III.C.1. Sign Permit Application Form | Applicant |
| III.C.2. Business Permit (2 photocopies) | Applicant |
| III.C.3. Contract of Lease (2 photocopies) | Applicant |
| III.C.4. Barangay Clearance for Sign Permit (original + photocopy) | Applicant |
| III.C.5. Building Permit of the Base Building | Applicant |
| III.C.6. Photocopy of Certificate of Occupancy of the Base Building (if Sworn Affidavit was only submitted) | Applicant. If applicant no longer has a copy, this may be requested from the Office of Building Official through its Administrative staff |
| III.C.7. Joint Structural Stability Certification (original + photocopy) | Applicant |
| III.C.8. Propose/ As-Built Plans of the wall sign duly signed and sealed by a Structural Engineer. (Anchorage details and structural calculations showing that the structure is capable of withstanding wind and earthquake loads aside from its dead load in A3 size duly signed and sealed by a Structural Engineer | Applicant |
| III.C.9. Photocopy of PRC Identification/ PTR with three (3) specimen signature in blue ink | Applicant |
| III.C.10. Photocopy of Accident Insurance Policy for Billboards (Comprehensive General Liability Insurance – CGLI) with Coverage of at least Php100,000.00 | Applicant |
| III.D. For RENEWAL OF SIGN PERMIT OF BILLBOARD – ROOF MOUNTED | |
| III.D.1. Business Permit (2 photocopies) | Applicant |
| III.D.2. Contract of Lease (2 photocopies) | Applicant |
| III.D.3. Barangay Clearance for Sign Permit (original + photocopy) | Applicant |
| III.D.4. Previous Sign Permit | Applicant |
| III.D.5. Joint Structural Stability Certification (original + photocopy) | Applicant |
| III.D.6. Photocopy of Certificate of Occupancy of the Base Building (if Sworn Affidavit was only submitted) | Applicant. If applicant no longer has a copy, this may be requested from the Office of Building Official through its Administrative staff |
| III.D.7. Photocopy of PRC Identification/ PTR with three (3) specimen signature in blue ink | Applicant |
| IV.A. For NEW SIGN PERMIT OF BILLBOARD – ROOF MOUNTED | |
| IV.A.1. Sign Permit Application Form | Applicant |
| IV.A.2. Photocopy of PRC Identification/ PTR with three (3) specimen signature in blue ink | Applicant |
| IV.A.3. Business Permit (2 photocopies) | Applicant |
| IV.A.4. Barangay Clearance for Signage for Display Area more than 4.00 square meter (original + photocopy) | Applicant |
| IV.B. For NEW SIGN PERMIT OF BILLBOARD – ROOF MOUNTED | |
| IV.B.1. Photocopy of Previous Sign Permit | Applicant |
| IV.B.2. Photocopy of Business Permit | Applicant |
| V.A. For BUSINESS SIGN (GROUND SIGN) – NEW APPLICATION | |
| V.A.1. Sign Permit Application Form | Applicant |
| V.A.2. Photocopy of PRC Identification/ PTR with three (3) specimen signature in blue ink | Applicant |
| V.A.3. Building Permit of Base Building | Applicant |
| V.A.4. Photocopy of Certificate of Occupancy of the Base Building (if Sworn Affidavit was only submitted) | Applicant. If applicant no longer has a copy, this may be requested from the Office of Building Official through its Administrative staff |
| V.A.5. Photocopy of Business Permit | Applicant |
| V.A.6. Barangay Clearance for Signage (original + photocopy) | Applicant |
| V.A.7. Structural Plans with site development plan and complete material specifications duly signed and sealed by the Structural | Applicant |
| Engineer | |
| V.A.8. Structural Design Analysis and Calculations duly signed and sealed by the Structural Engineer (if height is more than 4.00 meters from the Natural Ground Line) | Applicant |
| V.A.9. Photocopy of Accident Insurance Policy for Billboards (Comprehensive General Liability Insurance – CGLI) with Coverage of at least Php100,000.00 | Applicant |
| V.B. For BUSINESS SIGN (GROUND SIGN) – RENEWAL | |
| V.B.1. Photocopy of Previous Sign Permit | Applicant |
| V.B.2. Photocopy of Business Permit (updated) | Applicant |
| V.B.3. Joint Structural Stability Certification for the pole/structure (if height is more than 4.00 meters from the Natural Ground Line) | Applicant |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSIN G TIME | PERSON RESPONSIBLE |
| submit complete documentary requirements at the Receiving area | completeness of documents. Inform applicant, through phone call or text message if submitted documents are complete or not (along with list of deficiencies). | N/A | 30 minutes checking by receiving staff of the completeness of the documentary requirements as per generated checklist | Receiving staff |
| Internal Process (verification and evaluation) | N/A | 6 working days | Evaluators, and the Building Official |
| 3a.) If the application is compliant, instruct applicant to pick up the order of payment (OP). 3b.) If the application is not compliant, instruct applicant to get the application documents and complete the deficient documents based on the Comprehensive Compliance Report. | N/A | 5 minutes | Receiving Staff at Receiving Area | |
| Claiming of Order of Payment, Claiming of application documents for compliance, or Return corrected documents for compliance. | N/A |
| 3a.) If compliant, get the Order of Payment at the Releasing Area. | 3a.) Release the Order of Payment (O.P.). | N/A | Releasing Staff at Releasing Area. | |
| 3b.) If for compliance, get deficient documents from the Releasing Area. (Refer with your design professionals for the necessary corrections as indicated on the evaluation sheets. | 3b.) Release the non- compliant documents to the applicant. | N/A | Inspectors and Evaluators |
| 4c.) Submit the corrected documents to Receiving Area for sterilization. | 4c.) Evaluate corrected documents if compliant to the NBCP and other referral codes. If approved, instruct applicant to claim OP. | N/A | Receiving staff, Evaluators, and the Building Official | |
| Pay at the City Treasurer’s Cashier at Window 4 or 5. | (Issue the official receipt) | Refer to the Sched of Fees | (Cashier of the Tarlac City Treasurers at window 4 or 5) | |
| Claiming of approved permit and documents. Bring official receipt (O.R.) to the Releasing Area. | Encode the O.R. number | N/A | 5 minutes | Releasing Staff at Releasing Area. |
| Present a valid ID and a notarized authorization letter (if representative) to the Releasing Staff at | Release the permits. | N/A | Releasing Staff at Releasing Area. |
| Releasing Area and claim the permit. | N/A |
- ISSUANCE OF EXCAVATION PERMIT
Excavation permits are secured prior to the excavation for utility purposes within the territorial jurisdiction of Tarlac City.
| OFFICE: | Office of the Building Official |
| CLASSIFICATION: | Highly Technical |
| TYPE OF TRANSACTION: | Government to Citizen/ Government to Business/Government to Government (G2C/G2B/G2G) |
| WHO MAY AVAIL: | Any person, firm or corporation, including any agency or instrumentality of the government who shall excavate for utility purposes. |
| CHECKLIST REQUIREMENTS | WHERE TO SECURE |
| FOR EXCAVATION PERMIT/ CLEARANCE (COMPLEX – PROJECT BASIS) New Applications | |
| Excavation Permit Application Form | Applicant |
| Indorsement Letter from the Utility Company (i.e. TEI, etc.) | Utility Company (i.e., TEI, etc.) |
| Barangay Clearance for Excavation for Utility Purposes (original + photocopy) | Barangay Hall having territorial jurisdiction |
| Notice to Proceed/ Notice of Award (for TEI) | Utility Company (i.e., TEI, etc.) |
| Certification for Accredited Contractor (for Telecommunication Company, i.e., PLDT, Globe, et.al.) | Telecommunication Company (ie. PLDT, Globe, et.al.) |
| Project Plans/ Layout | Applicant |
| List of Locations for Excavations (for project with various locations/ streets and barangays) | Applicant |
| Work Schedule/ Time Line | Applicant |
| Notarized Authorization Letter of the Authorized Representative | Applicant |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| submit complete documentary requirements at the Receiving area | Check for completeness of documents. Inform applicant, through phone call or text message if submitted documents are complete or not (along with list of deficiencies). | 30 minutes checking by receiving staff of the completeness of the documentary requirements as per generated checklist | Receiving staff | |
| Internal Process: – Site verification and inspection – Indorse back to OBO, attached Excavation Clearance and Inspection Report – Verification and Evaluation | 3 working days | Inspectors Evaluators and the Building Official | ||
| 2a.) If application is compliant, instruct applicant to pick up the order of payment 2b.) If application is for compliance, instruct applicant to get the application documents. | 5 minutes | Receiving Staff at Receiving Area | ||
| Claim Order of Payment, Claim application documents for compliance, or Return corrected documents for compliance. | ||||
| 3a.) If compliant, get the Order of Payment at the Releasing Area. 3b.) If for compliance, get deficient | 3a.) Release the Order of Payment (O.P.). | Releasing Staff at Releasing Area |
| documents from the Releasing Area. (Refer with your design professionals for the necessary corrections as indicated on the evaluation sheets.) | documents to the applicant | |||
| 3c.) Submit the corrected documents to Receiving Area for sterilization. | 3c.) Evaluate corrected documents if compliant to the NBCP and other referral codes. If approved, instruct applicant to pick up OP. | Receiving staff, Inspectors and Evaluators, and the Building Official | ||
| Pay at the City Treasurer’s Cashier at Window 13 or 14. | (Issue the official receipt) | Refer to the Schedule of Fees | (Cashier of the Tarlac City Treasurer’s at window 13 or 14) | |
| claiming of approved permit and documents. Bring the official receipt (O.R.) to the Releasing Area. | Encode the O.R. number and release the approved plans to the applicant for duplication | 5 minutes | Releasing Staff at Releasing Area. | |
| Submit the approved plans together with duplications to the Releasing Staff at Releasing Area. | Receive the approved plans with duplications and inform the applicant for the schedule of release of permits. | 10 minutes | Releasing Staff at Releasing Area. |
| Present a valid ID and a notarized authorization letter (if representative) to the Releasing Staff at Releasing Area and claim the permit. | Release the permits | Releasing Staff at Releasing Area. |
3. Issuance of Certificate of Annual Inspection
This Certificate is issued to clients whose Buildings/Business Establishments are found to be Architecturally Presentable, Structurally Safe and all Electrical Installations are in
order as well as all Mechanical and Plumbing Installations, through the conduct of an ocular inspection of the building in accordance with The National Building Code of the Philippines (P.D. 1096).
The Total Processing Time indicated below is the ideal process duration and it does not include the time frame given to clients to settle the Annual Inspection Fee.
| OFFICE: | Building Inspection and Management Team – City Engineer’s Office |
| CLASSIFICATION: | Highly Technical |
| TYPE OF TRANSACTIONS: | G2B – Government-to-Business G2G – Government-to-Government |
| WHO MAY AVAIL: | Business Establishments and other Government Agencies |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. Notice to Inspect the Building | City Engineer’s Office |
| 2. Approved Building Plans (Plans from Building Permit and Occupancy Permit issued by the City Engineer’s Office) | Establishment Owners |
| 3. Letter of Request to Inspect the Building (In case a Government Agency is requesting) | Requesting Government Agency |
| AGENCY ACTION | CLIENT STEPS | FEES TO BE PAID | PROCESSIN G TIME | PERSON RESPONSIBLE |
| 1. Issue Notice to Inspect the Building Owners wherein the date of inspection is indicated | -Receive the Notice to Inspect the Building | -None | -Issuance of Notice within Fifteen (15) minutes (Depending on the location of the establishmen t | –Driver / Electrician II |
| 2. Conduct of Annual Building Inspection. | -Inform an Architect or Engineer, preferably those who prepared the plan, to conduct a joint inspection with the Annual Building Inspection Team | -None | -One (1) Hour (Depending on the building area and number of equipment utilized by the building) | – All technical members of the team (Civil Engineer, Mechanical Engineer, Architect and Electrical Engineer) |
| 3.Preparation of Report / Recommendation s / Assessment of Fees | -Prepare and submit pertinent documents being requested by the Annual Building Inspection Team, if any | -None | -One (1) day | – All technical members of the team (Civil Engineer, Mechanical Engineer, Architect and Electrical Engineer) |
| 4. Furnishing of copy of Inspection Report / Recommendatio n s / Assessment of Fees | -Receive the copy of Inspection Report / Recommendations / Assessment of Fees and pay the corresponding fees within thirty (30) days upon receipt and present a copy of the Official Receipt. Failure to pay within the prescribed period, a 25% penalty shall be imposed. -Comply all recommendations and submit all necessary documents | -Variable fees (in accordance with the fees stated in the National Building Code of the Philippines, under New Schedule of Fees and Other Charges) | -Within Ten (10) days after inspection | –Driver / Electrician II |
| 5. Issuance of Certificate of Annual Inspection (Certificate will not be issued unless all recommendations are complied with and all requested documents are submitted) | -Receive the Certificate of Annual Inspection | -None | -Preparation and issuance of Certificate within One (1) day (Certificate is delivered on site) | –Driver / Electrician II |
| Division A-1 and A-2: | Fee, (P) | |
| Single detached dwelling units and duplex are not subject to annual inspections | As stated, | |
| If the owner request inspections, the fee for each of the services enumerated below is Land Use Conformity Architectural Presentability Structural Stability Sanitary and Health Requirements Fire-Resistive Requirements | 120.00 | |
| Divisions B-1/D-1, 2, 3/ E-1, 2, 3/ F-1/ G-1, 2, 3, 4, 5/ H-1, 2, 3, 4/ and I-1, Commercial, Industrial and Institutional buildings and appendages shall be assessed area as follows; | Fee, (P) |
| Appendages of up to 3.00 sq. m. | 150.00 | |
| Floor area up to 100.00 sq. m. | 120.00 | |
| Above 100.00 sq meters up to 200.00 sq meters | 240.00 | |
| Above 200.00 sq meters up to 350.00 sq meters | 480.00 | |
| Above 350.00 sq meters up to 500.00 sq meters | 720.00 | |
| Above 500.00 sq meters up to 750.00 sq meters | 960.00 | |
| Above 750.00 sq meters up to 1,000.00 sq meters | 1,200.00 | |
| Every 1,000.00 sq meters or portion thereof in excess of (first) 1,000.00 sq meters | 1,200.00 |
| Division C-1, 2, Amusement Houses, Gymnasia and the like: | Fee, (P) | |
| First class cinematographs or theaters | 1,200.00 | |
| Second class cinematographs or theaters | 720.00 | |
| Third class cinematographs or theaters | 520.00 | |
| Grandstands/Bleachers, Gymnasia and the like | 720.00 | |
| Annual plumbing inspection fees, each plumbing unit | Fee, (P) 60.00 | |
| Electrical Inspection Fees: | Fee, (P) | |
| A one-time electrical inspection fee equivalent to 10% of Total Electrical Permit Fees shall be charged to cover all inspection trips during construction. | As stated, | |
| Annual Inspection Fees are the same as in Section 4. e. | As stated, | |
| Annual Mechanical Inspection Fees: | Fee, (P) | |
| Refrigeration and Ice Plant, per ton; Up to 100 tons capacity – Above 100 tons up to 150 tons – Above 150 tons up to 300 tons – Above 300 tons up to 500 tons – | 25.00 20.00 15.00 10.00 |
| e) Every ton or fraction thereof above 500 tons- | 5.00 | |
| Air Conditioning Systems: a) Window type air conditioners, per unit – | 40.00 | |
| Packaged or centralized air conditioning systems: First 100 tons, per ton – Above 100 tons up to 150 tons, per ton – Above 150 tons up to 300 tons, per ton – Above 300 tons up to 500 tons, per ton – Every ton for fraction thereof above 500 tons – | 25.00 20.00 15.00 10.00 8.00 | |
| Mechanical Ventilation, per unit per kW: Up to 1kW – Above 1kW to 7.5kW – Every kW above 7.5kW – | 10.00 50.00 20.00 | |
| Escalators and Moving Walks; Funiculars and the like: Escalator and Moving Walks, per unit – Funiculars, per kW or fraction thereof – Per lineal meter or fraction thereof of travel- Cable Car, per kW or fraction thereof – Per lineal meter of travel – | 120.00 50.00 10.00 25.00 2.00 | |
| Elevators, per unit: Passenger elevators – Freight elevators – Motor driven dumb-waiters – Construction elevator for materials – Car elevators – Every landing above first five (5) landings for all the above elevators – | 500.00 400.00 50.00 400.00 500.00 50.00 |
| Boilers, per unit: Up to 7.5kW – 7.5kW up to 22kW – 22kW up to 37kW – 37kW up to 52kW – 52kW up to 67kW – 67kW up to 74kW – | 400.00 550.00 600.00 650.00 800.00 900.00 |
| g) Every kW or fraction thereof above 74kW – | 4.00 | |
| Pressurized Water Heaters, per unit – | 120.00 | |
| Automatic Fire Extinguisher per sprinkler head – | 2.00 | |
| Water, Sump and Sewage pumps for buildings/structures for commercial/ industrial purposes, per kW: Up to 5kW – Above 5kW to 10kW – Every kW or fraction thereof above 10kW – | 55.00 90.00 2.00 | |
| Diesel/Gasoline Internal Combustion Engine, Gas Turbine/Engine, Hydro, Nuclear or Solar Generating Units and the like, per kW: Per kW, up to 50 kW – Above 50 up to 100kW – Every kW or fraction thereof above 100 kW- | 15.00 10.00 2.40 | |
| Compressed air vacuum, commercial/institutional/industrial gases, per outlet- | 10.00 | |
| Power piping for gas/steam/etc., per lineal meter or fraction thereof or per cu. Meter or fraction thereof, whichever is higher – | 2.00 | |
| Other Internal Combustion Engines, including Cranes, Forklifts, Loaders, Mixers, Compressors and the like: Power unit up to 10kW – | 100.00 3.00 |
| Every kW above 10kW – | |
| Other machineries and/or equipment for | |
| commercial/ industrial/ institutional use not | |
| elsewhere specified, per unit: | 8.00 |
| Up to ½ kW – | |
| 23.00 | |
| Above ½ kW up to 1kW – | |
| 39.00 | |
| Above 1kW up to 3kW – | |
| 55.00 | |
| Above 3kW up to 5kW – | |
| 80.00 | |
| Above 5kW up to 10kW – | |
| 4.00 | |
| Every kW above 10kW or fraction thereof – | |
| Pressure Vessel, per cu. Meter or fraction thereof – | 40.00 |
| Pneumatic tubes, Conveyors, Monorails for materials handling, per lineal meter of fraction thereof – | 2.00 | |
| Weighing Scale Structures, per ton or fraction thereof – | 30.00 | |
| Testing/ Calibration of pressure gauge, per unit – a) Each Gas Meter, tested, proved and sealed per gas meter – | 24.00 30.00 | |
| Every mechanical ride inspection, etc., used in amusement center of fair, such as Ferris wheel, and the like, per unit – | 30.00 | |
| Annual electronics inspection fees shall be the same as the fees in Section 7 of this Schedule. | Fee, (P) As stated, |
| Certified true copy of building permit – | Fee, (P) 50.00 | |
| Certified true copy of Certificate of Occupancy/Use | 50.00 | |
| Issuance of Certificate of Damage – | 50.00 | |
| Certified true copy of Certified of Damage – | 50.00 | |
| Certified true copy of Electrical Certificate – | 50.00 | |
| Issuance of Certificate of Gas Meter Installation – | 50.00 | |
| Certified true copy of Certificate of Operation – | 50.00 | |
| Other Certifications – | 50.00 |
PREPARATION OF DETAILED ENGINEERING
Survey of proposed site, proposed site inspection, preparation of design plans, technical specification, quantity and cost estimates, program of works and construction schedule.
A. INFRASTRUCTURE PROJECTS OF CITY GOVERNMENT OF TARLAC (End- user – Various Barangays)
Project approval is depended on the availability / downloading of funding. (General / Trust / Disaster Risk Reduction and Management Funded Projects)
For Development Funded Projects, the list of projects will undergo the approval of the Local Development Council.
| Office or Division: | Planning & Programming Section |
| Classification: | Highly Technical |
| Type of Transactions: | G2B – Government-to-Business G2G – Government-to-Government |
| Who may avail: | Tarlac City Residents Thru Barangay Chairperson |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. Letter of Request | City Engineer’s Office |
| 2. Barangay Resolution | Establishment Owners |
| 3. Proof of Ownership of the proposed site. | Requesting Government Agency |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSIN G TIME | PERSON RESPONSIBLE |
| 1. Letter of Request and Brgy Resolutionfrom various brgys chairperson / school heads / residents of Tarlac City | ||||
| 1. Request received at the Office of the Mayor. | None | 1 day | Ms. Charito Vargas | |
| 2. Request forwarded at the City Engineer’s Office | None | 1 – 2 days | Engr. Jesus P. Cawigan Jr. |
| 3. Inspector Delegation / Scheduling of Site Inspection. | None | 1 – 2 days | Engr. Tristan P. Gozum | |
| 4. Site Inspection / Assessment | None | 1 day | Dante Labutong ; Elizabeth Torres | |
| 5. Preparation of Prop. Project Plans | None | 2 – 3 days | Carla Vinluan, Franciso Garcia, Junior patwaran | |
| 6. Preparation of Project Cost and Estimates &Program of Works | None | 2 days | Dante Labutong, Ricky Bueno, Dhaniel Paz, Arnel Calma, Elizabeth Torres |
The Tarlac City Engineer’s Office has NO participation on the implementation of bidding process and execution of the any specific infrastructure project in the Barangay Funded Projects.
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Letter of Request and Barangay Resolution from various barangay chairperson / school heads / residents of Tarlac City | 1. Request received at the Office of the Mayor. | None | 1 day | Ms. Charito Vargas |
| 2. Request forwarded at the City Engineer’s Office | None | 1 day | Engr. Jesus P Cawigan | |
| 3. Inspector Delegation / Scheduling of Site Inspection. | None | 1 – 2 days | Engr. Tristan P. Gozum | |
| 4. Site Inspection / Assessment | None | 1 day | Engr. Dante Labutong | |
| 5. Preparation of Proposed Project Plans / Project Cost and Estimates and Program of Works | None | 3 – 5 days | Arch. Catherine Rodriguez Engr. Dhaniel Paz | |
| 6. Checking and revisions. | None | 1 -2 days | Engr. Bernadette Escalona |
A. PARTIAL BILLING FOR HORIZONTAL/VERTICAL INFRASTRUCTURE PROJECTS
Periodical accomplishment billing /Project site inspection and preparation of statement of accomplishment.
| Office or Division: | CEO / Planning & Programming Section- Monitoring |
| Classification: | Highly Technical |
| Type of Transactions: | G2B – Government-to-Business |
| Who may avail: | Contractors |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Letter of Request for billing addressed to City EngineerDOLE Certification 3.2 sets of Project Implementation Pictures (Before / During) 4.Performance Bond | City Engineer |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSIN G TIME | PERSON RESPONSIBLE |
| 1. Letter of Request | 1. Scheduling of Joint Project Inspection | None | 1 – 3 day(s) | Ms. Angel Eugenio |
| 2. Project Inspection | None | 1 day | Engr. Dante Labutong Engr. Dhaniel Paz | |
| 3. Preparation of Statement of Accomplishment | None | 2 days | Engr. Bernadette Escalona Engr. Tristan Gozum | |
| 4. Request approval or disapproval | None | 2 days | Engr. Jesus P. Cawigan Jr. |
B. FINAL BILLING FOR HORIZONTAL/VERTICAL INFRASTRUCTURE PROJECTS
Issuance of remaining unbilled contract after the infrastructure project has been satisfactorily completed.
SCOPE OF WORK:
Project site inspection and preparation of statement of accomplishment.
| OFFICE: | CEO / Planning & Programming Section- Monitoring |
| CLASSIFICATION: | Highly Technical |
| TYPE OF TRANSACTIONS: | G2B – Government-to-Business |
| WHO MAY AVAIL: | Contractors |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Letter of Request for billing addressed to City EngineerAs-built PlansMaterial Testing ResultPouring Requests 5.2 sets of Project Implementation Pictures (Before / During and After) per scope of work. 6. Project Logbook 7. Surety / Retention Bond | City Engineer |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSIN G TIME | PERSON RESPONSIBLE |
| 1. Letter of Request | 1. Scheduling of Joint Project Inspection | None | 1 – 3 day(s) | Engr. Dante Labutong |
| 2. Project Inspection | None | 1 day | Engr. Dante Labutong | |
| 3. Preparation of Statement of Accomplishment | None | 2 days | Engr. Tristan Gozum | |
| 4. Request approval or disapproval | None | 2 days | Engr. Jesus P. Cawigan Jr. |
Note:
- If according to the Final Project Inspection, numerous remarks were sighted that needs to be remade and / or repaired; listing work that does not conform to contract specifications that the general contractor must complete prior to final payment.
- Project Acceptance is being made one (1) year after the infrastructure project has been completed. And this is secured by a Warranty Bond extending to another year thereafter.
- C. TIME EXTENSION FOR HORIZONTAL/VERTICAL INFRASTRUCTURE PROJECTS
| OFFICE: | CEO / Planning & Programming Section- Monitoring |
| CLASSIFICATION: | Highly Technical |
| TYPE OF TRANSACTIONS: | G2B – Government-to-Business |
| WHO MAY AVAIL: | Contractors |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Letter of Request for billing addressed to City EngineerAttachment of supporting documents (according to reason of request) | City Engineer |
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSIN G TIME | PERSON RESPONSIBLE |
| Letter of Request | Scheduling of Joint Project Inspection | None | 1 – 3 day(s) | Engr. Jesus P. Cawigan Jr. |
| 2. Project Inspection | None | 1 day | Engr. Tristan Gozum | |
| 3. Preparation of Statement of Accomplishment | None | 1 days | Engr. Tristan Gozum Engr. Bernadette Escalona | |
| 4. Request approval or disapproval | None | 1 day | Engr. Jesus P. Cawigan Jr. |